317-AM-7.-(1).
There shall be earmarked houses for Chief Secretaries to the Governments of Punjab and Haryana, Adviser to the Administrator, Union Territory, Chandigarh, Principal Secretaries to the Chief Ministers of Punjab and Haryana, Director General of Police(Head of State Police Force) Punjab and Haryana, Inspector General of Police, Deputy Commissioner and Senior Superintendent of Police of Union Territory Administration, Judicial Officers, Chairmen of State Human Right Commissions, Lokayuktas, Chief Information Commissioners, State Election Commissioners of Punjab and Haryana, Chief Commissioner, Punjab Right to Service Commission and other category of officers, as may be determined by the Administrator Union Territory, Chandigarh from time to time in consultation with the House Allotment Committee(Upper).
The outgoing incumbents will have to vacate these earmarked houses within one month of the expiry of their term so that these can be made available to the next incumbent.
(2) All residential buildings which have not been earmarked for any particular class of Government employees by designation or have not been allocated to any particular Department, shall from part of the Chandigarh Administration General Pool. These residences shall be allotted to eligible Government employees by the House Allotment Committee Upper or Lower, as the case may be.
(3) There shall be two House Allotment Committees i.e. House Allotment Committee,(Upper) and House Allotment Committee(Lower). The constitution of these Committees shall be as under:- House Allotment Committee(Upper).
i) Administrator, Union Territory, Administration Chairman ii) Chief Secretary to Government, Punjab or His representative. Member.
iii) Chief Secretary to Government, Haryana or His representative. Member.
iv) Adviser to the Administrator, Union Territory, Chandigarh. Member.
v) Registrar, Punjab and Haryana High Court. Member.
vi) Administrative Secretary, House Allotment, Union Territory, Chandigarh. Member Secretary.
House Allotment Committee (Lower).
i) Adviser to the Administrator, Union Territory, Chandigarh. Chairman.
ii) A nominee of the Government of Punjab. Member.
iii) A nominee of the Government of Haryana. Member.
iv) Administrative Secretary, House Allotment Union Territory, Chandigarh. Member.
v) Additional Registrar, Punjab and Haryana, High Court. Member.
vi) Assistant Estate Officer, Union Territory, Chandigarh. Member Secretary
(4) The House Allotment Committee(Upper) shall meet as often as it may be needed but at least once in a period of two months and House Allotment Committee(Lower) at least once in a months in the first week of the month.
(5) The house of type 3 to 9 (old) and Type V and VI (New) shall be within the purview of the House Allotment Committee(Upper) whereas the houses of Type 10 to 13 (old) and Types I to IV (New) shall be within the purview of the House Allotment Committee(Lower).
6. Controlling Authority S.R.-317-AM-8(1). The Administrator, Union Territory, Chandigarh shall be the coordinating and controlling authority in respect of residences belonging to the Chandigarh Administration. He may, from time to time, add any residence to the Chandigarh Administration General Pool, or withdraw from it for the purposes of allotment of any class or category of eligible Government employees, Mayor of the Municipal Corporation as also the employees of the Chandigarh Administration transferred to Municipal Corporation, Chandigarh, Chairman/ President/Member of various Commissions/ Boards/Consumer Forums etc. set up by the States of Punjab and Haryana, Chandigarh Administration, who are employed on full time basis and are getting their salary from the consolidated Fund, and if employed on contractual basis their contractual period is not less than three years” and Chief Ministers/ Ministers/ Deputy Ministers/ Leaders of opposition of Punjab and Haryana Government for the houses in the Chief Ministers Pool only or change the classification of any residence on the recommendations of the House Allotment Committee(Upper) .
2. The allotment of all Government residences belonging to Chandigarh Administration falling in different Pools shall be made strictly in accordance with the provisions of these rules.
(Amended vide Notification Nos.299 dated 2.6.1997 , 86 dated 12.2.1998, 283 dated 10.5.2001)
7. Procedure for submission of application for allotment/change of Govt.
house:- i) The Government employee covered under the definition of “Eligible Employee” and working in an “Eligible Office” under Rule 2(h) and 2(i) shall submit his Online application for allotment/change of Govt. house on the prescribed form “A” on the official Website http://admser.chd.nic.in/has/ of House Allotment Committee, U.T., Chandigarh duly filled in and the hard copy of the same shall be http://admser.chd.nic.in/has/ forwarded by the Head of Department/Nodal Officer of the Punjab Govt./Haryana Govt./ Punjab and Haryana High Court / Chandigarh Administration.
Provided that the applications received under this Rule on or before 20th day of a Calendar Month shall be considered for allotment in the succeeding month. The applications received from 21st day to the last date of a calendar month shall be entertained/ considered for allotment after the succeeding month.
ii) The application form shall be examined by the House Allotment Committee, U.T., Chandigarh. The incomplete application form or the application form of in-eligible applicants shall be rejected straightaway by the House Allotment Committee, UT, Chandigarh.
Thereafter, the applicant shall submit a fresh Online application on the above mentioned official website of Chandigarh Administration after removing the objection(s). After considering the eligible applications, the seniority lists shall be updated every month, on the above mentioned official website of Chandigarh Administration.
iii) There shall be combined seniority list of the employees of Punjab, Haryana, Punjab and Haryana High Court and Chandigarh Administration for the allotment/change of Government residences on the basis of their date of eligibility.
iv) The eligible applicant can check the status of his/her seniority list in respect of the type of house for which he/she has submitted the online application.
v) The Executive Engineer, C.P.Division No.3, Chandigarh shall submit online, an update report of vacant Government houses fit for allotment/ fit for occupation, belonging to Chandigarh Administration General Pool to enable the eligible applicants to ascertain the vacancy report of Government houses.
The Executive Engineer, C.P.Divn.No.3, Chandigarh while updating the online vacation report of Government houses of Chandigarh Administration General Pool shall indicate against each house whether it is fit for allotment or not due to its major renovation/major repair etc. The houses which are not fit for allotment/ fit for occupation shall not figure in the online update vacation report.
vi) The allotment of vacant Government houses shall be made through the “bidding system” every month. The eligible applicants existingin the current seniority list shall submit maximum three options/bids for allotment of a Govt. house of the type applied for, from 1st to 8th of every month. The allotment of any Government house shall be made to the senior most applicant from the total bids received against that house, on the basis of date of their eligibility/ priority. The applicants who are not allotted Govt. houses after bidding, shall have the option to submit/ exercise their bid from 1st to 8th of the succeeding month of the calendar year.
Provided that no allotment shall be made to the eligible applicants who have not participated in the “bid” for allotment of Government house. No written request for allotment of particular houses shall be entertained/ considered by the House Allotment Committee, Chandigarh, in future.
vi) The intimation with regard to the allotment of Government houses to the successful applicant by way of bidding system, shall be given through SMS. The applicants after giving the option/bid, can check their status of the allotment of house in the seniority list on the above mentioned website of Chandigarh Administration.
viii) After getting the allotment order of the Government house, the applicant shall contact the Work Inspector, Occupation/Vacation of the area concerned for taking over the possession of the allotted house within 14 days from the date of issue of the allotment order.
(Substituted vide Notification No.14 dated 23.1.2017)