(1) An officer on leave may be recalled to duty by the leave sanctioning authority whenever the Bank deems fit to do so. But, if the officer is at that time out of station, he shall be eligible for the actual expenses incurred by him and the members of his family for coming back to the station and if the officer and the members of his family go back to the same station from which he was called, for the return journey fare also.
In such an event, the journey period (both inward and outward) shall be taken as period spent on duty. If he is availing of Leave Travel Concession during that period it will be allowed to be carried over.
However, the Bank will as far as possible offer him leave, so as to enable him to avail of Leave Travel Concession during the same span of LTC block. In addition to travelling expenses in such cases, the officer concerned will be eligible to halting allowances as may be applicable to him for the inward journey to his place of posting. The family members should generally accompany the officer when he is recalled to duty otherwise travelling expenses for the members of his family will not be reimbursed. Advance against LTC, if any, shall be adjusted by the officer immediately on his reporting for duty.
FURNISHING THE LEAVE ADDRESS TO THE BANK :
32. An officer, who has been sanctioned leave (of any kind), shall furnish to the Bank, the address at which he can normally be contacted on leave.
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CHAPTER VI REIMBURSEMENT OF EXPENSES ON TRAVEL MODE OF TRAVEL AND EXPENSES ON TRAVEL:
33. The following provisions shall apply whenever an officer is required to travel on duty: -
(1) (i) Junior Management Grade :
First Class or AC second sleeper by rail or by air (economy class) if permitted by the Competent Authority having regard to exigencies of business or public interest.
(ii) Middle Management Grade:
First Class or AC second sleeper by rail or by air (economy class) if distance is beyond 500 kms. or if permitted by the Competent Authority having regard to exigencies of business or public interest.
*(iii) (a) Senior Management and Top Executive Grades :
AC first class by rail or by air (Economy class).
(b) Special Executive Grade:
AC first class by rail or by air (Executive Class within the country and Club/Business/ Executive Class for journey abroad).
* Effective from 31.05.2001
(iv) An officer in Senior Management, Top Executive, Special Grades may travel by car between places not connected by air or rail, provided that the distance does not exceed 500 kms. However, when a major part of the distance between the two places can be covered by air or rail, only the rest of the distance should normally be covered by car.
(v) Any other officer may be authorised by the Competent Authority, having regard to the exigencies of business, to travel by his own vehicle or by taxi or by the Bank’s vehicle.
(2) (i) For air or rail travel, a single fare for the officer will be reimbursed.
(ii) For travel by his own vehicle, such rate on a kilometer basis as may be decided by the Board from time to time, having regard to the type of vehicle used, the cost to be incurred and the terrain covered, will be reimbursed.
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(iii) Where hiring of a taxi is permitted by the Competent Authority, the actual taxi charges will be reimbursed.
(iv) For travel by public motor or water transport, the actual fare incurred will be reimbursed.
(3) Actual expenses incurred for transport, and porterage will be reimbursed.
(4) An officer in the Grades/Scales set out in column 1 of the Table below shall be entitled to Halting Allowance at the corresponding rates set out in Column 2 thereof :
Grades/Scales of Officers Daily Allowance (Rupees) 1 2 Major ‘A’ Class cities Area I Other Places Officers in Scale IV and above
340.00*
275.00**
270.00*
220.00**
240.00*
190.00** Officers in Scale I, II and III
270.00*
220.00**
240.00*
190.00**
200.00*
165.00** * Effective from 26.03.2004 ** Effective From 15.12.2001
Provided that
(a) Where the total period of absence is less than 8 hours, but more than 4 hours, Halting Allowance at half the above rates shall be payable.
(b) Officers in various Scales may be reimbursed the actual hotel expenses, restricting to single room accommodation charges in India Tourism Development Corporation Ltd.(ITDC) Hotels, subject to the limits as given below :
28 Scales of Officers Eligibility to stay Boarding Charges Major ‘A’ class cities (Rupees) Area I (Rupees) Other Places (Rupees) 1 2 3 4 5 Scale VI, VII and VIII 4* Hotel 250.00 200.00 175.00 Scale IV and V 3* Hotel 250.00 200.00 175.00 Scale II and III 2* Hotel (Non-A.C.)
200.00 175.00 150.00 Scale I 1* Hotel (Non-A.C.)
200.00 175.00 150.00 * Effective from 1.11.1995
(c) Where lodging is provided at bank’s cost/arranged through the bank free of cost, ¾th of the Halting Allowance will be admissible.
(d) Where boarding is provided at bank’s cost/arranged through the bank free of cost, ½ of the Halting Allowance will be admissible.
(e) Where lodging and boarding are provided at bank’s cost/arranged through the bank free of cost, ¼th of the Halting Allowance will be admissible. Where however an officer claims boarding expenses on a declaration basis without production of bills for actual expenses incurred, then he shall not be eligible for 1/4th of the Halting Allowance.
(f) On and from 1.1.1987 a supplementary Diem Allowance of Rs.
10/- per day of halt outside headquarters on inspection duty shall be paid to all inspecting officers.
EXPLANATION:
For the purpose of computing Halting Allowance “per diem” shall mean each period of 24 hours or any subsequent part thereof, reckoned from the reporting time for departure in the case of air travel, and the scheduled time of departure in other cases, to the actual time of arrival.
Where the total period of absence is less than 24 hours, “per diem” shall mean a period of not less than 8 hours.
29 TRANSFER TRAVELLING ALLOWANCE ETC.:
34.(1) (i) An officer on transfer and the members of his family will be eligible to travel to the place of posting by the same mode of travel and class of accommodation, of the of ficer as in the case of travel on tour.
(ii) When the members of the family travel by road, the entitlement will be the actual or the 1st class rail fare for the distance covered, whichever is less.
EXPLANATION:
“Family” for the purpose of this Regulation will be limited to the spouse as also children, parents, brothers and sisters residing with and wholly dependent on the officer employee.
34(2) (i) An officer on transfer will be reimbursed his expenses for transporting his baggage by goods train upto the following limits:
Pay Range * Where he has family Where he has no family Rs. 7100/- p.m. to Rs. 9820/- p.m.
3000 kgs. 1000 kgs.
Rs. 9821/-p.m. and above Full wagon 2000 kgs.
* Effective from 01.04.1998
(ii) If an officer eligible for full wagon avails of the facility of “Container Service” by railways, he will be reimbursed actual charges for one container if he is in Junior or Middle Management Grade and for two containers if he is in Senior or Top Management Grade. If the baggage is transported by road between places connected by rail, the reimbursement will be limited to the actual freight charges against submission of bills subject to the cost not exceeding the cost of transport of the maximum permissible quantity by goods train. If there is no railway station or railway out -agency at the old or new place of posting, the officer will be paid the actual cost of transporting the baggage by road up to the nearest railway station or railway out-agency. If both the places do not have railway station/out-agency, the officer will be paid actual cost of transporting the baggage by road up to the stipulated weights by an approved transport operator.
(ii i) An officer who owns a car will be eligible to claim the cost of transporting it by train to the place of transfer, at goods train rate, and where the car is driven by road, the cost of so taking it, at the rates decided by the Board.
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(iv) An officer who owns a scooter, motor cycle or any other vehicle, will be eligible to claim the cost of transporting it to the place of transfer at goods train rate; and if the vehicle is transported by lorry, the actual lorry charges. If the vehicle is driven by road, the officer will be eligible to claim at the rates decided by the Board.
(3) An officer on transfer will be eligible to draw a lump sum amount as indicated below for expenses connected with packing, local transportation, insuring the baggage, etc.
Grade Lump sum Top Management and Senior Management Rs. 1500/- Middle Management and Junior Management Rs. 1000/-
(4) An officer transferred to any station shall be eligible to claim halting allowance for the period spent on journey at the same rates as in the case of travel on tour.
(5) The Board may decide other terms and conditions for reimbursement of expenses of travel and transportation of household goods and other related matters.
JOINING TIME ON TRANSFER :