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(1) Subject to the provisions contained in section 22 of the Act, the responses of the procuring entities to bidders seeking clarifications on the bidding documents in terms of section 22 of the Act shall be communicated to the bidders in writing and, at the same time, such requests for clarification shall be uploaded along with the response thereto in the State Public Procurement Portal. Communication to the bidders should be done in writing or by e-mail.
(2) In cases of turnkey contracts or facilities of a special nature or procurement of sophisticated and costly equipment; large works and complex consultancy assignments, a suitable provision shall be kept in the bidding documents for one or more rounds of pre-bid conference for clarifying issues or doubts, if any, about the specifications, technical or commercial details of the work, consultancy, plant, equipment and machinery projected in the bidding document, etc.
(3) The date, time and place of the pre-bid conference shall be indicated in the bidding document. Bidders shall be asked to submit written queries in advance of the conference. After the conference, the techno-commercial requirements may be revised if considered, necessary by way of issue of a formal corrigendum and shared with all the bidders who purchase or have purchased the bid documents. Such corrigendum shall be published on the State Public Procurement Portal along with the records or minutes of the pre-bid conference.