(a) Preparation.of proposals with regard to';district level plans;
. (b)To consider the proposals for utilisation of drawals made from Zila Panchayat Fund under the concerned activity and. submission thereof to General Administration Committee;
(c) To consider proposals for.-expenditure_ from and -out of Zila Panchayat Fund il).cluding programme fund devolving from State or Central Fund and submission thereof to the General Administration Committee;
(PR)382 ZILA PANCHAYAT (BUSINESS) RULES, 1998 R.1S 1 I • ! I I I !
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18. Procedure for Secretaries of Standing Committees.
(1) Subject to the Rules of Business, and the practice of the. Zila Panchayat, the Secretary may dispose of cases of routirie nature and those in which either no question of policy is involved or the question of policy has been settled. '
(2) Secretary of the Standing Committee shall submit a monthly report .of compliance of cases which. have been disposed of-by-the- Standing----'- Committee concerned.
(3) Secretary of the Standing Committee will draw attention in such cases or category of cases in which consent or recommendations of General Administration Committee or General Body is necessary .
.Explanatio:p.:- For the purpose of this instruction, the power to dispose of the case includes the power to:- '
(i) here the parties;
(ti) make such inquiry' and take such other action as may be necessary or incidental to reach a.final decision in the.cases;- and -
(iii) pass final orders and to take such further action as may be necessary in exercise of the powers conferred on the Zila Panchayat by the Act. '
19. Procedure of Standing Committee:
(1)When a Standing Committee has received a case it may-
(a) pass resolution thereon, or
(b) if it is a matter involving more than one department it shall seek concurrence of the concerned committees; or
(c) if the matter involves any financial implementation, the proposal shall be first scrutinised by the officer incharge of the finance department. '
(2) A Standing Committee may call fqr:..the _pI:~c:::is_QL ap.y II1att~r:
pertaining to any other Standing Committee if required for the disposal of - that case. The Secretary of the concerned committee may also be called for c1artfication of the issue if the need so arises.
PART-VI
(d) Preparation budgetory proposals, supplementary demands and , submission thereof to General Administration Committee;
. (e)Consideration of reapproprtation proposals under minor heads and submission thereof to General Administration Committee with its recommendation or view;
(f) To consider the proposals of transfer of the employees under the judsdiction of the concerned committee and submission thereof to General Administration Committee;
(g)Reports relating to progress of schemes, projects and works of such departments which are under the concerned committees;
(h) To Accord administration sanctions up to such limits as lnay be determined by the State Government;
(i) Cases for reconsideration sent by the prescrtbed authortty; and OJ Any case or classes of cases delegated by the Zila Panchayat or by the State Government.
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(3) (a) In case of disagreement between the Standing Committees regarding the disposal of any case, the matter shall be referred to the General Body for decision through General Administration Committee. I- .(b)The request under sub-rule (1) may be made by passing a special . resolution for the Standing Committee to that effect.
.(4)If a question arises as to which Standing Committee a case belongs, the Secretary concerned shall refer the matter tothe General Body through the Chief Executive Officer and the decision of the General Body thereon shall be final.
(5) When the subject of the case COnCelTISmore than one Standing Committee, no resolution shall be adopted until it has been considered by all the Standing Committees concerned. The culmination of personal consultation between Chairpersons and Secretaries concerned of the Standing Committees concerned recorded on the file in the form of a note, agreed between these officers, shall be deemed to satisfY the requirements of these rules. .
(6)The Chief Executive Officer may, on his own motion or on orders of the President or any other Standing Committee, send requisition for papers relating to any case in any Standing Committee and any such request by him shall be complied with by the Secretary of the Standing Committee concerned.
(7) The meetings of the Committee shall ordinarilly be held in. Zila...
Panchayat Office on such dates and at such times as may be fixed by the .Chairman by. geqeral. orspecial.or.der. The.Secretar-y ..to-the. Committee--=--c-~-.__.. _ shall keep all the members_of the Committee inforrn.ed of such time and date.
(8) It shall be the duty of the Secretary of the Committee to-
(i) keep the Chairman informed of the business pending and to be transacted by the committee.
(il) obtained orders regarding the agenda, and where necessary the place and time of the meeting of the committee.
(iii) communicate to all members of the committee, in prescribed ...time the _agenda,_..place. -and-_oLthe_time._oLmeeting_ of-the _ cammittee; and
(iv) be present at the meeting of the committee unless he is prevented due to unavoidable circumstances. In. such circumstances he shall immediately inform the Chairman/ Chief Executive Officer regarding his absence and Chief Executive Officer will make necessary arrangements; if required.
(9) '\Then the agenda for the next meeting has been approved by the Chaimlan in accordance with Business Rules; the Secretary to the com- . mittee shall have issued the agenda to the me~bers of the committee.
(10) Ordinarily, the Secretary to the coIlllIlittee shall present to the .Chairman a list of cases, the precis of which have been circulated in accordance with the procedure indicated in paragraph below 'three days pri()r to th~ meeting.
(11)When it has been de~ided that a case has to be brought before the Committee, the Secretaiy of the Standing. Committee concerned shall cause to be prepared a precis of the case. On the Chairman's permission being obtained, copies of the precis shall be circulated by the Secretary of. .
:PR)384 ZILA PANCHAYAT (BUSINESS) RULES, .1.998 , ' the Standing Committee concerned to all the members of the Committee and the Chief Executive Officer in a closed cover.
(12) The heading of precis shall be so drafted so as to give a' correct idea of the contents of the case. In all cases. the precis shall state the facts of the cases, the points for decision, and if it is a case having financial implementations, the comments of the officer in charge of the financial matters of Zila Panchayat. In particular, if the opinion of other Standing Committee is obtained the position taken up by t;uc.h Committee and the views of different Committees, be given in the very \Nords used by that . committee in its nothing so that there may be no risk of the in correct interpretation or emphasis has not been given on a particular point. In short, the precis shall contain an impartial summing up of a case and the last paragraph thereof shall always contain the points in issue on which the orders of committee are sought. ,
(13) If a case. which is proposed to be brought before any Committee.
relates to more than one Standing Committee, the Chairpersons of the Standing Committees shall attempt to come to an agreement thereon. If an agreement is reached, the precis may contain the joint recommendations of such Standing Committees. Ifno agreement is reached, the precis shall state the recommendations of each of the Standing Committees concemed and the points of difference.
(14) No case except of extreme urgency, shall be included in the agenda or discussed at a meeting unless all the papers relating to the case as prescribed in the foregoing paragraphs have been supplied to all members prior.to the meeting, if;.however the Chairpers0n considers a case of such -_.
extreme urgency in public interest so as to require immediate discussion in the Committee he may, permit the inclusion of the case in the a.genda items and discussion thereon.
(15) \Vhen any matter referred by a Standing Committee to the General Administration Committee is taken up for discussion, the President may request the Standing Committee concerned to explain the points on which tge discussion is required.
(16) Vv'hen a decision upon the points under discussion has been arrived at the proposed resolution shall be take down in wri~irJga!ld !~~~----__l .
out and such resolution shall; after -its"terms--have b-eenfinally approved. I be authenticated by the Chairperson and the Secretary and shall be placed !
with the notes of the case. A copy of resolution shall also. be sent to the i Prescribed Authority and the President through the Chief Executive Officer.
(17) The resolution which is recorded shall be brought on permanent record;
(18) It shall be the duty of the ~ecretaiy'concerned to take necessary action for the implementation of the resolution passed' by the Standing Committee and shall submit the compliance report or up-to-date position of the case in the following meeting of the Committee. _. 1(,