(a) The quorum necessary for the transaction of business at the meeting of the Wards Committee shall be 1/3rd of the total members.
(b) No business shall be transacted unless the quorum of members is complete. If quorum is not complete even at the adjourned meeting, the business on the agenda may be taken up provided that the Chairperson or a panel of Vice- Chairperson is present.
18. Minutes of the meetings of the Wards Committee shall be drawn up and entered in a book to be kept for that purpose and thereafter signed by the Chairperson and the said minutes shall be sent to the Municipal Secretary by the Secretary of the Committee. The Municipal Secretary thereafter shall send a copy of the minutes to the Mayor and Commissioner, Municipal Corporation, Chandigarh, for information and necessary action.
19. Resolutions of the Wards Committee may be modified or cancelled or kept in abeyance by the Corporation.
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20. The Secretary of the Wards Committee shall have the custody of the proceedings of meeting and other records of the Wards Committee. He shall be responsible for the proper upkeep of the said record. The Secretary of the Wards Committee shall be responsible to produce the same as and when required/summoned by the Chairperson/Commissioner of the Corporation.
21. The Secretary of the Wards Committee shall be given an advance of Rs.500/- or more to be decided by Commissioner on the basis of the number of members, for making arrangements for serving of water, tea, snacks etc. to the members attending the meeting as also for meeting the expenditure for purchase of stationery etc. The Secretary shall send the bills of the expenditure to the Additional Commissioner, Municipal Corporation, Chandigarh, for payment and recumbent of Rs.500/-.
PART-IV FUNCTIONS OF THE WARDS COMMITTEE