(1) The Board shall meet at least once in three months at head office of the Trust at New Delhi at such time and date as may be fixed by the Chairperson of the Board.
(2) In the event of the Trust having established offices at other places in India,the Board may meet at any of its offices in India at the time and date of the meeting as fixed by the Chairperson of the Board.
(3) The notice of the annual general meeting, along with a statement of accounts and records of the activities of the Trust during the preceding year, shall be sent to every registered organizations or associations so as to reach them at least thirty days before the scheduled date of the meeting .
Explanation:-
1. For the purposes of this sub-regulation, a period of one week shall be adequate for the postal or other means of communication
2. For the purpose of this sub-regulation, organizations which are registered with the Trust but are in arrears of payment or repayment of any amount or amounts which shall be separately determined, shall be ignored.
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(a) Inadvertent omission to send or non-receipt of the notice of the meeting by any registered organization, shall not invalidate the holding of the annual general meeting or the proceedings thereat unless, it is established that more than 5% of the eligible registered organizations have not received the notice.
(b) 20% of the total number of eligible registered organizations or 25% of it, present in the Annual General Meeting , which ever is higher shall constitute the quorum and if, the quorum is not complete at the appointed time, the annual general meeting shall i>e adjourned for 30 minutes and re-convened at the end of the inter ;:" and the condition of quorum shall not be applicable for such re-coii vened meeting.
(4) Every eligible registered organizations may nominate their representative wi hi his absence an alternative representative to attend the annual general meeting and participate in any voting which may take place.