Section 11: Documentary Records of procurement proceedings and Communication

(1) Subject to the provisions of section 10 of the Act, all procuring entities shall, inaddition to the records specified in clause (a) to (h) of sub-section (1) of the saidsection, maintain and preserve in safe custody, the following records for a period as laid down in the Assam Record Rules and the Assam Public RecordsAct, 2002 and the rules made thereunder :-

(a) the names and addresses of all bidders with bid prices and conditions of bid 13 if bid, is conditional;

(b) the name and address of the successful bidder and price at which procurement is made;

(c) in case of rate contract method, the names and addresses of the bidders with whom the rate contracts are concluded;

(d) a summary of modification, if any, made in the bidding documents;

(e) details of qualifications required, the bidders having such qualifications, with details thereof, and details of bidders disqualified with reasons thereof;

(f) comparative statements and a summary of the evaluation and comparison of bids, including the application of any margin of preference, reasons for rejection or non-consideration of a bid, if any, and recommendations of the bid evaluation committee;

(g) copy of all supply and work orders and the written procurement contract executed including rate contracts;

(h) the terms and conditions of empanelment and a copy of the agreement in the case of empanelment;

(i) if the procurement process is cancelled, the reasons for the cancellation.