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1. Short Title.-These rules may be called the Madhya Pradesh Lok Seva (Anusuchit Jatiyon, Anusuchit Jan Jatiyon Aur Anya Pichhade Vargon Ke Liye Arakshan) Rules, 1998.
2. Definitions.- In these rules unless the context otherwise requires:-
(a) "Act" means the Madhya Pradesh Lok Seva (Anusuchit Jatiyon, Anusuchit Jan Jatiyon Aur Anya Pichhade Vargon Ke Liye Arakshan) Adhiniyam, t99l (No. 21 of 1994);
(b) "Schedule" means the Schedule appended to these rules;
(c) "Section" means a Section of the Act.
CHAPTER-II Maintenance of Roster submission of half yearly report and appointment of Liason Officer-
3. Mainten~ce of Roster . .:_ There shall be maintained a Roster as required by clause (iii) of sub-section. (2) of Section 4 of the Act in the manner specified below:- (1/ 'separate 100 point roster for each categories of i;ost at the s~ge of direct recruitment shall be maintained for State, Division and District level. These rosters shall be maintained by each appointing ,authority according _to Schedule I, II and ID as may be relevant for each level of appointment.
(2) Separate roster shall also be maintained in the fomi,as specified in Sechedule I, II and Ill. as the case may be, for those temporary posts likely to be' continued for more than two months. Each appointing authority shall keep a register in his office in which categorywise details of the appointments made for each year shall be shown.
(3) The name of the person appointed shall be entered in the column against the point specified for that class and unfilled point of roster shall be kept vac,mt and such vacancy shall be filled by appointing a person of that category only.
4. Intimadon of vacancies and publication of advertisement.-For selection of appointment to the vacancies arising}n public services and posts, a demand letter shall be sent to the Public Service Commission according to relevant recruitment,111les and for other post to the Employment Exchange and an advertisement shall also be published. ·
5. Certification in the order. of appointment/promotion.-Appointing Authority shall certify below every order of appointment to the effect that the provisions ofMadhya Pradesh Lok Seva (Anusuchit Jatiyon, Anusuchit Jan Jatiyon Aur Anya Pichhade Vargon Ke Liye Arakshan) Adhiniyam, 1994 and the rules made there under have been complied with.
6. Sub~ion of half yearly reports.-For the pUfJX?Se of sub-section ( 1) of Section 15, the half yearly report on the appointments made by every appointing authority shall be furnished in the following mallller and in the forms indicated hereunder:- . .
( a) A half yearly report of the appointments made by ,every appointing authority shall be submitted for the period from January to June in the month of Augcst and from July to December in the month of February to ·} ;,. '\ ) 184 the concerning Head of the Department in ·'the fonn of statement in Schedule IV~A. Such half yearly report of appointments shall also be sent to the Divisional Commissioner in respect ofDivisional level recruitment and to the Collector in respect 'of district level recruitment by every appointing authority.
(b) A half yearly report of the Promotion made by every authority shall be submitted for the period from January to June in the month of August and from July to December in the month of February to the concerning . He~ of the Department in the form of ·':'rta'tement in Schedule IV-B. Such half yearly report of · Promotion shall also be sent to the Divisional Commissioner in respect of Divisional Level Promotion and to the Collector in respect of District level Promotion by every authority.
(c) The Secretary of the department in Government shall send to the State Government in the General Administration Department in the month of M_arch and September of every year consolidated statement in Schedules IV- 'A' and IV - 'B' in respect of all offices under his control Similarly Oajsional Commissioners and Collectors shaU also send to the State Government in the ·General Administration Department in the month of February and August of every year a consolidated statement in Schedules IV A and IV B in respect of all recruitment s,nd promotion made at the divisional level and district level respectively. ·
7. EstabUshment of Cell at Divisional and Diflrlct leveL-For monitoring reservation and recruitment and promotion in the categories of Class-m and Class-IV posts for each district and for each division, the Collector of the district shall h«?, responsible for obtaining and maintaining the information fonn all the District Level appointing authorities and the Divisional Commissioner shall be responsible for obtaining and maintaining the information from All Divisional level appointing- authorities. A cell shall be established for this purpose in the Office of Divisional Commissioner and.Collector to ensure compliance of the provfsions of the Act and Rules.
8. Appointment ofLiasion Officer.-(1) In every Department under the State Government the Deputy Secretary in charge of establishment and in other establishments -and officer not below the rank of Class--1 officer who supervises or deals with the establishment matters and appointments shall act as the Liasion Officer for the purposes of implementation of the provisions of the Act in all establishments and service under his administerative control.
(2) Every Head of the department of Head of office shall intimate the name and designation of the Liason Officer in respect of his establishment to the concerned Secretary of the department in Government:
Provided that in case of any change the Head of Departr.1ent or Head of Office shall intimate to the c911cerned Secretary to the department the name and designation of the Liasion Officer within a month of such change . It such change is made in departn'lental level the Secretary of the Department shall intimate to the Secretary to Government in the General Admin:istnitioii Departtnent · ' '
9. Fwicdons of Liasion Offlcer.-The Liasion Officer shall be responsible for ensuring:-
(i) due compliance by the sub-ordinate appointing authority, if any, of the provisions. of the Act and these rules;
(ii) submission of the half yearly report as required linder the Act by each appointing authority;
(iii) security and consolidation of the half yearly statements in respect of all officers and services in and under the establishment and timely submission of the consoli~ report to the concerning authority; 'f - /: •• :,7· _ttz;.
(iv) reguler inspection of the roster and registers maintained in his own office as well as in the o~ under · ' ·· tJ)e,,control of the establishment; f,',
(v) ~nt~nance of proper liasfon within the State Government in the General Administration DeJ,artq,cnt in-all . , . matters concerning the implementation oftbe·Act-and Rules; ';i'.:.~~fa.;, .. ·;, ·: ,;~ .·,',·, ' .! • • ---- - .. ____ --------- 185
(vi) maintenance of a register of all appointments made in Department/Offices under the department and produce to the General Administration Department, if asked for;
(vii) intimation to Departmental Secretary and Secretary, General Administration Department, if any irregularity in appointment and promotion is notice;
( viii) compliance of any other directions given by· the Government. · CHAPTER_:..m · INSPECTION OF RECORDS AND DOCUMENTS ' 10. Offleen authorisld to aamine records and· documents.-For the purpose of st&-section (2) of Section-15, the following off1eers .shall be the officers authorised by the State Government to examine records or. d_ocuments maintained by the appointing authorities for implementation of the provisions of the Act, in offices located in.areas mentioned against each namely:- _.,. · · 1 Designation of Officer
1. Principal &'crefury :or Secretary, General Administration. Department. · 2. Principal Sercetary or Secretary, · Tribal Welfare Depanment.
3. · Princii-) Sercetary or Secretary, Scheduled Castes Welfare Department.
4. Principal Sercetai-y or Secretary, Backward Cl~s Wen. Department. S. Commissioner, Tribal IleYelopment.
6. Dire~. Scheduled Castes Welfare.
7 .. DiJ:ector, . Backward Classes Welfare.
8. Divisional Commissioners
9. All Collectors IO. Any other officer not below the rank of Deputy Secretary who may be specially appointed by the Gove~ of this purpose. ,. Area Throughout the State -do- -do- -do- -do- -do- In respective Divisioa of posting. In respective Dislrict of posting. · I ..... 1 I•, \ 186 -~-~ (f.ftm 3 ~) ~~~-~ . ~-*· ~ ap;r~~ 15% 18% 14% ~cfiT ~ .. ~~ .p:fJ <ff ~ '51T.i ~~ ~ ~fitiil: -.il111'~-~./ ~- ·~ . ~ ~ cfiT ';JJil ~/aR~ ~ t~ ~-eqfiffl15T"l!llf ~oR~ ~ ~~ft,ftr lfflcfil~t. ~ ~~firt'-1 lfif~~t.
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SCHEDULE-IV-A [See rule 6(a) a,ul (c)} Half yearly report for the period from 1st January 19 ... : Jo 30th June 19 ... 11st July to 31st Dec. 19 .. . Name of the Administrative Department/Public Undertaking ..................................... . Name of Division/ District ..................... . DIRECT RECRUITMENT Class of Number Total Scheduled Caste:. Scheduled Tribes post of vacancies No. of No. of reserved vacancies No. of reserved vacancies Notified vacancies Notified Actually Caarried notified Actually filled up (out of filled up forward (out of filled up Col. 2) (out of to next Col. 2) (out of t (l} . (2) (3) t,'' Col. 3) . · year Col. 3)
(4) (5) (6) (7) (8) Class-I· Class-II Class-:-,-m Cl~S:-IV Other Backward Classes Remarks No. of rese{Ved vacancies (reasons for shortfall Class of Notified post (out of Col. 2) Class-I Class-TI Class-ill Class-N
(10) · Actually filled up (out of Col. 3)
(11) caarried forward to next · year
(12) • if any).
(13) - caarried forward to next year
(9) 194
SCHEDULE-IV-B [See rule 6(B) •and (C)] l. N8Jtle of Deptt.. . . .- . . . . . . . . . . . . . . . . . . . Half yearly rep.Ort of the period from. . . . . . .
2. Name of Office and Address ............. . l. 1st January 199. : ..... to 30th June 199 •..
3. Naine of appointing authority ........ . and designation Class of Post
(l) Class-I Class-II Class-Ill Class-IV Total No. of vacancies arise in the year plus previous years backlog
(2) ToUtl No of vacancies titled up
(3) Class of post No. of vacancies carry forward Scheduled Castes Class-:-! Class-II Class-III Class-IV
(8) Scheduled Tribes
(9)
2. 1st July, 199 ....... to 31st Dec. 199 .. . PROMOTIQN Scheduled Caste Scheduled 1libes No. of v~ancies reserved out of Col. (2)
(4) Reasons for shortfall if any (IO) No. of No.of· vacancies vacancies fil1ed up .reserved out of out of Col. (4) Col. (2)
(5) (6) Signature and Designation of appointing authority Tel. No. Place ..... No. of vacancies filled up out of. Col. (6)
(7) By order and in the name of the Governor of Madhya Pradesh, P. C. MEENA, Addi. Secy. / ?t I • • •