(a) a copy of this Act with upto date amendments incorporated;
(b) a copy of its registered memorandum along with upto date byelaws with amendments made from time to time.
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(c) the minutes book;
(d) accounts of all sums of money received and expended by the society and their respective purposes;
(e) accounts of all purchases and sales of goods by the society;
(f) accounts of all assets and liabilities of the society;
(g) an upto date register and a list of all members with voting rights for the current year prepared within thirty days of closure of the society’s financial year;
(h) copies of the audit reports and if any, and compliance reports thereon; and
(i) all such other accounts, records and documents as may be required by this Act.
13. Inspection of Register of Members of a Society - The Register of members shall be kept open during the business hours subject to such reasonable restrictions as the bye-laws of the society may specify.
14. Committee of the Society - (1) Every society shall elect a Committee, consisting of not less than three members of the society, by a resolution passed by a majority of the members present and entitled to vote at an annual general body meeting of the society held under section 20.
(2) The term of the Committee or of its members so elected shall be a period not exceeding six years as may be specified in the bye-laws.
Provided that a member who has completed a term as an elected member is eligible for re-election as a member of Committee, if the bye-laws so permit;
(3) Every society shall maintain a register showing the names, addresses and occupations of the persons, who are members of the committee and shall file with the Registrar;
(i) a copy of the register within a period of fourteen days from the date of election of the members of the first Committee; and
(ii) a notice of every change in the members of the Committee within a period of fourteen days from the date of such change.
15. Disqualification of members of the Committee -A person shall be disqualified for appointment as a member of the Committee of a society under this Act if, on the date of such appointment, he is, -
(a) not a major;
(b) of unsound mind and stands so declared by a competent court;
(c) an applicant to be adjudicated as an insolvent or is an undischarged insolvent;
(d) convicted of an offence involving moral turpitude or sentenced by a criminal court to a fine of not less than rupees one thousand or to imprisonment for a period of not less than six months; and 9
(e) disqualified for such appointment by an order of a court.
16. Supply of copies of Bye-laws - Every society shall, deliver a copy of its Bye-laws, to each member of the society at the time of admission.
17. Supply of copies of balance sheet etc - Every society shall supply to every member a copy of the balance sheet or a statement of accounts together with the auditor’s report at its annual general body meeting, if not supplied in advance.
18. The registration of a society shall render it a body corporate by the name under which it is registered having perpetual succession and a common seal.
The society shall be entitled to acquire, hold and dispose of property, to enter into contracts, to institute and defend suits and other legal proceedings and to do all other things necessary for the furtherance of the aim for which it was constituted.
19. Legal Proceedings - (1) The Committee or any officer of the society authorised in this behalf by its bye-laws, may bring or defend any action or other legal proceeding touching or concerning any property or any right or claim of the society and may sue and be sued in its name.
(2) Any action or legal proceeding shall not abate or be discontinued by the death, resignation or removal from office of any member of the society after the commencement of the proceeding.
20. Meetings - (1) The bye-laws of the society shall specify the frequency and the manner in which the meetings of the Committee and General Body shall be held, so however that the Committee shall meet atleast once in every three months and the General Body shall meet atleast once in a year.
(2) The Committee shall convene a General Body meeting within thirty days of receipt of a requisition for convening a meeting signed by atleast one third of the members of the society or as provided in the bye-laws and any such requisition shall contain the proposed agenda and the reasons for such meeting.
(3) Every society shall record in the minutes book, the minutes of all proceedings of every General Body meeting and also every meeting of its Committee.
(4) Such minutes shall be communicated to all the members invited for the meeting within thirty days of the conclusion of the meeting.
(5) the minutes so recorded shall be signed by the person who chaired the said meeting.
21. Amalgamation and division of Societies - (1) Any two or more societies may, be a special resolution of both or all such societies, and confirmed by a like resolution at a second meeting of both or all such societies, convened after an interval of one month after the first meeting, get amalgamated into one society with or without any dissolution or division of the funds of any of the societies with intimation to the Registrar.
(2) Any society may, by a special resolution, divide itself into two or more societies. Such resolution shall contain proposals for the division of the assets and liabilities of the society among the new societies into which is it proposed to divide itself and may specify the area of operation of and the members, who will constitute each of the new societies.
(3) An amalgamation or division in pursuance of this section shall not prejudice any right of a creditor of any society which was a party to such amalgamation or division.
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