(1) The procurement plan shall, in addition to the provisions contained in sub-clause
(vi) of clause (b) of sub-section (4) of section 5 of the Act, also set forth and clearly indicate the following:-
(a) Nature of Procurement – Goods, Works or Services;
(b) Purpose and objective of the Procurement;
(c) Its essentiality for public purposes;
(d) Major Specifications– Quantity, Type, Quality, configuration, scope, etc.;
(e) Estimated value;
(f) Details of source of Funds;
(g) Procurement method, with specific reasons, if other than Open Competitive Bidding;
(h) The specific limitation on participation of bidder, if Limited Bidding is proposed;
(i) The time-frame for Bid Process; and
(j) In case of works (including software development), the time-frame for completion to assess requirement of fund in subsequent financial years or, in case of goods or services, the time-frame for delivery.
(2) The concerned procuring entity shall update its procurement plan as per the approved budget allocations and submit it to the concerned Administrative Department 5 immediately on receipt of Budget Communication from Finance Department as per the clause (a) of sub-section (4) of section 5 of the Act. The plan, after approval of the Administrative Department, shall be uploaded in the State Public Procurement Portal and the Departmental website by the procuring entity within seven days from the date of such approval. The Finance Department may, however, relax this condition, if deemed necessary, in case of lack of capacity at the level of procuring entities:
Provided that the Finance Department may issue guidelines regarding the institutional mechanism for preparation and approval of procurement plans at various levels from time to time.
(3) The Budget Communication of Finance Department shall be deemed to have been received on the day on which it is uploaded in the website of Finance Department, if not received earlier otherwise.
(4) Any further update of the procurement plan, made with the approval of the Administrative Department pursuant to sub-clause (c) of sub-section (4) of section 5 of the Act, shall also be uploaded in the State Public Procurement Portal and the Departmental portal within seven days from the date of such approval by the Administrative Department.
(5) Notwithstanding anything contained in these rules, approvals of procurement plans by the other competent authorities like Governing Bodies, Boards, etc. shall be obtained as due under existing rules, Articles, Bye laws, due procedure, etc. in cases of procurement entities under clauses (b) to (f) of sub-section (2) of section 3 of the Act.