Save as otherwise provided in the Regulation or these rules, the Panchayat Secretary shall perform the following functions and duties, namely:-
(i) attend each meeting of Gram Sabha, committees of Gram Sabha, the Gram Panchayat and committees of the Gram Panchayat;
(ii) write down the proceedings of all meetings of Gram Sabha, committees of Gram Sabha, Gram Panchayat and committees of the Gram Panchayat in the proceeding Register maintained under rules 20 and 47;
(iii) place in the meeting of Gram Panchayat, for information and further directions, all papers, documents, records and instructions from the District Collector and other authorities, including sanctions, schemes and circulars;
(iv) take action and make correspondence on all papers received in the Gram Panchavat;
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(v) finalise the agenda of every meeting of Gram Sabha, committees of Gram Sabha, the Gram Panchayat and committees of the Gram Panchayat in consultation with the Sarpanch;
(vi) report within seven days to the Block Development Officer any vacancy in tho office of the Sarpanch or Upa-Sarpanch or a member, as the case may be, caused due to death, resignation, absence or otherwise;
(vii) report in writing immediately to the Block Development Officer any ultra vires action, misconduct, misuse or abuse of powers and any contradiction of the provisions of the Regulation and these rules by the Sarpanch or Upa Sarpanch or any member of the Gram Panchayat, as the case may be;
(viii) report in writing immediately to the Block Development Officer, if any member of the Gram Panchayat attracts disqualification under section 14;
(ix) maintain cash book, registers and record specified under these rules and directed by the Block Development Officer;
(x) keep in safe custody funds, assets, registers, cash book and record of the Gram Panchayat;
(xi) comply with instructions issued by the Block Development Officer and district authorities;
(xii) maintain cordial relations with the elected representatives and assist them to arrive at a decision;
(xiii) ensure utilisation of grants only for the purpose for which it is sanctioned;
(xiv) send or cause to be sent to the Upa-Sarpanch and all members of Gram Panchayat the notice of meeting and the business to be transacted at such meeting;
(xv) send copies of proceedings of each meeting of Gram Sabha, committees of Gram Sabha, Gram Panchayat and committees of - 25 - EXTRAORDINARY No. : 64 DATED : 23RD OCTOBER, 2015.
Gram Panchayat duly attested by the Sarpanch or Upa-Sarpanch or Chairperson, as the case may be.