a. The annual General Meeting of the Board shall be held at such time, date and place as may be determined by the Chairman.
b. The Chairman may convene any ordinary general meeting of the Board whenever he thinks necessary. However, the Board shall hold at least four ordinary general meetings every year.
c. Ten members of the Board may, by a letter addressed to the Member Secretary, requisiton a special meeting of the Board. On receipt of such requisition the Member Secretary shall convene a meeting.
15. Except as otherwise provided in these Rules all meetings of the Board shall be called by notice under the signature on behalf of the Chairman.
16. Every notice calling a meeting of the Board shall state the date, time and place, at which such meeting will be held and shall be served upon every member of the Board not less than fifteen clear days before the day appointed for annual, or ordinary general meeting and seven days for a special meeting.
The Chairman may, however, for reasons to be recorded convene a meeting on such shorter notice as he may think fit.
17. Every meeting of the Board shall be presided over by the Chairman, if the Chairman is not present at a meeting of the Board, the members present may elect Chairman for the meeting.
18. Eight members shall form the quorum at any meeting of the Board provided that, if a meeting of the Board is adjourned for lack of quorum and they meet again to transact the same business after due notice as provided for in Rule 16, no quorum shall be necessary.
19. All disputed question at the meeting of the Board shall be determined by vote. In case of an equality of votes, the Chairman shall have casting vote.
20. The Member Secretary shall keep a record of the proceedings of the meeting of the Board and a copy there of shall be sent to the State Government, the Central Seed Certification Board, the Agriculture University and the Haryana Seed Development Corporation.
21. Powers of the Board i) With the approval of the Central Seed Certification Board, the Board, shall have the power to frame regulations, not inconsistent with these Rules and to alter, amend, and repeal these from time to time for the administration and management of the affairs of the Agency and for carrying out its objectives in the preparation and sanction of budget estimates, the sanctioning of expenditure making and execution of contracts, the investment of the funds of the Agency and accounts and audit.
ii) Procedure for appointment of the officers & other staff of the Agency.
iii) The terms and tenure of appointment, emoluments, allowances, rules and discipline and other conditions of service of the officers and other staff of the Agency.
iv) Powers, functions and conduct of business of such committees as may be constituted from time to time.
22. Bye-laws :
The Board may form bye-laws which are not inconsistent with the Memorandum of Association, Rules and regulations for carrying out the purposes of Agency and for its day to day administration.