(1)
(2) The Registrar shall be the Ex-officio Secretary, of the Court, Executive Council and of the Construction Committee, provided that, notwithstanding anything contained in this Act, the Executive Council may, either for special purpose or in general, appoint any other officer of the University as Secretary. All communications in general shall be addressed to and on behalf of the University and shall be received by the Registrar.The powers and duties of the Registrar shall be the following:(i) to be the custodian of the records, common seal and such other property of the University as the Executive Council shall commit to his charge and to manage such properties;(ii) to sign and verify all appointments, contracts and agreements made on behalf of the University and to act as Secretary of such other Committees as may be prescribed by the Statutes;(iii) to conduct the official correspondence of the Court and the Executive Council;(iv) to issue all notices convening meetings of all such Committees or Councils or Boards of which he is the Secretary;(v) to arrange for and superintend the examination of the University till such time when the University appoints other officers, if any, for this purpose; and(vi) to perform such other work as may, from time to time, be prescribed by the Executive Council;(vii) to represent the University in any Court of Law and to sue any party for any liability to the University and for breach of any contract entered into with the University.
The Academic Registrar shall be appointed by the Registrar on recommendation of the Executive Council. He shall be the Secretary of the Academic Council and shall be responsible for preparation of curriculum, syllabus and text books for different courses of the University. The term of the Academic Registrar shall be for five years but may be reappointed if found eligible.The Academic Registrar shall support the Vice Chancellor and the Registrar on all academic matters.The Executive Council shall appoint the Dean, Research and Development from amongst the Professors of the University.The Executive Council shall appoint the Dean, Students’ Welfare from amongst the Professors of the University.The Finance Officer shall be a whole-time salaried officer of the University and shall be appointed by the Executive Council for a period of five years on such terms, conditions and remuneration as may be prescribed. He may be eligible for re-appointment.The Finance Officer shall exercise general supervision over the funds of the University and advice in regard to its financial jpolicy. He shall be responsible for the preparation of balance sheet at the end of each financial year.Subject to the control of the Executive Council, he shall manage the investments of the University and be responsible for the preparation and presentation of the annual estimates and statements of accounts, and for proper maintenance of the accounts.
(3] 1008 THE ASSAM GAZETTE, EXTRAORDINARY, APRIL 11, 2017
(4)
(5) C6J Subject to the powers of the Executive Council, the Finance Officer shall be responsible for ensuring that all moneys are expended for the purposes for which they are generated.The Finance Officer shall exercise such other powers as may be prescribed by the Statutes and the Ordinances;The officer shall be responsible for audit of accounts of the University at least once every year and at intervals of not more than fifteen months. Audit shall be done by the Examiner, Local Accounts:Provided that the Chancellor may, on the recommendation of the Executive Council in the case of casual vacancy, may ask the Registrar to perform the duties of Finance Officer.Controller of Examination 22. (1) It shall be the duty of the Controller of Examination to hold variousexaminations of the University, its constituent Colleges, if any.(2) The Controller of Examinations shall be the authority to holdexaminations and shall ensure that the results are declared in time.Authorities of the University 23. The following shall be the authorities of the University:(i) The Court;(ii) The Executive Council;(iii) The Academic Council;(iv) The Post Graduate Board;(v) The Under Graduate Board;(vi) The Board of Studies;(vii) The Finance Committee;(viii) The Selection Committees;(ix) Such other authorities as may be declared by the Statutes to be the authorities of the University.The Court 24. (1) The Court shall consist of the following members, namely:
EX-OFFICIO MEMBERS:(i) The Chancellor;(ii) The Vice-Chancellor;(iii) The Pro Vice-Chancellor;(iv) The Minister of Education, Assam;(v) The Registrar;(vi) Academic Registrar;(vii) The Controller of Examinations;(viii) The Finance Officer;(ix) Dean, Research and Development;(x) Dean Students' Welfare;(xi) The senior-most Secretary in the Education (Higher) Department of the Government of Assam;(xii) The Director of Higher Education, Assam;(xiii) The Director of Technical Education, Assam;(xiv) The Director of Medical Education, Assam;(xv) The Director of Agriculture, Assam;(xvi) The Director of Animal Husbandry and Veterinary, Assam;(xvii) The Vice-Chancellors of the Dibrugarh University;(xviii) President and Secretary, Cotton University Teachers' Association;(xix) Two members nominated by the Executive Council;(xx) The Principal of the Constituent Colleges, if any;(xxi) Two Heads of the Academic Departments of Cotton University (to be selected on the basis of seniority).
THE ASSAM GAZETTE, EXTRAORDINARY, APRIL 11, 2017 1009 Meeting of the Court Powers and duties of the Court OTHER MEMBERS:(xxii) Two persons distinguished in Literature/ Law/ Medicine/ Science/ Engineering/ Technology/ Commerce/ Public life nominated by the Chancellor;(xxiii) Two representatives with good records to be elected by the Post-Graduate Students of the University from amongst themselves:Provided that a student to be so elected must have been a student of the University for at least one year prior to his election:Provided further that no student who has taken more than one year in excess of the period prescribed for the course of which he is a student would be eligible for such election.(xxiv) Two members (one female) of the Cotton College / Cotton University Alumni (to be nominated by the Chancellor).(2) Save as otherwise provided and except that ex-officio members and student members all other members shall hold office for a period of three years from the date of their election or nomination, as the case maybe: Provided, that no person nominated or elected in his capacity as a member of a particular body or as holder of a particular appointment shall be a member after he ceases to be a member of that body or holder of that appointment, as the case may be:Provided further that any member elected or nominated under clause (xxiii) shall hold office for a period of one year only from the date of his election or nomination, as the case may be. He shall cease to be member of the Court on his ceasing to be a student of the University.(3) When a person ceases to be a member of the Court, he shall cease to be a member of any of the authorities or committees of the University of which he may happen to be a member by virtue of the membership of the Court(4) With the approval of the Court, the Vice-Chancellor may remove an elected or selected member.25. The Court shall meet at least twice a year on dates to be fixed by the Vice-Chancellor. One of such meetings shall be held in January and shall be called the Annual General Meeting. The Court may also meet at such times as it may, from time to time, determine.26. Subject to the provisions of this Act, the Court shall have the following powers and duties, namely:-(i) to review, from time to time, the broad policies and programmes, of the University and suggest measures for the improvements and development of such policies, programmes, works and other affairs;(ii) to consider the annual report, the annual accounts, the audit report and the statement of the financial estimates, for the ensuing year, to approve the financial estimates, with such comments, if any, to express its views on the annual report and to suggest such measures as it may deem proper on the matters covered by them;(iii) to approve, with or without modifications, the Statutes submitted by the Executive Council:
1010 THE ASSAM GAZETTE, EXTRAORDINARY, APRIL 11, 2017 Executive Council 27.
Provided that before making any modification to the Statutes submitted by the Executive Council, the Executive Council shall be given an opportunity to consider the modifications proposed by the Court and the Court shall consider the opinion expressed by the Executive Council on such modifications.Civ) to consider the annual balance sheet prepared at the end of each financial year but not later than six months from the end of such financial year alongwith the Receipts and Payment Account and Income and Expenditure Account, which all should be in conformity with the existing accounting practices as notified from time to time by various oversight committees and the Government of India. These should be held up for review by the Finance committee before it is placed for scrutiny by the Executive Council and then for approval by the Court Such audit report along with the audited financial statements shall form part of the annual report of the University and shall be placed in public domain for dissemination of information.(1) The Executive Council shall be the Executive body of the University.It shall consist of the following members, namely:- EX-OFFICIO MEMBERS:(i) The Vice-Chancellor;(ii) The Pro Vice-Chancellor;(iii) The Registrar;(iv) Academic Registrar;(v) Two Members of Assam Legislative Assembly;(vi) The Director of Higher Education, Assam;(vii) The Director of Technical Education, Assam; (viii) The Director of Medical Education, Assam;(ix) The Chairman, Board of Secondary Education, Assam;(x) Chairman, Higher Secondary Education Council, Assam;(xi) The Principal of Constituent Colleges, if any;(xii) President and Secretary, Cotton University Teachers’ Association.
OTHER MEMBERS:(xiii) Two Heads of Departments of the University who are professors, to be chosen by the Vice-Chancellor by rotation according to seniority for a period of three years;(xiv) One Dean of Faculty to be chosen by the Vice-Chancellor from the Deans of Faculties of the University for a period of three years, by rotation according to seniority;(xv) Two members to be elected by the Court from amongst its members at its Annual General Meeting other than employees and students of the University;(xvi) Two teachers other than a Dean of Faculty of the University to be elected by the Academic Council from amongst such teachers who are its members;(xvii) Two persons of whom one shall be women to be nominated by the Chancellor, and(xviii) Two persons to be nominated by the State Government; (xix) Two members (one female) from Cotton College Alumni (to be nominated by the Vice Chancellor).
THE ASSAM GAZETTE, EXTRAORDINARY, APRIL 11, 2017 1011
(2) Save as otherwise provided and except the ex-officio members, all other members shall hold office for a period of three years from the date of their election or nomination, as the case may be:Provided that no person nominated or elected in his capacity as member of a particular body or as a holder of a particular appointment shall be member after he ceases to be member of that body or holder of that appointment, as the case may be.(3) When a person ceases to be member of the Executive Council, he shall cease to be member of any of the authorities of the university of which he may happen to be a member by virtue of his membership of the Executive Council.
Powers of Executive Council