(1) The Registrar shall submit his report to the Chief Registrar within specific period covering all information about natural or un-authorized destruction, defacement or spoilt documents or destruction of records/register under the charge of the office of the concerned Authority and may recommend certain steps to be taken, if any, as required thereof.
(2) The Chief Registrar shall, on receipt of report, examine the recommendations made by the Registrar under sub-rule (1) above, and if he is satisfied that the relevant spoilt/document or record or register, as the case may be, is required to be reconstructed thereof, he shall, within a period of 10 days from the date of receipt of such report, direct such Authority having jurisdiction over the area concerned by a special order to reconstruct the whole or any part of the spoilt document or record or register in the format in which the original document or register or record existed, and in case the Chief Registrar is not satisfied about the genuine grounds towards reconstruction of documents/records/register, return the copy of the report alongwith other documents to the Registrar with his observations.
(3) The Authority shall, on receipt of order from the Chief Registrar, collect the fee for reconstruction of document or record or register, as the case may be, at the rate of Rs. 20/- for single side of a page or a part thereof from the applicant against pre-receipt in T.R. 5 or in Form “T” and shall reconstruct the spoilt document or register or record as the case may be, as per the direction contained in the order of the Chief Registrar and shall make endorsement thereon with his signature, date and seal that it has been reconstructed in view of Order of the Chief Registrar, by recording number and date of such Order thereof.
(4) The fee collected by the Authority shall be credited into the Government Treasury towards the respective Heads of Account.
(5) The spoilt document/register/record shall be reconstructed by the concerned Authority and copy of such reconstructed document/record shall be made available to the applicant within a period of 10 days from the date of receipt of Order from the Chief Registrar.