If the parties or representatives of the parties remain present on the date of pronouncement of the order, a copy of the order, if ready, shall forthwith be delivered to the-parties or the representatives of the parties present under their signatures and in that case, it shall not be necessary to send again the copy of the order to the parties present.
28. Indexing of case meso - (1) The officer concerned shall, on the disposal of an application or complaint, as the case may be, and on communication of the order to the parties or their representative, arrange the record with paging and prepare the index sheet in Form 10 and, thereafter, he shall affix his initial and transmit the record with the index enclosures in the record book, maintained in Form 11.
(2) The Record-Keeper shall examine the record with general index and if the record is found to be in order, a note shall be given in the index to that effect and in case, any defect is found, the same shall be reported to the IJ3q ti~//,g-6 II TIlE GAZETTE OF INDIA : EXTRAORDINARY [PART U-SEC. 3(i)] Administrative Officer or the officer authorised by the Chairperson of the ~. Adjudicating Authority, who shall direct the concerned officer to make necessary corrections.
(3) After completion of the examination of record, the list of the records shall be kept in a file and ordinarily at the end of the calendar year, the list shall be bound up so as to constitute a register of decided cases.
(4) The record shall be kept in bundles and a label, showing the month and year of the decision or order, shall be attached to each bundle.
CHAPTER VII GRANT OF CERTIFIED COPIES
29. Application for certified copy - (1)An application for a copy shall be filed in the Form 12 by the parties along with required copying fee.
(2) The copying fee (referred to in sub-regulation (1) shall be payable in the form of demand draft drawn in favour of administrative officer payable at the place of the Bench of the Adjudicating Authority and is non-refundable.