(1) The description of the subject matter of procurement shall be set out in the prequalification documents, bidder registration documents or the bidding documents as prescribed in section 12 of the Act and the procurement entities shall ensure that such description of the subject matter is well defined, clear, specific, free from ambiguity and is in conformity with any guidelines issued by the State Government.
(2) In the description of the subject matter of the procurement as prescribed in sub-rule (1), the procuring entity shall specify the technical, qualitative and performance characteristics of the subject matter and include all specifications, standards, plans, drawings, designs, trials, sample testing and test methods, packaging, marking, labelling, conformity certification or symbols and terminology, etc. as necessary and applicable.
(3) Except in cases of procurement from a selected single source or single manufacture or single service provider, reference to brand names, catalogue numbers or other details that limit any material or items to specific manufacturer(s) shall be avoided and not be made. Where absolutely unavoidable, such item descriptions shall always be followed by the words “or substantially equivalent.