ACADEMIC RULES AND REGULATIONS ETC (Updated upto 1 st January, 2018) (Also available on www.jnu.ac.in) JAWAHARLAL NEHRU UNIVERSITY NEW DELHI - 110067 C O N T E N T S Sl.
No.
Particulars Page Nos.
I. FACULTY
1. Reservation and relaxation in qualifications for SC/ST and OBC candidates for appointment to Teaching Posts.
01 - 02 1(A). Opening of post based reservation rosters for teaching Posts (i.e.
for Assistant Professor, Associate Professor & Professor) at the level of school/special centre alongwith grouping of certain Schools/Special Centres.
02
2. Relaxation in qualifications for physically handicapped persons and especially blind persons for appointment to teaching posts & reservation for persons with disabilities (pwd’s) at the level of Assistant Professors, Associate Professors & Professors 03
3. Rules relating to joint appointments.
04
4. Guidelines for fixation of pay of the Academic Staff as prescribed by the UGC and followed by the University.
05 - 06
5. Rules regarding the procedure relating to forwarding of applications of Faculty Members for posts outside the University.
07 5(A). Protection of Basic Pay and Academic Grade Pay in the case of Faculty Members joining the University from other Institution.
07
6. Rules for accepting consultative or similar assignments by the Faculty Members.
08 – 09
7. Salary of a Teacher during the period of Duty Leave.
10
8. Salary of a Teacher during the period of Study Leave.
11
9. Rules governing the payment of salary and allowances during Duty Leave period to the teachers who are permitted by the University to accept fellowships, etc.
12 – 14
10. Norms/Principles which may govern grant of travelling and maintenance allowance to the Faculty Members.
15 – 16
11. Financial Assistance to the teachers for attending/ participation in International Conferences/Seminars/Symposium, etc.
17 ii 11(A).
Payment of daily allowance/per diem to teachers.
18
12. Principles for determining seniority of teachers.
19
13. Revised Guidelines for engagement of guest faculty in the University.
20 – 21 13(A). Revised Guidelines for Chair Professors.
22 13(B). Revised benefits under Nelson Mandela Chair in African Studies established in collaboration with ICCR at the School of International Studies of the University.
23
14. Temporary/Adhoc appointment of Assistant Professors against leave vacancies of Professors/Associate Professors, etc.
23
15. Rules regarding the appointment of acting heads of Centres upto a period of 30 days.
24
16. Guidelines for re-employment of teachers.
25 – 27
17. Terms and Conditions of Fellows/Senior Fellows / Honorary Professors / Honorary Senior Professor / Emeritus Professors / Honorary Fellows / Honorary Visiting Professors / Readers / Lecturers, etc.
28 – 31
18. Guidelines for appointment of Visiting Professors/ Visiting Fellows/Special Fellows/Visiting Scholars.
32 – 35
19. Rate of honorarium payable for special lectures.
36 19(A). Guidelines for payment of honorarium of Rs.15,000/- per month to the teachers who are fellows of atleast two of the four specified science academies.
36 – 37 19(B. Payment of special honorarium @Rs.15,000/-per month to the teachers who have been awarded “Shanti Swarup Bhatnagar Award”.
36 – 37
20. Guidelines prescribed in regard to Research Associates Research Scientists/Pool Officers sponsored by UGC/CSIR and Research Associate(s) appointed by the University under projects sponsored by various agencies.
38 – 39
21. Counting the period of adhoc or temporary service.
40 iii 21(A). Counting the period of past service and to determine its equivalence for promotion of teachers under CAS.
40
22. Benefit of service rendered as part-time teacher in the JNU.
41
23. Benefit of period of past service rendered as Research Associate & Research Scientist.
42
24. Guidelines governing the utilization of grants for organizing Seminars/Conferences.
43 - 46
25. Filling up the reserved posts of teachers by advertising all such reserved vacancies centrally and appointing of suitable persons after following due selection process.
47
26. Issuance of provisional offer of appointment to the selected Assistant Professor till net certificate submitted by him/her is verified by the UGC/CSIR, etc. to avoid delay in appointments.
48
27. Treating re-employed members of faculty at par with other faculty members for the purpose of drawl of travel grant for participating in Conferences/Seminars abroad.
49
28. Disbanding of the scheme of conferment of distinguished Scholar status on retired teachers.
50
29. Leave to re-employed faculty members.
51
30. Sharing of money for directing projects/ remuneration received for consultancy service/honorarium/patents/R&D products and technology transfer, etc.
52 – 53
31. Grievance redressal mechanism for teachers.
54 – 57 II. STUDENTS
1. Reservation for the SC/ST candidates for admission to various programmes of study in the University.
58
2. Reservation for the other backward classes (OBCs) and physically handicapped students in admissions.
59
3. Award of freeship and hostel freeship to the students.
60
4. Rules governing students’ aid fund. 61 – 63
5. Payment of fellowship to the scholars during the period of submission of Ph.D. thesis and declaration of results.
64 iv 5(A). Award of degrees & certificates to students in bilingual form.
64
6. Conditions governing the field research grant for students deputed outside India.
65
7. Daily allowance to students deputed for field work.
66
8. Relaxation in the eligibility conditions for the award of Junior Research Fellowship to the blind, physically handicapped and SC/ST candidates.
67
9. Concessions to physically handicapped students for confirmation to Ph.D. programme of the University.
68
10. Medical rules for students.
69 – 73
11. Norms for allotment of hostel accommodation to students.
74
12. Grievance redressal mechanism for students.
75 – 79
13. Rules and regulations concerning redressal of academic grievances of students.
80 – 81
14. Rules for extending medical facilities to the families of married scholars.
82 – 83
15. Revised rules for allotment of hostel room to post doctoral fellows.
84 – 86
16. Rules relating to allotment of residence in the married research scholars hostel.
87 – 92
17. Scheme for incentives/rewards to students who distinguish in sports including mountaineering & trekking.
93 – 96
18. Schedule for registration/submission of M.Phil.
dissertation/Ph.D. thesis in winter semester/monsoon semester.
97
19. Fine for keeping unauthorized guests in hostels.
98
20. Guidelines for considering requests of students for zero semesters(s).
99
21. Financial assistance to non-fellowship holder students for typing/binding charges of M.Phil/Ph.D. thesis.
100
22. Escort/Reader assistance to physically and visually challenged students.
101 v
23. Payment of writer allowance @ Rs.500/- per course to the visually impaired students for answering their mid semester and end semester examinations at par with the writer allowance being paid to the visually impaired candidates appearing in the JNU entrance examination.
101
24. Viva-Voce through SKYPE.
102 – 103
25. Composition of Research Advisory Committee in Schools/Centres.
104
26. Modalities/guidelines for the attendance system of the students. 105 – 106 III. MISCELLANEOUS
1. Regulations concerning the conduct of the meeting of the Academic Council.
107
2. Regulations concerning the conduct of the meeting of the Executive Council.
108
3. Regulations concerning the conduct of the meeting of the Court. 109 – 110
4. Norms/Guidelines for institution of medals/prizes in the University.
111 – 113 4(A). Norms for acceptance of awards and donations/endowments from individuals/institutions and for utilization of funds out of such endowment.
113
5.
Regulations for grant of contribution towards travelling expenses of a candidate called by the university for interview etc. for appointment in the university.
114
6. Regulations for grant of contribution towards journey of a newly appointed university employee to join his first post.
115
7. Norms of functioning for the components of the University community.
116 – 118
8. Norms governing the recognition of Institutions by the Jawaharlal Nehru University.
119 – 120
9. Norms governing cash incentives/rewards to permanent employees of the university who win positions in competitive sports at various state/national/international level.
121 vi
10. Guidelines for the utilization of overhead charges. 122 – 123
11. Guidelines for utilizing the academic development fund.
124
12. Establishment of corpus fund & its judicious utilization.
125 – 129
13. Setting up of an Intellectual Property Management Cell in the University.
130 – 133
14. Establishment of the welfare fund for the teachers, non-teaching employees and the students of the University.
134 – 136
15. Establishment of Jawaharlal Nehru Institute of Advanced Study.
137
16. Drawing of reserve panels based on the recommendations of the selection committees and filling up of the future vacancies out of the panels so drawn.
138
17. Issue of letters of offer of appointments in the University.
139
18. Validity of panels of experts & creation of data base of experts.
140
19. Maximum period of joining time on fresh appointment.
141
20. Rules for the utilization of deposits reserve fund.
142
21. Students Faculty Committee.
143
22. Special Committees of the science Schools/ Special Centres.
144 – 145
23. Creation of an endowment fund.
146
24. Remedial measures to plug the loopholes and laxity in malpractice.
147 – 148
25. Payment of honorarium to members of the various Committees.
149 25(A). Honorarium/Special Pay to faculty members for additional assignment.
150
26. Procedure regarding payment of provident fund (employer’s contribution and leave salary contribution for the period an employee retains lien of the post held by him at the time of joining the University.
151
27. Procedure for (1) processing the cases of visits abroad by the members of faculty for attending conferences/ seminars/workshops, etc. and (2) for organizing international conferences/seminars, etc.
152 – 153 vii
28. Intellectual Property Management Policy of the University.
154 – 162
29. Recognition fee and annual fee payable by recognized Institutions.
163
30. Fee structure payable to the University Legal Counsels/Advocates in different Court of Law.
164 – 165
31. Guidelines for accepting financial assistance for projects from Biotechnology Industry Research Assistance Council (BIRAC) by faculty and students.
166 – 167
32. Establishment of technology start-ups Policy for JNU faculty and students.
168 – 170 I. FACULTY - 1 -
1.RESERVATION AND RELAXATION IN QUALIFICIATONS FOR SC/ST AND OBC CANDIDATES FOR APPOINTMENT TO TEACHING POSTS.
1The Executive Council at its meeting held on 30.12.1982 has decided that the following reservation percentages be fixed for persons belonging to Scheduled Castes and Scheduled Tribes in appointments to teaching posts upto the level of Lecturers/Assistant Professors in the University:
(i) 15 % for Scheduled Castes and
(ii) 7.5% for Scheduled Tribes 2The Executive Council again at its meeting held on 20.04.1983 has resolved to follow the following procedure for reservation to teaching posts upto the level of Assistant Professors;
(i) 15% for Scheduled Casts; and
(ii) 7.5% for Scheduled Tribes;
(There will, however, be no carry forward of the unfilled posts from one year to next) The Council further resolved that the Centres/Schools who do not already have a SC/ST candidate on its faculty, would endeavour that atleast one post at the level of Assistant Professor is filled from SC/ST candidates in these Centres/Schools in the next two years or so or by the end of the 6th Plan period.
3The Executive Council at its meeting held on 17.01.1994 has also further decided that
1. Vacancies in the post of Assistant Professor to be reserved on the basis of 15% for SC and
7.5% for ST candidates as per rules be shown in separate rosters for each School.
2.1 A Search Committee be constituted for each School to identify suitable candidates belonging to SC and ST who could be considered for appointment in the University to the post of Assistant Professor for various Disciplines/Subjects/Languages.
2.2 Each Search Committee may consist of:
(a) Dean of the School (Chairman);
(b) Two faculty members nominated by the Dean of the School, one of them shall belong to SC/ST as members.
The Chairman of the Committee shall invite the Chairperson of the Centre (in which there is a vacancy reserved for SC/ST candidates and for which suitable candidates have to be identified) to attend the meetings of the Committee.
4The Executive Council at its meeting held on 11.4.2007 has further decided to implement with immediate effect 15% reservation for SCs and 7.5% reservation for STs at the level of Associate Professors and Professors as per guidelines issued by the UGC. The Council also further resolved to implement 27% reservation for OBCs at the level of Assistant Professor as recommended by the Department of Secondary and Higher Education, MHRD, New Delhi vide its letter No. F.22-1/98-U5 dated 9.10.2006 and UGC letter No. F.1-4/1994 (SCT) dated
24.1.2007.
1Approved vide Resol. No. 9.2/EC/30.12.1982 2Approved vide Resol. No. 5.18/EC/20.4.1983 3Approved vide Resol. No. 5.10/EC/J7.1.1994 4Approved vide Resol. Nos. 6.7/EC/11.4.2007 and 6.1/EC/14.11.2011 - 2 -
2.3 The Registrar's Office will make available to the Chairman of the Search Committee the following information at least one month before the reserved vacancy is advertised or soon after the vacancy is declared as reserved for SC or ST: (i) No. of vacancies; (ii) Whether the vacancy is reserved for SC or ST; (iii) School/Centre in which the vacancy occurs; and (iv) Qualifications (Essential and Desirable) and fields of specialization.
2.4 The Search Committee will make all possible efforts to identify suitable candidates and forward to the Registrar names, addresses and bio-data of the candidates so identified so that they are forwarded a copy of each of the advertisement and the application form to enable them to apply for the reserved vacancy.
2.5 The Committee may meet as frequently as required.
2.6 In order to identify suitable potential candidates for the post of Assistant Professor, the Search Committee may also take the help of the JNU News Bulletin which has a wide circulation among Universities.
3. Wherever a candidate belonging to SC/ST category fulfills the prescribed minimum qualifications/requirements, preference be given to him for appointment to the post of Assistant Professor.
4. When a Selection Committee meets to interview candidates for appointment to a regular post of Assistant Professor, the Chairman of the Selection Committee (i.e. Vice-Chancellor) be apprised of the actual position with regard to the fulfillment of the quota of the vacancies reserved for SC and ST for the post of Assistant Professor.
*The E.C. at its meeting held on 30.5.2003 has decided relaxation of 5% (i.e. from 55% to 50%) of marks at Masters level for SC/ST candidates for appointments as Professor, Reader, Lecturer:
1 (A) **Opening of Post-based Reservation Rosters for SC/ST/OBCs at the level of School/Special Centre alongwith grouping of certain Schools/Special Centres.
“The Executive Council at its meeting held on 13.07.2011 decided to approve operating the SC/ST/OBCs post-based reservation rosters at the level of School/Special Centre alongwith grouping of certain Schools/Special Centres for providing reservation, separately for each cadre of faculty posts and closing the current rosters in pursuance to Executive Council decision dated 05.04.2011 to maintain school level rosters and also as per recommendations of the Standing Committee on SC/ST meeting held on 27.04.2011, as per details given below:
i) Centre for the Study of Law & Governance and Academic Staff College may be grouped with School of Social Sciences.
ii) School of Arts & Aesthetics and Centre for Sanskrit Studies may be grouped with School of Language, Literature & Culture Studies.
iii) School of International Studies-No grouping is required for the present.
iv) SLS, SC&SS, SBT, SPS, SES, SC&IS, Special Centre for Nano Sciences, USIC, AIRF, IPM Cell and SCMM may be grouped together.
*vide Resol.No.6.2/EC/30.5.2003 **vide Resol. No. 4.23/EC/10.07.2009 & amended vide Resol. No. 6.9/EC/13.07.2011 - 3 -
2.
5 RELAXATION IN QUALIFICATIONS FOR PHYSICALLY HANDICAPPED PERSONS AND ESPECIALLY BLIND PERSONS FOR APPOINTMENT TO TEACHING POSTS.
& RESERVATION FOR PERSONS WITH DISABILITIES (PWD’s) AT THE LEVEL OF ASSISTANT PROFESSORS, ASSOCIATE PROFESSORS & PROFESSORS.______________ The Executive Council at its meeting held on 12-3-1984 decided that no special relaxation in qualification for physically handicapped persons and especially blind persons for appointment to the teaching staff be made and that it may be left to the Selection Committee to take a decision in each case.
6The Executive Council at its meeting held on 15.4.1997 has decided to create two posts (under Ninth Plan) at the level of Assistant Professor - one to be earmarked for physically disabled candidate who suffers from over 40 percent physical disability and the other for the blind candidate.
7The Executive Council at its meeting held on 29.11.1999 has resolved to approve the reservation of vacancies in the University for the post of Assistant Professor for handicapped persons with immediate effect, as per Govt. of India policy.
8The Executive Council at its meeting held on 11.4.2007 has resolved to implement with immediate effect, 3% reservation for Persons With Disabilities (PWDs) at the level of Associate Professors and Professors as identified by the Ministry of Social Justice and Empowerment vide Notification No. 16-25/99-N1 dated 31.5.2001 and as per UGC Letter No.
F.6.1/2002 (CPP)-Vol.II dated 1.11.2005.
@ The Executive Council at its meeting held on 10.7.2009 has decided relaxation of 5% of marks (i.e. from 55% to 50% marks) at Master’s level to the physically and visually handicapped candidates for appointment as Professor, Reader Lecturer in terms of UGC communication No.F.3-1/2000/(P.S) dated 19.03.2009 @@ Adoption of Reservation Policy for implementation in respect of the Rights of Persons with Disabilities Act, 2016, in terms of Govt. of India Gazette Notification in relation to the Rights of Persons with Disabilities Rules, 2017, providing for reservation @4% in employment and @5% in admissions, as notified by the office of the Chief Commissioner for Persons with Disabilities, Ministry of Social Justice and Empowerment, Govt. of India as available on the website link http://www.ccdisabilities.nic.in/page.php?s=&t=yb&p=pwd_act).
5Approved vide Resol. No. 6.10/EC/12.3.1984 6Approved vide Resol. No. 5.11/EC/15.4.1997 7Approved vide Resol. No. 6.5/EC/29.11.1999 8Approved vide resol. No. 6.9/EC/11.4.2007 @Resol.No.6.7/EC/10.07.2009 @@Resol. No. 5.5/EC/23.11.2017 http://www.ccdisabilities.nic.in/page.php?s=&t=yb&p=pwd_act - 4 -
3. 9 RULES RELATING TO JOINT APPOINTMENTS.
1. Henceforth no joint/concurrent appointment should be made in the University but there should be cooperation and collaboration by mutual agreement and that in the letters of all the faculty members the following clause may be added:
"You will be expected to take part in the teaching and research programme of the University and do such other work as may be assigned to you from time to time".
2. The transfer of faculty members from one Centre to another may be made with the written concurrence of both the Centres as well as of the faculty member concerned.
3. With regard to concurrent/joint appointments already made, the faculty member concerned will belong to the Centre/School where his appointment has been made and the post exists. He will have access to all the facilities available to a member of the faculty in that Centre/School. He will in the Centre/School where his joint/concurrent appointment has been made, perform only academic duties i.e. teaching, research and evaluation of students etc. and by virtue of the concurrent/joint appointment alone will not be entitled to become a member of the Board/Special Committee of that Centre/School and of the Committee for Advanced Studies and Research.
In cases where the faculty members who have been given concurrent/joint appointments have been made members of such Committees their cases may be reviewed and dealt with in accordance with its above norms.
10The Executive Council at its meeting held on 9.5.2000 has resolved to supersede the Rules relating to joint appointments as approved by the Executive Council vide Resolution No. 4.1 dated 17.9.1979 and revert to the old rules so as to continue with the joint/concurrent appointment in order to facilitate proper planning of various academic activities of the new Centres/Schools approved by the UGC during the IXth Plan. The faculty appointed in such a capacity will enjoy the powers/facilities in the new Centres/Schools as they are enjoying in the existing Schools/Centres.
The Council also authorized the Vice-Chancellor to involve the faculty of existing Centres/Schools in the new Centres/Schools as adjunct/concurrent faculty with similar powers as they are already availing.
___________________________________________________________________________ 9Resolution No. 4.1/EC/17.9.1979 10Approved vide resolution No. 7.3/EC/9.5.2000 - 5 -
4.
11 GUIDLINES FOR FIXATION OF PAY OF THE ACADEMIC STAFF AS PRESCRIBED BY THE UGC AND FOLLOWED BY THE UNIVERSITY._______________________________________
1. Universities are free to give upto five advance increments on the minimum of the scale to each category of staff with the approval of appropriate authorities of the University subject to the condition that the expenditure is met from within the sanctioned block grant or development grants to which cost of such staff is debited and such cases need not be referred to the University Grants Commission but if it is proposed to give a higher start to a person than stated above the matter is to referred to the UGC giving full justification for the proposal and the approval of the University Grants Commission obtained before appointing the person.
2. In cases where a person appointed in the University was previously in employment in another University and if the pay to be allowed in the University is at the stage next higher to the pay last drawn by him in his previous employment, the University may give such number of advance increments as to give him the initial pay at the stage next higher to the last pay drawn by him without referring the matter to the University Grants Commission.
3. Exceptional and rare cases where a person is to be granted a salary more than the next higher stage over the last pay drawn by him and if the number of advance increments to be allowed over the minimum of the time scale exceeds five, the University may seek prior concurrence of the Commission indicating in detail the special circumstances justifying a relaxation of prescribed guidelines. The special provisions applicable to persons previously in employment in another University are not applicable to cases of persons previously in employment in foreign universities. In such cases if the number of advance increment exceeds five, a reference is to be made to the Commission with full details.
In the case of Central Universities a person joining from one Central University to another Central University in the same pay scale, he carries with him the pay last drawn by him and also the date of increment. The same is the position of staff joining Central Universities from Delhi Colleges.
Since every appointment in the University's academic post is done on the basis of open selection and there being no reserved quota for internal candidates, all persons whether working in the University or outside be considered on par for the purpose of fixation of their initial salary on an appointment to be made on the recommendations of the Selection Committee, subject to other existing provision in this regard.
The Universities may offer higher salary than that being drawn by him to a person moving from one Central University to another in the same scale in exceptional circumstances with the concurrence of the Commission, giving full justification for the same.
___________________________________________________________________________ 11 Approved vide Resol. No. 7.4/EC/10.5.1979 - 6 - For fixation of pay of University teachers on promotion to higher posts, the pay of the teacher will first be increased by one increment in the lower scale and then fixed in the higher scale at the stage next above. The teacher shall, however, have the option to be exercised in writing within the period of 3 months of the promotion either to have his pay fixed in the higher scale of pay from the date of promotion or from the date on which his next annual increment falls due. The option once exercised will be final.
12For fixation of pay of University teachers on promotion/appointment to higher post wherein individual immediately before his appointment to a higher post is drawing pay at the maximum of the time-scale of the post his initial pay in the time scale of the higher post shall be fixed at the stage next above the pay notionally arrived at by increasing his pay in respect of the last post by an amount equal to the last increment in the time-scale of the last post.
In cases where a senior was getting lesser pay than the junior consequent on application of para I above of the guidelines, the pay of the senior may be stepped upto the level of the junior with effect from the date of the appointment of the junior and the next increment granted after completion of one year of service provided that the senior was not drawing lesser pay than junior in the lower post and the pay of the junior was fixed higher in the higher post only by virtue of application of the existing guidelines.
The protection of salary will not be given to the senior whenever advance increments are granted to junior on the recommendation of Selection Committee on academic merits.
Note: The Executive Council decided that the guidelines relating to 'fixation of pay of academic staff approved by it at its meeting held on 10th May 1979 may be given effect to from 1st January 1973 i.e. the date on which the scales of pay of faculty members were revised on the recommendations of the Third Pay Commission.
______________________________________________________________________ 12Added vide Resol. No. 6.6/EC/12.4.1984 w.e.f. 1.1.1983 - 7 -
5.
13 RULES REGARDING THE PROCEDURE RELATING TO FORWARDING OF APPLICATIONS OF FACULTY MEMBERS FOR POSTS OUTSIDE THE UNIVERSITY.______ Resolved to approve forwarding of applications of faculty members for jobs outside the University provided that these are sent through the Head of the Centre and the Dean of the School, to the Registrar;
Provided further that in the event of his selection, a teacher shall not normally be relieved of his duties during the currency of a semester if the academic/research/teaching requirements of the School/Centre, where he is working so demand, unless otherwise recommended by the Head of the Centre and the Dean of the School concerned.
Provided also further that a faculty member, who has been granted study leave/sabbatical leave/leave not due or has been paid travelling expenses for taking up his initial appointment at the University and has executed a bond to serve the University for a specific number of years, shall not be allowed to make any application for outside posts until the later half of the last year in which the bond executed by him is due to expire, or until he has paid the full amount mentioned in the bond along with interest thereon.
*5(A). PROTECTION OF BASIC PAY AND ACADEMIC GRADE PAY IN THE CASE OF FACULTY MEMBERS JOINING THE UNIVERSITY FROM OTHER INSTITUTION.
The pay including the academic grade pay drawn by a faculty member in his parent institutions may be protected upon joining the University under open recruitment provided the higher grade was granted under the Career Advancement Scheme or any other UGC approved Scheme and subject to submission of a certificate to this effect from the parent institution. However, this protection shall not be applicable for candidates holding higher post/scale in his parent institution and joining at a lower post in the University. In their case only the basic pay drawn in their previous institution shall be protected and not the academic grade pay or the pay band.
** For Teachers who joined the University before 02.07.2012;
1. Protection of Basic Pay and Academic Grade Pay will be allowed in all cases (irrespective of the date of joining the University) upto the maximum of the Pay Band and AGP of the post joined in the JNU; and
2. Protection of Pay/AGP after completion of two years of residency period to those who joined the University prior to 31.12.2008 or w.e.f. 31.12.2008 (if residency period goes beyond 31.12.2008), whichever is applicable, will be allowed so that faculty members who got promoted earlier after putting in two years of residency period are not put to disadvantageous position.
___________________________________________________________________________ 13 Approved Vide Resol. No. 6.5/EC/3.9.1976 * Approved vide Resol. No. 4.21/EC/20.11.2012 ** Added vide Resol. No. 6.8/EC/18.11.2013 - 8 -
6.
14 RULES FOR ACCEPTING CONSULTATIVE OR SIMILAR ASSIGNMENTS BY THE FACULTY MEMBERS.____________ The faculty members may be allowed to accept consultative or similar assignments subject to the following conditions:
1. The Vice-Chancellor would examine each request for permitting a member of the faculty to accept a consultative or similar assignment keeping in mind that the proposed assignment would be in the interest of the university in the long run and will not adversely affect the faculty member’s work at the University;
2. 15They may be allowed to retain a fee upto 30% of their basic pay in a year, and if the fee received in any year is in excess of the 30% ceiling limit, the excess should be shared by the faculty members and the University in the proportion as given below:
The fees received by the teachers on account of above in a financial year, shall henceforth be shared between the teachers and the University in the following manner:
(i) Money received upto 30% of the No sharing Salary (basic+DA+CCA)
(ii) Money received beyond 30% and 70:30 between the teacher and up to the salary the University
(iii) Money received beyond the salary 50:50 between the teacher and the University EXPLANATION 16: The following shall not be construed as consultancy work for the purpose of regulating the fee received by a faculty member:
i. Writing of reports, papers or study reports on selected subjects for international bodies like the UNO, UNESCO, etc.
ii. Fees received by a teacher from recognised University and other statutory bodies or public sector undertakings, which are wholly or substantially owned or controlled or subsidised. by Government for the performance of work connected with the examination conducted by these bodies or for delivering lectures;
iii. Income derived by a teacher from exploitation of patent or invention taken out by him with the permission of the University while in its service;
_______________________________________________________________________ 14Approved Vide Resol. No. 17.2/EC/l.4.1972 15Added vide Resol. No.5.6/EC/7.3.1994 and applicable w.e.f. 1.4.1993 16Amended vide Resol.No.6.17/EC/16.10.2003 - 9 - iv. When the University undertakes the work for a non-government organisation and, in its turn assigns the work to the teachers suited for the purpose and pays them at the rates approved by the government provided that the honorarium paid to the teacher(s) shall not exceed 2/3 of the fees received by the University;
v. Income from books, articles, papers and lectures on literary. cultural, artistic, technological and scientific subjects including management sciences; and vi. Income from occasional participation in sports, games and athletic activities as players, referees, umpires or managers of the teams.
- 10 -
7.
17 SALARY OF A TEACHER DURING THE PERIOD OF DUTY LEAVE.
The pay of a faculty member granted duty leave for participation in international conference/seminars etc. should not be regulated and full University pay as he/she may have been drawing before proceeding on duty leave must be paid during the duty leave period.
_____________________________________________________________________ 17Vide Resol. No.6.17/EC/16.10.2003 - 11 -
8.
18 SALARY OF A TEACHER DURING THE PERIOD OF STUDY LEAVE During the period of study leave/sabbatical leave spent aboard, the money received by the faculty members as fellowship/scholarship/grant/salary etc. if higher by 50% over the permissible per diem limit, only half the JNU salary will be paid.
Note: While regulating the salary of teachers during the period of his/her study leave/sabbatical leave etc. spent abroad, the net emoluments rather than the gross emoluments be taken into consideration and that the deduction made by the granting agency on account of tax as well as the payment made by the teacher on accommodation during the course of leave spent aboard, may be deducted from the gross emoluments while deciding the payment of JNU salary to him/her.
18Approved vide Resolution No.5.5/EC/31.1.1992, 6.17/EC/16.10.2003 &.4/EC/2.6.2005.
- 12 -
9.
19 RULES GOVERNING THE PAYMENT OF SALARY AND ALLOWANCES DURING DUTY LEAVE PERIOD TO THE TEACHERS WHO ARE PERMITTED BY THE UNIVERSITY TO ACCEPT FELLOWSHIPS, ETC.
Teachers on approved foreign visits and the issue of Jawaharlal Nehru University salary concepts:
(a) The assumption is that the teacher has followed the prescribed procedures and that his foreign visit is approved by University authorities.
(b) The question is: what salary, if any, should he receive from Jawaharlal Nehru University?
(c) The need is for a formula that will be equitable and applicable to all.
(d) The key criterion is the amount receivable by the teacher from the foreign institution extending invitation. The name given to the payment grant, fellowship, per diem, or salary - is an inappropriate and inapplicable criterion.
(e) The principle suggested is parity with the per diem that will be admissible for a Government of India Grade I Officer while on travel in the country concerned.
THE FORMULA
1. Cases where the period of fellowship is treated as duty leave.
When a teacher is offered a grant or fellowship or other support for a foreign visit during the academic year, and if such visit is approved by Jawaharlal Nehru University authorities, the Jawaharlal Nehru University salary issue should be decided according to the following formula:
(i) Where the amount payable to the teacher by the foreign inviting agency each month is equal to or less than the cumulative per diem allowable to a Grade I Officer on an Indian Mission or Indian Government Agency for travel in that country, the full Jawaharlal Nehru University salary may be paid to the teacher.
Example: Teacher A is authorized to go to Canada and is to receive $ 450 per month from the Canadian Institution. The permissible per diem cumulated on a monthly basis for a Grade I Government of India Officer in Canada is, say, $ 500. In this case, since what he receives will be less than the per diem, he should be paid his full Jawaharlal Nehru University salary and allowances.
_____________________________________________________________________ 19Approved vide Resolution No.31/EC/27.10.1975 & 6.17/EC/16.10.2003 - 13 -
(ii) Where the grant, fellowship, salary or other support, is an amount greater than the amount allowable as per diem for a Grade I Officer, the teacher may be paid Jawaharlal Nehru University salary minus the difference between his actual grant and the permissible per diem worked out on a monthly basis.
Example: Teacher B receives a grant of $ 600 per month. In this case he gets $ 100 or Rs. 750 per month more than the permissible per diem. If his Jawaharlal Nehru University salary, dearness and city compensatory allowances amount to Rs.1550/- he should be paid by Jawaharlal Nehru University Rs.800/- only.
(iii) Where a teacher gets a grant, fellowship or salary that is greater than the permissible per diem plus the Jawaharlal Nehru University salary, dearness allowance and city compensatory allowances, he shall not be paid any amount by the University.
Example: Teacher C receives a fellowship of $ 1000 per month. This is $500 or Rs. 3750/- more than the permissible per diem. If his Jawaharlal Nehru University salary plus dearness and city compensatory allowances is Rs.1950/ - he will be ineligible to receive any amount from JNU.
(iv) In the above cases, the teacher may be paid the normal house rent allowance he was in receipt of before accepting the fellowship, if he continues to incur the expenditure. If a teacher is in occupation of a house leased by the University, he can, if he so chooses, retain the accommodation during the period of fellowship subject to the usual recovery towards house rent.
(v) A teacher who receives a fellowship or grant or other support tenable exclusively during the summer vacation period and whose travel is approved by the Jawaharlal Nehru University authorities, may be sanctioned his salary and allowances in full.
(vi) 17Notwithstanding what is contained in the foregoing clauses, in cases of hardship, the Vice-Chancellor may, at his discretion, permit a member of the faculty who has been allowed to accept an outside academic/research assignment with a grant/ fellowship/salary or other financial support to draw full or part salary with or without allowances during the period of his/her assignment depending on the merits of each case.
- 14 -
2. Cases where the period of fellowship is not treated as duty leave.
When the period of fellowship is not treated as duty leave and the teacher proceeds on leave, the amount of leave salary and allowances to be paid may also be decided by the Vice- Chancellor following the above criteria.
Note: The grant of dearness and other allowances during the period of study leave will be governed by the study leave rules.
20The Executive Council at its meeting held on 16.10.2003 has noted that the per diem entitlement is hardly sufficient for the teachers to pull along while abroad for participation in the International Conferences/Seminars etc. the Executive Council, therefore approved the following:
i. The pay of a faculty member granted duty leave for participation in International Conference/Seminars etc. should not be regulated and full University pay as he/she may have been drawing before proceeding on duty leave must be paid during the duty leave period.
ii. During the period of study leave/sabbatical leave spent abroad, the money received by the faculty member as fellowship/scholarship/grant/salary etc., if higher by 50% over the permissible per diem limit, only half the JNU salary will be paid, and iii. If the money received by the faculty member at (ii) above is higher by 100% over the permissible per diem limit, the University salary will not be paid.
* The Executive Council at its meeting held on 10.05.2013 has decided as under:
(a) During the period of Earned Leave spent abroad, the money received by the faculty member as fellowship/scholarship/grant/salary etc. if higher by 50% over the permissible per diem limit, only half the JNU salary will be paid. However, the faculty member will have the option to avail either Earned Leave or HPL. In case the fellowship is availed during Half Pay Leave and the money received is higher by 50% over the permissible per diem limit, no recovery from salary shall be made.
(b) If the money received by the faculty member is higher by 100% over the permissible per diem limit, during Earned Leave and Half Pay Leave, the University salary will not be paid.
___________________________________________________________________________ 20Added vide Resolution No. 6.17/EC/16.10.2003 * Vide Resol. No. 6.5/EC/10.05.2013 - 15 -
10.
21 NORMS/PRINCIPLES WHICH MAY GOVERN GRANT OF TRAVELLING AND MAINTENANCE ALLOWANCE TO THE FACULTY MEMBERS The Executive Council at its meeting held on 21.05.1982 has approved the following norms/principles for grant of travelling & maintenance allowance to the faculty members.
1. The faculty member should have been invited to the conference for the purpose rather than he should have sought invitation by himself, thereby implying that the faculty member is of such a level/promise as can bring credit to the University by his/her participation.
2. Those who have been requested to chair the conference or a section thereof and/or have not availed of financial assistance in the past for participating in an international conference/symposium will receive preference over other applicants.
3. Applications should be duly recommended by the Head of the Centre/Dean of the School and should be accompanied by the letter of invitation from the conference organizer.
4. Atleast three years should have lapsed since the last time teacher concerned was given financial assistance for the aforesaid purpose.
5. Ordinarily one should have put in a minimum of three years in the University service before being eligible to receive financial assistance for participating in international conference/symposia.
22Provided that teachers entering the service of the University in the middle of their career having 3 years teaching experience (in regular capacity), after their confirmation in JNU may also be considered eligible to receive financial assistance for participating in international conferences/seminars/symposia etc. subject to the fulfillment of other conditions as laid down in these norms/principles.
Provided further that they had received no assistance during the previous three years of their pre JNU employment.
Provided that nothing in the above shall apply to duly approved research projects, unfunded personal research projects/consultancies, delivering lectures, organizing/participating in seminars/conferences etc. and writing/editing/translating papers/journals/books under duty leave or any other leave is required for the purpose.
The regulation of monies received as payment shall be as per rules applicable from time to time.
21Approved vide Resol. No. 7.8/EC/21.5.1982 22Added vide Resol. No. 6.9/EC.16.10.2003 - 16 -
6. 23The faculty member may be sanctioned air-fare by the cheapest economy class, subject to a ceiling of Rs.50,000/-once in two years for participation in International/conferences/seminars/symposium etc. in lieu of one way fare or 50% of both ways air-fare practiced at present out of Corpus Fund Interest/Academic Development Fund/General Development Grant of the University. Further the maintenance allowance (per diem as per existing norms or registration fee may also be sanctioned along with air-fare, if not provided by organizers/other funding agency 23Added vide Resol.No.6.7/EC/29.9.2007 - 17 -
11. 24 FINANCIAL ASSISTANCE TO THE TEACHERS FOR ATTENDING / PARTICIPATION IN INTERNATIONAL CONFERENCES / SEMINARS / SYMPOSIUM ETC.
The Council noted that the travelling grant given to faculty members for participation in International Conferences/Symposium etc. had been fixed long ago and needs to be rationalized.
The EC at its meeting held on 29.9.2007 decided that faculty member may be sanctioned actual air-fare by the cheapest economy class subject to a ceiling of Rs. *65,000/- once in two years for participation in International Conferences/Seminars/Symposium, etc. in lieu of one way fare or 50% of both ways air-fare as practiced at present, out of Corpus Fund interest/Academic Development fund/General Development grant of the University.
The Council also decided that maintenance allowance (per diem) as per existing norms or registration fee may also be sanctioned along with air-fare, if not provided by organizers or other funding agencies.
**Executive Council in its meeting held on 09.05.2014 has enhanced the travel assistance from Rs. 65,000/- to Rs. 80, 000/- for faculty for participating in international conference supported from Corpus Fund/International Collaboration/UPOE/UGC as per existing conditions.
24Vide Resol. No.4.11/EC/3-9-1993 & amended vide Resol.6.7/EC/29.9.2007 * Amended vide Resol. No.6.8/EC/20.11.2012 ** Amended vide Resol. No.4.7/EC/09.05.2014 - 18 - 11(A) 25 PAYMENT OF DAILY ALLOWANCE/PER DIEM TO TEACHERS.
Within the Country Rs.1500/- per day w.e.f. 18.11.2014 to the faculty members for proceeding on approved field work Outside the Country As fixed by the Govt. of India from time to time and conveyed by the UGC to the University. The present rates were fixed w.e.f. 5.5.1997 as communicated by the UGC letter No.F.8-1/92/(TG) dated 12.04.1997 25Vide Resol. No. 4.16/EC/19.7.1993, amended vide resole No. 4.11/EC/2.7.1997, Resol.No.6.6./EC/10.07.2009 and Resol. No. 6.25/EC/18.11.2014 - 19 -
12.
26 PRINCIPLES FOR DETERMINING SENIORITY OF TEACHERS.
1. Subject to the provisions contained in the following clauses, the seniority of teachers appointed under Statute 27 or 28 or promoted under the merit promotion scheme shall be determined from the date of their appointment (joining) or promotion to the post:
(i) Provided that if the date of appointment/promotion of two or more teachers is the same, their seniority shall be determined:
(a) in the case of Assistant Professors, on the basis of the order of merit recommended by the Selection Committee; and
(b) in the case of Professors and Associate Professors, on the basis of their length of continuous service in the University in the lower post of Associate Professor or Assistant Professors, as the case may be;
(ii) Provided further that if both the date of appointment/promotion and the length of service in the lower post happen to be the same, the seniority in age shall be given priority.
2. The seniority of the teachers whose services are obtained on deputation will be counted from the date they are permanently absorbed in the service of the University.
3. The period of appointment of teachers on adhoc basis shall not be counted for the purpose of seniority unless such appointment had been made on the recommendations of a Selection Committee constituted under Statute 27 and is followed without break by a regular appointment to the same post.
4. The period of appointment under various projects in the University sponsored by outside agencies shall not be taken into account for determining their seniority.
5. Subject to the foregoing provisions, seniority of Fellows and Senior Fellows shall be determined separately from that the date of Associate Professors and Professors respectively.
26Vide Resol. No. 5.3/EC/20.06.1988 - 20 -
13.
27 REVISED GUIDELINES FOR ENGAGEMENT OF GUEST FACULTY IN THE UNIVERSITY__________________________
1. All the Schools will send their proposals for Guest Faculty keeping in view the faculty already in position, actual requirements based on rational work assessment for guest faculty for the whole school preferably planned ahead of the commencement of the semester.
2. Guest faculty may be engaged in exceptional circumstances in such specialized fields/subjects where professional expertise is required to strengthen and supplement the teaching, as also those cases where the work load does not justify the appointment of a full-time regular teacher throughout the academic year.
3. Guest faculty may be engaged only against sanctioned posts. Such engagements should be kept to the barest minimum. In exceptional circumstances, guest faculty may be engaged even if there does not exist a vacant position with the prior approval of the Vice-Chancellor.
4. The qualification for guest faculty should be the same as those prescribed for the regular teachers of the University. Native speakers possessing requisite proficiency and skills in foreign languages may be exempted from NET or Ph.D for teaching language courses and others in exceptional situations on the specific recommendation of the Selection Committee and with the approval of the Vice-Chancellor.
5. The requirement of guest faculty by Centres/Schools shall be advertised locally and put on notice boards as well as on the University website for wider information.
6. The selection procedure for engagement of guest faculty in Centres/Schools shall be through a duly constituted Selection Committee comprising of the following:
1. Rector I - Chairperson
2. Dean/Chairperson of the Special Centre
3. Chairperson of the Centre
4. One outside expert preferably from Delhi/NCR
5. One Professor from the Centre/School nominated by Rector I _____________________________________________________________________ 27Approved vide Resol.No.6.4/EC/06-04-2010 - 21 -
7. Guest faculty may be engaged on semester to semester basis on lecture basis.
Selection Committee will not be required again in case the same person is recommended by the Centre/School for re-engagement in the subsequent semester (s) up to a maximum period of six semesters. Thereafter, the Centre/School will be required to advertise the position afresh in the manner suggested above.
8. The retired faculty and in case of persons already holding teaching positions outside the University, the guest faculty may be invited without any formal interview on the specific recommendations of the Centre/school with prior approval of the Vice- Chancellor.
9. Centres/Schools can engage upto two guest faculty against a vacant faculty position after following the prescribed procedure.
10. Guest faculty may not be treated like regular members of the faculty for the purpose of voting right for becoming the members of the Boards of Studies, or for payment of other allowances and benefit admissible to regular teachers.
11.28Guest faculty shall be paid Rs.1,000/- per lecture up to a maximum of Rs.25,000/- per month, plus actual conveyance charges as per rules subject to a maximum ceiling of Rs. 10,000/- per month .
12. A regular teacher appointed in a Centre/School of University should not be eligible for any remuneration for teaching the subject to students of another Centre/School.
13. The guest faculty shall be assigned to teach both Optional as well as Tool/ Compulsory/ Core Courses after taking into consideration overall academic requirements of the Centre/School concerned.
28Amended vide Notification No.AcadII/U/13(5)/26.04.2012 - 22 - 13(A) 29 REVISED GUIDELINES FOR CHAIR PROFESSORS.
i) All the Chairs to be operated only on a tenure basis for a tenure not exceeding two years; in exceptional cases subject to availability of funds, the term could be extended up to five years.
ii) All liabilities of the present incumbents appointed under Statute 27 and 28 need to be met by the University; if the funds are not sufficient the faculty occupying the Chair can be treated as on lien to the Chair by holding their substantive university posts.
iii) Funding agencies will be approached to enhance the endowment and the Memorandum of Understanding (MoU) need to be revised to explore the possibility of including the clause indicating periodical revision of the funds required for running the Chair.
iv) In case of existing Chairs, the funding agencies will be informed of the above decision, after approval of the guidelines by the Executive Council of the University v) Resolved to refer the decision of the Executive Council taken on 5.11.1998 back to the EC of JNU for reconsideration as it is putting a lot of financial liability on the University in the absence of revised adequate matching grant provided by the funding agencies.
vi) The cases of chairs where funding is not being received from the concerned Foundations/Agencies need to be seriously looked at and the foundations/agencies must be approached to release the required grant failing this appointments on such Chairs may be discontinued till financial matters are sorted out.
*1 It was further decided that, (i) Chair Professors appointed under donor grant where the grant covers existing and future commitments in terms of salaries, payment to researchers, etc. When this future commitment is clearly specified, the faculty appointed would be like any regular faculty and be entitled to CGHS/medical reimbursement/accommodation, etc.
as per any regular faculty; and (ii) the Chair Professor appointed under limited tenure donor grant. In this case, the University has to take a call on whether, in the absence of donor committing to future funds, the University will agree to provide funds in future. In this case, the faculty appointed here would fall under the same category as (i).
2. If the University is unwilling to commit future funds, then the benefits like CGHS/medical reimbursement, travel expenses, (LTC) etc., will have to come out of donor fundings.
3. Housing offered to limited tenure Chair Professors could be in Transit House or New Transit House as in the case of Visiting Fellows or Professors.
4. The existing faculty, who take over a Chair will have to be informed that, in the absence of future funding by donors, the faculty will revert back to their original position when the tenure of the Chair ends whether within the University or outside.
vii) Since each Chair has been established with specific academic/research objectives, the Chair Professors may not be considered for any administrative positions during the tenure of holding such positions.
viii) 30Recruitment to the posts of Chair Professors endowed by outside agencies/institutions be made by invitation or by Search-cum Selection Committee through a limited advertisement or in open manner giving requisite representation to the members of SC/ST candidates in the areas/disciplines where, SC/ST scholars are available”.
_______________________________________________________________ 29Approved vide Resol.No.6.4/EC/12.10.2009.
30Added vide Resol. No. 6.15/EC/20.11.2012 and amended vide Resolution No.
6.15/EC/03.07.2015.
*Approved vide Resol. No.6.2/EC/18.09.2017 - 23 - 13(B) *REVISED BENEFITS UNDER NELSON MANDELA CHAIR IN AFRICAN STUDIES ESTABLISHED IN COLLABORATION WITH ICCR AT THE SCHOOL OF INTERNATIONAL STUDIES OF THE UNIVERSITY.
The ICCR would meet the expenses on International passage of the Visiting Professor and also provide him a monthly cash allowance of Rs. One Lakh to meet all expenses including transport, meals and other miscellaneous items. JNU will meet the cost of medical insurance and also provide full furnished accommodation to the Visiting Professor.
14.
31 TEMPORARY/ADHOC APPOINTMENT OF ASSISTANT PROFESSORS AGAINST LEAVE VACANCIES OF PROFESSORS/ASSOCIATE PROFESSORS ETC._____________ Resolved that no temporary appointment of Professors and Readers shall be made whenever vacancies of Professors and Readers occur. Temporary appointment of lecturers against these vacancies be made for not more than 6 months and action be taken to see that the posts are filled up by regular appointment of Professors and Readers under statutes of the University. Full use be made of UGC scheme of Visiting Fellows/Visiting Professors in the University against the vacant posts of Professors and Readers. That the University shall follow its usual procedure for making temporary appointments of lecturers upto a period of 6 months. University shall, however, follow the procedure prescribed for making permanent appointments when the period of appointment is more than six months. In case of lecturers, University may not make temporary appointments for more than a total period of two years on a year to year basis and before the expiry of this period, permanent appointment of lecturers must be made. Normally, a person will not be appointed on temporary basis for more than two years in the same department.
31Approved vide Resol. No. 9.3/EC/30.12.82 and amended vide Resol. No. 5.5/EC/ll.5.1984 * Approved vide Resol. No.4.20/EC/20.11.2012 - 24 -
15.
32 RULES REGARDING THE APPOINTMENT OF ACTING HEADS OF CENTRES UPTO A PERIOD OF 30 DAYS.
Resolved to authorise the Deans in consultation with the Head of the Centres concerned to appoint Acting Heads of Centres of Studies upto a period of 30 days. Appointment of Acting Heads for more than 30 days shall be reported to the Executive Council for confirmation.
32Vide Resol. No. 6.4/EC/3-9-1976 - 25 -
16.
GUIDELINES FOR RE-EMPLOYMENT OF TEACHERS i Every Professor who is in good health and mentally agile and has a minimum of fifteen years of experience in the University system or in comparable academic institutions with at least ten years of service at JNU is eligible to be considered for re-employment.
ii. Since re-employment enables the University to retain the services of distinguished Professors and to ensure continuity in teaching and research, the initiative must be taken by the University administration to ascertain whether the teacher about to retire is interested in re-employment. To this end, the Rector must write to the Professor at least six months before the Professor is due to retire to initiate the process for re-employment.
iii. If the Professor agrees to be considered for re-employment, a copy of the Professor’s CV will be forwarded to the Rector through the Chairperson/Dean of the Centre/School after discussion with the faculty.
iii(a). ***In case a unanimous view is not arrived at, the Centre/School will forward the CV of the Faculty seeking re-employment to the Vice-Chancellor alongwith specific academic reasons of those faculty who do not support the case. The Vice-Chancellor will take a decision for further process by the Peer Review Committee as provided in the guidelines for re-employment of Teachers. Further, the process of re-employment should begin at least one year in advance before the retirement of a faculty member.
iv. **A Peer Review Committee consisting of the Vice-Chancellor/Acting Vice-Chancellor (who shall be the Chairperson of the Committee), the Dean of the concerned School, the Chairperson of the concerned Centre and two subject experts nominated by the Vice- Chancellor from the approved panel of experts for the Selection Committees in the University Department.
v. The Peer Review Committee, while taking a holistic view of the contribution of the Scholar, will pay particular attention to the teaching and research contribution of the Scholar in the last five years of service to the academic life of the University. The Committee will assess whether the Scholar can continue to make a positive contribution to the University if re-employed.
* Revised vide Resolution No. 6.1/EC/14.11.2011( These guidelines will be implemented from the date of Executive Council’s approval and applicable for the teachers retiring after the date of Executive Council’s approval).
** Amended vide Resol. No. 4.37/EC/20.11.2012 *** Added vide Resolution No. 6.1/EC/09.05.2014 - 26 - vi. Re-employment shall be offered in two stages of three and two years for a total of five years after retirement, till the Professor reaches the age of seventy years.
vii. The re-employed teacher shall enjoy all infrastructural support at the Centre/School.
*viii. Transit accommodation may be offered to those re-employed teachers who desire to avail it only if there is no pending or wait-listed application from amongst serving teachers. HRA @ 20% of the consolidated salary shall be paid to all those re-employed teachers who are not residing in a Government / University accommodation.
ix. Since the aim of this provision for re-employment is to retain all distinguished faculty, the number of Professors to be re-employed will not be restricted to any proportion of posts or number of retiring faculty each year.
x. A re-employed Professor shall not be eligible to be appointed as Chairperson of a Centre or Dean of a School or any other administrative position such as Dean of Students, Chief Proctor, Provost, etc. However, in the remaining situations not involving administrative functions and responsibilities, such as Advisory and Consultative bodies, the University shall continue to utilize the expertise of re-employed Professors. The re-employed Professor shall continue to contribute not only to teaching and research guidance at the University, but also to academic evaluation and assessment as well as management of research projects. Re-employed Professors will also continue to be members of various academic bodies such as Board of Studies, Special Committee, Centre Committees, and various other Committees constituted at the level of University, School or Centre for making recommendations for the consideration of the Authorities of the University.
xi. Re-employed Professors shall not be sanctioned long leave for taking up assignments in other institutions beyond ten percent of the period of re-employment excluding vacation, etc.
Amended vide Resol. No. 4.37/EC/20.11.2012 and 6.14/EC/22.03.2016.
- 27 - xii. Emoluments to re-employed Professors will be equivalent to the last pay drawn minus pension as a consolidated amount which shall remain same throughout the tenure of re-employment.
- 28 -
17.
35 TERMS AND CONDITIONS OF FELLOWS/ SENIOR FELLOWS/HONORARY PROFESSORS/HONORARY SENIOR PROFESSORS / EMERITUS PROFESSORS / HONORARY FELLOWS/HONORARY VISITING PROFESSORS/READERS/ LECTURERS ETC.
Recommendations of the group set-up to go into all aspects relating to the conditions of Fellows/Senior Fellows/ Honorary Professors/Emeritus Professors/ Honorary Fellows/ Honorary Visiting Professors/Readers/Lecturers etc.
Resolved to accept the recommendations of the group as contained in the Annexure.
Further resolved to apply these recommendations for appointment of Honorary Senior Fellows as well.
35Vide Resol. No. 6.5/EC/16-10-1982 - 29 - ANNEXURE Minutes of the meeting of the Group set up by the Vice-Chancellor to go into all aspects relating to the terms and conditions of Fellows/Senior Fellows/ Honorary Professors/Emeritus Professor/Honorary Visiting Professors/Readers/ Lecturers held on 10th June 1982 at 4.00 p.m. The Group considered the terms of reference and makes the following recommendations:
I. SENIOR FELLOW/FELLOW:
1. That the appointment to the post of Senior Fellow be continued to be made in accordance with Statute 28 of the Statutes of the University which reads as under:
"Notwithstanding anything contained in Statute 27, the Executive Council may invite a person of high academic distinction and professional attainment to accept a post of Professor or Reader or Senior Fellow in the University, as the case may be, on such terms and conditions as it deems fit, and on the person agreeing to do so, appoint him to the post."
Whereby there is flexibility for making appointments for a short period or till the age of superannuation on merits of each case.
2. That in the case of fellows the present procedure of making appointments for a specified period of 1-3 years may be continued.
3. That in the case of a Senior Fellows having been appointed under Statute 28 the Change of his designation from Senior Fellow to Professor may be done by following the same norms as are followed for appointment under Statute 28, as prescribed by the Executive council as under:
Resol. No. 4/EC/24-1-1970 Resolved......
Further that appointment to academic posts in the initial stages of the development of the University be made under the provisions of Statute 28, and that the Vice- Chancellor be authorised in consultation with experts in the field, to recommend to the Executive Council the names of scholars to be so appointed against such post which in his opinion, need to be filled in the initial stages;"
4. That in the case of Senior Fellows and Fellows appointed on the recommendations of duly constituted Selection Committee in terms of Statute 27(2) of the Statutes of the University the change of designation should also be done on the recommendations of a duly constituted Selection Committee under statute 27(2) and that the Selection Committee may consider the bio-data of the Fellow/Senior Fellow concerned and interview the candidate.
- 30 - II. HONORARY PROFESSOR / EMERITUS PROFESSOR / HONORARY FELLOW / HONORARY VISITING PROFESSOR / READERS OR LECTURERS.
1. For appointment of Honorary Professors in the University, the Group suggests that the existing procedure (as given in Appendix) may continue with the modification that the proposal of the Committee for Advanced Studies and Research will be submitted to a Sub- Committee of the Executive Council whose recommendations will be considered by the Executive Council for decision. The fact of appointment will be reported to the Academic Council.
2. 36 Revised Guidelines for Conferment of Professor Emeritus in JNU
1. The nominee should be a scholar of nationally and internationally recognized eminence and his/her contribution should have made a difference to the discipline and /or to society.
The difference to the discipline/society could be judged in terms of formulating new concept/paradigm/hypothesis/innovation/discoveries which have been recognized as peer group academics and should be in evidence through publications and other forms of research output.
2. Due to paucity of space, the University cannot make commitment for providing office/ laboratory space to Professor Emeritus. However, the University would think in terms of providing common space for sitting /secretarial assistance.
3. The number of Professor Emeritus should be restricted to 5% of the total sanctioned teaching strength in a particular School/ Special Centres.
4. Deans of Schools/Chairpersons of Special Centres or any Professor who has served the University for 15 years may forward the CVs of Professors willing to be considered for Emeritus Professorship six months prior to the date of retirement. These Professors can be considered for Professor Emeritus if they have served the University for at least 15 years as Professor prior to retirement. Those eligible to be considered as Professor Emeritus may be asked if they would like to be considered for the honour, provided that such retiring Professors who are given re-employment as per UGC guidelines may not be considered as Professor Emeritus.
5. CVs received in prescribed proforma must be forwarded to at least 05 subject experts outside the University from a panel provided by the School concerned and also some experts to be added by the Vice-Chancellor for assessment.
6. In the event of positive reports from at least 04 experts, the names should be referred to the Executive Council for consideration and approval.
A Professor Emeritus may not be engaged as ‘guest faculty’ though he may teach courses of his / her expertise / specialization. No honorarium will be payable in view of the dignity associated with Professor Emeritus. However, local conveyance charges may be paid from residence of Professor Emeritus to JNU and back, as per prevailing University rules.
3. In the case of Honorary Professors, the facilities to be extended to such scholars during the tenure of their appointment like housing or honorarium may be considered by the Executive Council on the merits of each case.
36Revised vide Resol. No. 5.2/EC/12-3-1993, 6.2/EC/11.11.2004, 6.4/EC/29.11.2006,
6.4/EC/20.11.2012 & 6.7/EC/18.09.2017.
- 31 - APPENDIX 37 NORMS / PROCEDURES FOR APPOINTING HONORARY PROFESSORS IN THE UNIVERSITY The Committee constituted by the Academic Council has made the following recommendations with regard to the norms/procedure to be laid down for appointing Honorary Professors in the University:
Criteria for Nomination (Honorary Professor)
(a) Should be a person of outstanding ability and eminence in a field of interest to the JNU.
(b) Should be actively engaged in scholarly work even if at the time of the offer he is not holding a position in an academic institute;
(c) Should be able to spare sufficient time in order to be able to make a contribution to the JNU in his/her specialised field.
(d) Should be able to spend some time in Delhi whenever he has the opportunity to visit Delhi during the course of his/her normal duties.
Procedure for Nomination:
The Proposal for nomination will be initiated by the Committee for Advanced Studies and Research of the School. The recommendation of the Committee for Advanced Studies & Research will be submitted to the Executive Council for decision, The fact of appointment will be reported to the Academic Council.
Duration:
The practice, earlier followed, of not specifying the duration may be continued.
37Approved vide Resol. No. 4.7/EC/13-3-1979 - 32 -
18.
38 GUIDELINES FOR APPOINTMENT OF VISITING PROFESSORS/VISITING FELLOWS/SPECIAL FELLOWS/ VISITING SCHOLARS.___________________________________ A. Visiting Professors:
1. A Visiting Professor should be an eminent scholar in his/her field. Generally a person who has held or is holding the post of the Professor may be considered for appointment as Visiting Professor.
2. The maximum tenure of appointment of Visiting Professor will be for a period of two years.
3. An Eminent Scholar may also be appointed as Visiting Professor even for less than two months period.
4. A Professor should not be appointed as a Visiting Professor in the same University in which he/she holds a post immediately before his/her superannuation.
5. **A superannuated Professor, not belonging to the University, on his appointment as Visiting Professor may be paid an honorarium @ Rs. 50,000/- per month irrespective of the fact whether such appointment is made from within or outside the country. Visiting Professor appointed for less than a month shall be paid on a pro-rata basis.
6. *The payment of honorarium to a serving Professor of an Indian University not drawing pay and allowances from his/her parent institution on his/her appointment as Visiting Professor will be determined on the basis of the salary drawn in the parent University plus 10 per cent of the salary drawn. The University would also contribute towards pensionary benefits or CPF/GPF as per usual rules.
7. On appointment as Visiting Professor, it is expected that the parent University would give duty leave without pay to such serving Professors.’
8. The University may appoint a person upto the age of 70 years as a Visiting Professor.
However, the Vice-Chancellor may consider appointing Visiting Professors beyond the age of 70 years on merit of each case and report the same to the E.C.
Note: The MHRD vide its communication no. F-.31-18/2008-U.4 dated July 2, 2008 conveyed that the Professors/teachers and Scholars who are invited as visiting faculty, the powers to issue visas has been delegated to Indian Missions abroad and that Indian Missions have been authorized to issue visas based on an invitation from a Central Educational Institution or publically funded State University.
______________________________________________________________________ 38As updated vide Resolution No. 6.5/EC/16.12.2008.
*Amended vide Resol.No.1/EC/10.7.2009 ** Amended vide Resol. No.6.6/EC/27.03.2012 - 33 -
9. If a person working abroad on a permanent basis is invited as a Visiting Professor for a period of three months or more, the University may meet the cost of International air travel from its own resources. Visiting Professor appointed from within India may be paid travel expenses in accordance with the rules of the University.
10 Visiting Professors/Fellows/Scholars drawing honorarium as per rates approved by the Executive Council may not be paid any local conveyance allowance. A Visiting Professor drawing honorarium and wishing to avail of the guest house accommodation shall be charged at official rates subject to a maximum of Rs. 4000/- per month.
11. Visiting Professors not drawing any honorarium from the University will continue to be provided guest house accommodation free of charge but food would be paid for by the Visiting Professor.
12. A serving Professor drawing pay and allowances from his/her parent institution on his/her appointment as Visiting Professor at the University may also be paid honorarium at the approved rates by the University.
B. Visiting Fellows:
1. A Visiting Fellow should be a scholar of eminence in his/her subject. Superannuated persons upto the age of 70 years also be considered for appointment as Visiting Fellow.
2. *Senior Scholars not holding a University Professorship but holding an equivalent status in their parent Institution on their appointment as Visiting Fellow will also be paid an honorarium @Rs.30,000/- per month or on a pro-rata basis if the appointment is made for less than a month. The minimum tenure of a Visiting Fellow should not be less than a week and the maximum upto one year.
3. Travel expenses shall be met in accordance with rules of the University.
4. It is expected that the parent institution will grant to the Visiting Fellow academic leave with pay and allowances as usual for the duration of the appointment as Visiting Fellow, if a serving person is appointed as Visiting Fellow.
5. Guest House accommodation is expected to be provided free of charge but food would be paid for by the visiting Fellow. A visiting Fellow drawing honorarium and desiring to avail of the guest house accommodation shall be charged at official rates subject to maximum of Rs. 4000/- per month subject to its availability.
6. The same person may not be invited as Visiting Fellow more than once in a year in the same University, but the period of three months can be split up as desired by the University within the period of one year.
7. Visiting Fellows drawing honorarium as per rates approved by the Executive Council may not be paid any local conveyance allowance. The Visiting Fellows wishing to avail of the guest house accommodation shall be charged at official rates subject to a maximum of Rs. 4000/- per month, subject to its availability.
* Amended vide Resol. No.6.6/EC/27.03.2012.
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8. Visiting Fellows not drawing any honorarium from the University will continue to be provided guest house accommodation free of charge subject to its availability but food would be paid for by the Visiting Fellow.
9. All the Fellows irrespective of their designation invited at the JNIAS will be paid a fixed stipend of Rs. 25,000/- per month.
10. All the Visiting Fellows invited at the Jawaharlal Nehru Institute of Advanced Study will be provided free accommodation for the tenure of their fellowship.
11. A serving Fellow drawing pay and allowances from his/her parent institution on his/her appointment as Visiting Fellow at the University may also be paid honorarium at the approved rates by the University.
C. Visiting Scholars:
1. All Scholars not falling in the above two categories shall be designated as Visiting Scholars and their emoluments shall be fixed administratively.
2. *Visiting Scholars who had held the ranks of Associate Professors and Assistant Professors (or equivalent) in their parent University/ Institution in India during their active service and Visiting Scholars from abroad shall be paid honorarium @ Rs.25,000/- per month Visiting Scholars appointed for less than a month shall be paid on a pro-rata basis.
3. Visiting Scholars drawing honorarium as per rates approved by the Executive Council vide resolution No. 6.17 dated 16-10-2003, may not be paid any local conveyance allowance. The Visiting Scholars wishing to avail of the guest house accommodation shall be charged at official rates subject to a maximum of Rs. 4000/- per month.
4. Visiting Scholars not drawing any honorarium from the University will continue to be provided guest house accommodation free of charge subject to its availability but food would be paid for by the Visiting Scholar.
5. A serving Scholar drawing pay and allowances from his/her parent institution on his/her appointment as Visiting Scholar at the University may also be paid honorarium at the approved rates by the University.
6. The maximum tenure of a Visiting Scholar may be increased to one year.
* Amended vide Resol No.6.6/EC/27.03.2012 - 35 - C. Special Fellows:
The University may invite an eminent Editor, Artist, Writer or a person associated in the formation of foreign policy or policy planning, etc. who has rich experience and expertise but may not fit in under the ambit of above provisions, for appointment as a Special Fellow and the person so appointed would be paid honorarium and provided other facilities on the same basis as applicable to Visiting Professors/Visiting Fellows".
Note: The Executive Council at its meeting held on 11.5.2004 vide Resol. No. 6.2 decided that Visiting Professors/Fellows/Scholars drawing honorarium form the University at the revised rates approved by the EC Vide Resol. No. 6.17 dated 16.10.2003 may not be paid any local conveyance charges in lieu of guest house accommodation or the monetary equivalent of Aravali International Guest Room charges with immediate effect. Visiting Professors/ Fellows/Scholars wishing to avail of the guest house accommodation shall be charged official rates subject to a maximum of Rs. 4000/- per month with immediate effect.
Visiting Professor/Fellows/Scholars now drawing any honorarium from the University will continue to be provided with guest house accommodation on the same terms, as are applicable at present.
The EC at its meeting held on 22/1/2003 vide Resol. No. 6.11 has decided the payment of the actual conveyance expenses, subject to a minimum of Rs. 500/- per visit to the Visiting Professors/Visiting Fellows residing in Delhi or its neighborhood in lieu of guest house accommodation.
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19.
39 RATE OF HONORARIUM PAYABLE FOR SPECIAL LECTURERS The honorarium for the Special Lecturers will be Rs.1000/- per lecture plus actual conveyance charges subject to 3-4 lectures/speaker per semester.
19(A) **PAYMENT OF SPECIAL HONORARIUM @ Rs.15,000/- PER MONTH TO THE TEACHERS WHO HAVE BEEN AWARDED “SHANTI SWARUP BHATNAGAR AWARD”._________________________________________________________________ The Executive Council its meeting held on 29.09.2007 approved payment of Special honorarium @ Rs.15,000/- per month w.e.f. 01.01.2007 till the age of their retirement to the teachers of Shanti Swarup Bhatnagar Awardees, in terms of UGC D.O. letter No.F.1-14/2006(CPP-II) dated 26.12.2006, as given in Annexure-I-page 37.
19(B) GUIDELINES FOR PAYMENT OF HONORARIUM OF Rs.15,000/- PER MONTH TO THE TEACHERS WHO ARE FELLOWS OF ATLEAST TWO OF THE FOUR SPECIFIED SCIENCE ACADEMIES._____________________ The Executive Council at its meeting held on 10.7.2009* adopted UGC guidelines(annexed) for providing honorarium of Rs.15,000/- per month to the teachers who are Fellows of at least two of the following four specified Science Academies as intimated by the UGC vide its letter No.F.1-14/2006(CPP-II) dated
27.3.2009, as given in Annexure-II-page 37.
1. National Academy of Science, Allahabad
2. Indian Science Academy, Bangalore
3. Indian National Science Academy, New Delhi
4. Indian National Science Academy of Engg., New Delhi.
_____________________________________________________________________ *Vide Resol.No.5.4/EC/10.7.2009 **Approved vide Resol.No.6.4./EC/29.9.2007 39 Approved Resol.No.5.4/EC/13-121991 and amended Vide Resol.No.5.4/EC/17-03-1994, 6.8/EC/24-02-2000,
6.4/EC/11-11-2004 and 6.4/EC/06-04-2010 - 37 - ANNEXURE-I An extract from UGC letter No.F.1-14/2006(CPP-II) dated December 26, 2006 regarding honorarium to the teachers who have obtained Bhatnagar Prize.
Further of my D.O. letter of even number dated 04.12.2006 regarding Special Honorarium to the teachers who have obtained Bhatnagar Prize, I am to state as follows:
i) The issue regarding the award of honorarium of Rs.15,000/- to the teachers who are members of Science Academies is under consideration and appropriate decision would be sent separately.
ii) The decision with regard to providing honorarium of Rs.15,000/- to the teachers who have obtained Bhatnagar Award may be implemented within the following generic guidelines:
a) The teacher has won the Bhatnagar Award b) He/she should be working as regular teacher c) The honorarium should be given till one attains the age of retirement d) The amount for the honorarium may be paid from the unassigned grant, kept at the disposal of the University e) Additional amount, on account of the honorarium under reference may be asked for from the UGC on year to year basis under unassigned grant.
f) The University shall take into account the expenditure incurred in respect of such honorarium while submitted the Utilization Certificate of the unassigned grant.
g) It has been decided to implement this scheme with effect from 1st January, 2007.
Annexure-II An extract from the UGC letter No.F.1-14/2006 dated March 27, 2009 regarding Special honorarium to the fellows of at least two of the four Science Academies.
In continuation of Chairman, UGC D.O. letter No.F.1-14/2006(CPP-II) dated 1.11.2008 regarding special honorarium of Rs.15,000 per month to the teachers who have been awarded Shanti Swarup Bhatnagar award or who are fellow of at least two of the four Science Academies identified by the UGC, I am to say that the UGC at its meeting held on 27.1.2009, item No.1.02(a) (v) has approved the guidelines for providing special honorarium to the fellow of at least two of the following four academies identified by the UGC;
1. National Academy of Science, Allahabad
2. Indian Science Academy, Bangalore
3. Indian National Science Academy, New Delhi
4. Indian National Science Academy of Engg., New Delhi A teacher can avail only one of the honorarium and not more than one i.e. either from CSIR as Bhatnagar Awardee or UGC Scheme.
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20.
40 GUIDELINES PRESCRIBED IN REGARD TO RESEARCH ASSOCIATES/RESEARCH SCIENTISTS/POOL OFFICERS SPONSORED BY UGC/CSIR AND RESEARCH ASSOCIATES APPOINTED BY THE UNIVERSITY UNDER PROJECTS SOPONSORED BY VARIOUS AGENCIES.
1. General
(i) The School/Centre concerned while recommending applications of Research Scientists/Research Associates/Pool Officers should make it clear to the scholars that the University is not in a position to provide office space to them.
(ii) The Research Scientists/Research Associates/Pool Officers may be provided Library facilities such as borrowings tickets.
(iii) Where use of existing laboratory facilities is considered necessary, the School/Centre should certify at the time of forwarding its recommendations for accepting a Research Scientist/Research Associate/Pool Officer that laboratory facilities will be extended to such scholars without determent to the normal teaching and research work of the School/Centre.
II. Screening Committee The applications for affiliation of Research Scientists/Pool Officers/Research Associates shall be examined by the Centre in the first instance and forwarded for screening by a Screening Committee consisting of the following and its recommendations shall be placed before the Vice-Chancellor for approval:
(a) Dean of concerned School (Chairperson).
(b) Chairperson of the Centre concerned or the senior most faculty member in the case of Science Schools.
(c) Two faculty members nominated by the Vice-Chancellor one from within the School and the other from outside the School for a period of two years.
(d) In the case of Research Associate, the faculty member with whom he/she is to work, shall be co-opted 40Vide Resol.No.5.4/EC/06.10.1989 - 39 -
2. In case of Special Centres the composition of Screening Committee shall be as follows:
(a) Centre Chairperson (Chairperson)
(b) Senior most faculty member of the Centre
(c) Two faculty members nominated by the Vice-Chancellor one from within the Centre, and the other from outside the Centre, for a period of two years; and
(d) In the case of Research Associate the faculty member with whom he/she is to work shall be co-opted.
41In pursuance of orders passed by Hon’ble High Court of Delhi in writ petition (Civil) no.5090 of 2000 and as far communication No.F.1-5/83(SA-II) dated 25.4.2007 received from UGC Research Scientists shall be treated at par with University teachers with regard to extending them the benefits regarding the age of retirement, leave rules, leave travel allowances, promotion under CAS, re-employment and house accommodation at par with and in terms of rules as applicable to the teachers of the University.
Note: The School/Centre may also inform the Vice-Chancellor the optimum number of aforesaid category of scholar which they can possibly accommodate keeping in view the infrastructural facilities and space available with them.
41Vide Resolution No.6.3/EC/29.9.2007 - 40 -
21. 42 COUNTING THE PERIOD OF ADHOC OR TEMPORARY SERVICE The Executive Council at its meeting held on 25.03.1992 has decided that the period of ad-hoc service of teachers be counted for computing the prescribed length of service for the purpose of grant of merit promotion under the Merit Promotion Scheme of 1983, but not for seniority.
*The Executive Council at its meeting held on 13.07.2011 has decided that the Ad hoc or temporary service of teachers for more than one year's duration can be counted provided the appointment was made on the recommendation of a duly constituted Selection Committee. Further no distinction will be made with reference to the nature of management of the institution where previous service was rendered (private/local body/government) for counting past service.
21(A)** COUNTING THE PERIOD OF POST SERVICE AND TO DETERMINE TO ITS EQUIVALENCE FOR PROMOTION OF TEACHERS UNDER CAS.
1. An Assistant Professor joining the University with 12 years of past service shall be eligible for promotion to the post of Associate Professor (stage-4) irrespective of length of service in each stage for counting the past service rendered by faculty members for purpose of CAS w.e.f. 31.12.2008.
2. There may not be any cut off date for waiving the break in service for purpose of counting the past service for CAS.
3. In order to ensure that counting of broken service prior to 31.12.2008 does not create serious anomalous situation in respect of previous cases already settled, the benefit of counting of broken service for CAS shall accrue w.e.f 31.12.2008 or from the date of eligibility, whichever is later.
4. Faculty members who are claiming counting of past service as Research Associate must submit evidences of all qualifying criteria viz, "details of duly constituted Selection Committee", scale of pay, teaching experience etc” for verification to the Committee. The documents need to be authenticated by the statutory authority, i.e.
Head of the Institution. Recognizing that the rules & regimes are not identical in different institutions and organization, the relevant document of the concerned organization or institute stating the rules has to be provided by faculty members seeking promotion under the scheme.
5. Prior to 31.12.2008, An Assistant Professor, who possess the Ph.D. degree shall be eligible for promotion to the post of Associate Professor after completion of 9 years service or w.e.f. 27.07.1998, whichever may be later.
42Vide Reso. No. 5.7/EC/25.03.1992 *Vide Resol. No. 6.1/EC/13.07.2011 **Vide Resol. No. 6.10/EC/27.03.2012 and amended vide Resol. Nos.3/EC/20.11.2012 and
6.11/EC/10.05.2013 - 41 -
22.
43 BENEFIT OF SERVICE RENDERED AS PART-TIME TEACHER IN THE JNU.
The Executive Council at its meeting held on 27.09.1995 has decided that the benefit of one third (1/3rd) of the period of service rendered by a part-time teacher may be given while computing the length of service for consideration of cases for placement/promotion under the Career Advancement Scheme.
*The Executive Council at its meeting held on 13.07.2011 has decided that the parttime teachers appointed as per UGC norms whose pay scales has been revised as per UGC revised guidelines, half of the teaching period from the date of revision of pay scales shall be counted as qualifying service for placement in the stage-2.
43Vide Resol.No.7.11/EC/27.9.1995 *Vide Resol. No. 6.1/EC/13.07.2011.
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23. 44 BENEFIT OF PERIOD OF PAST SERVICE RENDERED AS RESEARCH ASSOCIATE & RESEARCH SCIENTIST The Executive Council at its meeting held on 15.4.1997 decided to approve in principle that Research Associates and Research Scientists who have participated in teaching in the Centre/School may be given the benefit of service rendered by them as Research Associate or Research Scientist while computing the length of service for consideration of their cases for placement/promotion under the Career Advancement Scheme subject to the condition that their appointment as Assistant Professor in the University is in continuation of their appointment as Research Associate/Research Scientist.
44Vide Resol.No.5.11/15.4.1997 - 43 -
24. 45 GUIDELINES GOVERNING THE UTILIZATION OF GRANTS FOR ORGANIZING SEMINARS/ CONFERENCES Consolidated Guidelines governing the utilization of grant for organizing Seminars/Conferences etc.
1. The proposal for organizing conference/seminar/symposia by a faculty member may be submitted to the Vice-Chancellor through the Chairperson of the Centre/Dean of the School, before sending to the funding agency who may keep in view the infrastructure facilities available in the School, together with the forecast of the estimated receipts and head-wise expenditure should be prepared while obtaining funds from the funding agency and the expenditure should be incurred in accordance with the forecast under respective broad heads.
2. Grants should be received in the name of Registrar/Finance Officer of the University and not in the name of the organizer. Obtaining of funds direct from the funding agency will be against the rules of the University.
3. While donations from private parties, individuals, trade and industry may not be the normal source of financing of workshop/seminar etc. in exceptional cases where donations from these sources are recommended by the organizer of the workshop/seminar, the same should be based on a proper appraisal of the interests of the private donors. Keeping in view the position of the University as a public institution, these proposals may be forwarded to the Vice-Chancellor with the recommendations of the Chairperson of the Centre/Dean of the School concerned and the donation may be accepted only if it is cleared by the Vice-Chancellor.
3. Number of local and outstation participants including resource persons, guest lecturers should be fixed while framing budget for the Workshop or Seminar with the approval of the Vice-Chancellor. Normally the total number should not exceed 50.
4. The rates of registration fee may be fixed in advance by the organizers of the Seminars/Conferences, etc. The norms for the grant of partial/full exemption of registration fee may also be laid down in advance to regulate the same in a systematic way. The same may be submitted for the information of the Vice-Chancellor.
5. All collections of money including Registration Fee should be done against the proper receipt of the University and the amount so collected is required to be deposited with the Cashier of the University on the same day or the next working day positively. The receipt books may be obtained from the Finance Department of the University for this purpose.
______________________________________________________________________ 45Approved vide Resol.No.5.5/EC/07.03.1994.
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6. Director of the Seminar/Workshop is treated at par with the Project Director/Head of the Centre; accordingly, he is empowered to incur expenses, as per University procedure, upto Rs.2000/- in each case, and upto Rs.l0,000/- in each case with the prior approval of Dean of the concerned School, and beyond Rs.l0,000/- with the approval of the Vice-Chancellor. These limits may be varied in individual cases by the VC where it is considered desirable to do so.
8. The UGC Guidelines in regard to limits of expenditure on boarding, lodging, hospitality etc. may be followed in respect of Seminars/Workshops etc. organised with the funds provided by the UGC. In other cases where the funds are provided by agencies other than UGC the special norms, if any, agreed to by the University and the funding agencies may be followed with the approval of the Vice-Chancellor.
Lodging may normally be provided to all outstation participants in the Guest Houses of the University according to their entitlement for TA. In case the accommodation is not available in the University Guest Houses then the DA as per TA rules will be paid.
In case of Workshop or Seminar, organised at international level, a maximum of Rs.500/- per head per day or the full expenditure on boarding and lodging of foreign delegates in a hotel/guest house, whichever is less, for upto 5 foreign participants is permissible.
9. Lunch and Dinner etc. upto Rs.50/- per head per day in case of outstation participants and in case of local participants not residing in the University Campus the local hospitality i.e. lunch, coffee, etc. upto Rs.25/- per day can be arranged.
10. As far as possible travelling allowance and incidental expenses for outstation participants should be borne by the sponsoring Institutions/Universities.
(a) The rate for travelling allowance and incidental expenses for outstation resource persons are as follows:
Actual expenditure incurred subject to a maximum of 1st class rail fare on the production of a certificate by the incumbent indicating the ticket number to the effect and Rs.12.50 per head for incidental expenditure during journey for 24 hours or part thereof. The resource persons who are in receipt of basic pay of Rs.5, 100/- p. m. and also those who are in receipt of basic pay between Rs.4,500/- and Rs.5, 100/- may be allowed to travel by Air on production of Air ticket provided that in the case of the later category the distance involved is more than 500 km. and overnight journey ca