(1) Before the end of each year the Appointing Authority shall make an assessment of the likely number of vacancies to be filled by promotion in the next year in each cadre.
(2) The Appointing Authority shall then furnish to the Board the following documents and information with regard to as many officers in order, of seniority as is eligible for promotion:
a) Information about the number of vacancies, b) List of officers in order of seniority, eligible for promotion (separate list for promotion to different cadres shall be furnished) indicating the cadre to which the case of promotion is to be connected;
Page 6 c) Character rolls and personal files of the officer listed, d) details about Reservation in case of promotion to the service under Rule 11, and about carry forward of vacancies as provided under sub-Rule (3) of Rule 11, and e) Any other documents and information as may be considered necessary by the Appointing Authority or required by the Board.
(3) The Appointing Authority shall simultaneously request the board to recommend within one month a list of officers, found suitable for promotion in order of preference, in respect of promotion to each of the cadre in which recruitment is to be made by promotion.
(4) The selection shall be made on the basis of seniority with due regard to merit in case of promotions stated herein before under sub-rule (2) of Rule 12 and in Rule 11.
(5) The Board, after examination of the documents and information furnished by the Appointing Authority shall recommend to the Appointing Authority a list of officers against the number of vacancies, in order of preference, found suitable for promotion.
(6) The Appointing Authority on receipt of the lists recommended by the Board shall:
a) Consider the list prepared by the Board along with character rolls and personal files of the employees and approve the list unless it considers any change necessary. If the Appointing Authority considers it necessary to make any change in the list received from the Board, he shall inform the Board of the changes proposed and after taking into account the comments, if any, of the Board may approve the list finally with such modifications if any, as may, in his opinion, be just and proper.
b) Forward the lists for the post in the cadres of posts as mentioned in Schedule-IV & V together with the information on the documents as referred to in sub-rule (2) of rule 13(a) request to approve the list.
c) The Authority shall consider the list recommended by the Board together with the information as may be required by the Authority.
The Authority shall finally approve the list with such modification as it considers just and proper.
(7) The inclusion of the candidate’s name in a select list shall confer no right to promotion unless the Appointing Authority is satisfied after such enquiry as may considered necessary that a candidate is suitable for promotion.
(8) The list finally approved by the Appointing Authority shall be published within 15 days from the date of final approval.
(9) The selected lists shall remain valid for 12 calendar months from the date of approval by the Authority.
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(10) The promotions shall be in accordance with lists finally approved.
Selection Board:
14. The Board, as referred to in Rules 11, 12 and 13 shall consist of the following:
a) For Class-I & II.
1) Vice Chairman, GMDA 2) C.E.O.
3) 1 member to be nominated by the Authority.
4) 1 member to be nominated by the Govt. not below the rank of Joint Secretary.
5) 1 specialist in the relevant field.
b) For Class-III & IV 1) Chief Executive Officer, 2) Secretary 3) Chief Engineer, 4) Town Planner, 5) Chief Accounts Officer, 6) Deputy Secretary, Guwahati Development Department.
Disqualification: