( I) Subject to the rules as may be made in this behalf, the invitation to bid shall contain-
(a) a brief description of subject matter of procurement;
(b) in case of procurement of, -
(i) goods, its specifications time and place of delivery;
including the nature, quantity, THE ASSAM GAZE'ITE, EXTRAORDINARY, APRIL 11, 2017 1041
(ii) works, the nature, completion time and location of the works;
(iii) services, the nature of the services, the time and location for providing service.
(c) any notice of limitation to participation of bidders in terms of section 6;
(d) the manner, date and time for submission ofbids;
(e) any other information which is considered by the procuring entity relevant for the purpose.
(2) The detailed bidding document shall contain the particulars included in the invitation to bid, the criteria for evaluation of bids, the terms of the procurement contract, and such further information as may be prescribed, which may be necessary for the bidders to submit their bids.
(3) The State Government may prescribe standard conditions to be included in bidding documents including its form.
(4) The State Government may prescribe model bidding documents for different classes of procurements.
ll. Time frame for submission of bids.- ( 1) While fixing the last date by which bids are to be submitted by the bidders.
the procuring entity shall take into account- ( a) the need of the bidders for having a reasonable time to prepare and submit their bids; and
(b) the time frame envisaged for procurement.
(2) Subject to the provisions of section 23, the maximum time as may be allowed for submission of bids shall be the same for all bidders.
ll. ~bid clarlfiaations.-
(1) Any bidder may, in writing, seek clarifications from the procuring entity in respect of the bidding documents.
(2) The period within which the bidders may seek clarifications under sub section (1) and the period within which the procuring entity shall respond to such requests for clarifications shall be specified in the bidding docwnents.
(3) All requests for clarifications and responses thereto shall be intimated to all bidders and where applicable, shall be published on the State Public Procurement Portal.
( 4) A procwing entity may hold a pre-bid conference to clarify doubts of potential bidders in respect of a particular procurement and the records of such conference shall be intimated to all bidders and where applicable, shall be published on the State Public Procurement Portal.
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