(1) Every cooperative society shall keep at its head office the following accounts, records and documents, namely
(a) a copy of this Act with amendments made therein from time to time ;
(b) copies of other laws and regulations to which the cooperative society is a subject;
(c) a copy of its bye-laws, with amendments made therein from time to time ;
(d) a copy of the Regulations framed under clause(7) of section-38 and amendments made therein from time to time ;
(e) the minutes books ;
(f) accounts of all sums of money received and expended by the cooperative society and their respective purposes ;
(g) account of all purchases and sales of goods by the cooperative society ;
(h) account of the assets and liabilities of the cooperative society ;
(i) a list of members, their fulfillment of responsibilities over the previous financial year, their eligibility to exercise their rights for the current twelve month period updated within sixty days of closure of the cooperative year; and THE ASSAM GAZETTE, EXTRA ORDINARY, FEBRUARY 4, 2012 407
(j) all such other accounts, records and documents as may be f required by this Act or other laws and regulations or byelaws of the cooperative society :
Provided that where a cooperative society has branch offices, summarised statements of accounts relating to such branch office, shall be available at the head office for each quarter of financial year within fifteen days of the end of that quarter.
(2) The books of account and records shall be open to inspection by any Director during office hours of the cooperative society.
(3) The copies of this Act, bye-laws, regulations, minutes book of the general body, voters list and such accounts and records of transactions that relates to a member shall be made available to any member during office hours of the cooperative society for inspection .
(4) The books of accounts relating to a period of at least ten years before the current financial year together with supporting records and vouchers shall be preserved unless otherwise require for a longer period.
CHAPTER VII AUDIT -AUDIT 81. (1) The Registrar shall audit or cause to be audited by auditors of the department or by some person authorised by him, by a general or special order in writing in this behalf, the accounts prepared by every registered society and society under liquidation once at least in every year:
Provided that State Government, shall also maintain a panel of auditors consisting of Chartered Accountants and any cooperative society shall have the option to get the accounts audited by an auditor out of this panel, subject to the condition that accounts of such cooperative society shall have to be audited by departmental auditors atleast once in every three years.
(2) The Registrar or the person authorised by him in this behalf shall at all reasonable times have free access to the books, accounts, documents, securities, cash and other properties belonging to or in the custody of the society and may summon any person in possession or responsible for custody of any such books, accounts, documents, securities, cash or other properties to produce the same and furnish such information in regard to the transactions and working of the society at any convenient place or at the head quarters of the society or any branch thereof by.the same means and so far as may be in the same manner as provided in the Code of Civil Procedure, 1908 .
(3) In respect of every audit of the accounts a registered society shall pay such audit fee as may be prescribed by the Registrar of Cooperative Societies and such fee shall be deemed to be outstanding dues from the society.
Central Act V of 1908 408 THE ASSAM GAZETTE, EXTRA ORDINARY, FEBRUARY 4, 2012 POWER OF THE REGISTRAR TO HAVE THE ACCOUNTS WRITTEN UP
82. If at the time of the audit the accounts of a registered society are not complete the Registrar or with his sanction the audit officer may cause the accounts to be written up at the expense of the society.
Such expenses shall be realised by the auditor from the society concerned along with the audit fee.
NATURE OF AUDIT