(1) The first meeting of the Town Vending Committee shall be fixed within 15 days of publication of its formation in the Official Gazette.
(2) An Ordinary Meeting of the Town Vending Committee shall be held at least every two months.
(3) The venue of the meeting shall be decided by the Chairperson.
(4) Every meeting shall be presided over by the Chairperson and, in his absence, by any member chosen by the members present at the meeting.
(5) Member Secretary shall issue the notice before seven days of scheduled meeting;
agenda of items may be circulated to the members and put up on official designated website. Each agenda item shall be accompanied by a detailed note bringing out the issues involved with clear recommendation by the administration. The agenda papers including the notes shall be in the local language.
(6) Minimum 2/3rd members of total strength of the Town Vending Committee shall form the quorum for an Ordinary Meeting.
(7) Only the Chairperson shall call for a Special Meeting upon receipt of request from 1/3rd of the total members of Town Vending Committee. Such meeting shall be called within 72 hours after receiving the request for the same. Minimum 1/3rd members of the total strength of the Town Vending Committee shall form the quorum for a Special Meeting.
(8) If at any time during a meeting the Chairperson notices or if it is brought to the notice of the Chairperson that the number of members present, including the Chairperson falls short of the quorum required, the Chairperson, shall after waiting for not less than fifteen minutes and not more than thirty minutes adjourn the meeting to such hour on the following day or some other future day as it may reasonably fix. A notice of such adjournment shall be posted up at the office and also uploaded on its official website and the business which would have been brought before the original meeting, had there been a quorum thereat, but no other business, shall be brought before the adjourned meeting and may be disposed of at such meeting.
(9) All questions at any meeting shall be decided by a majority of the votes of the members present.
(10) The minutes of the meeting shall be signed by the Chairperson and shall be put up in the subsequent meeting of the Town Vending Committee for confirmation. The same shall also be placed on the website of the local authority and of the Town Vending Committee.