(l) Every contractor shall maintain displacement cum-outward journey allowances sheet in Form XV and return journey allowance register in Form XVI .
(2) Entries in the sheet and the register required to be maintained under sub-rule (1) shall be authenticated by the contractor or his duly authorized representative.
52. Muster roll, wages register, deduction register and overtime register.
Sections 23, 35(2)(k).—(1) In respect of establishments which are governed by the Payment of Wages Act, 1936 and the rules made thereunder or the Minimum Wages Act, 1948, and the rules made thereunder, or Contract Labour (Regulation and Abolition) Act, 1970 and the rules made thereunder, the following registers and records required to be maintained by the contractor as employer under those Acts and rules shall be deemed to be registers and records to be maintained by the contractor, under these rules—
(a) muster roll;
(b) register of wages;
(c) register of deductions;
(d) register of fines;
(e) register of overtime; and
(f) register of advances.
(2) In respect of establishment not covered by any of the Acts or the rules referred to in sub-rule (1), the following provisions shall apply, namely:—
(a) Every contractor shall maintain a Muster Roll Register and a Register of Wages in Form XVII and Form XVIII respectively.
(b) Signature or thumb impression of every migrant workman on the register of wages shall be obtained and entries therein shall be authenticated by the sig-nature of the contractor or his authorized representative, and duly certified by authorized representative of the principal employer as required by Rule 35.
(c) Register of deductions for damage or loss register of fines and register of advances shall be maintained by every contractor in Forms XIX, XX and XXI, respectively;
(d) Every contractor shall maintain register of over time in Form XXII .
(3) Notwithstanding anything contained in those rules where a combined or alternative form is sought to be used for the contractor to avoid duplication of work for compliance with the provisions of any other Act or the rules framed thereunder or any other laws or regulations or in case where mechanised pay rolls are introduced for better administration, alternative suitable form or forms in lieu of any of the forms prescribed under these rules, may be used with the previous approval of the Labour Commissioner.
53. Maintenance and preservation of registers. Sections 23, 35(2) (k) and
(n).—(l) All registers and other records required to be maintained under the Act and rules, shall be maintained complete and up-to-date and, unless otherwise provided for, shall be kept at an office or the nearest convenient building within the precincts of the work place or at a place, if any, specified by the Inspector on the specific request made by the con-tractor in this behalf.
(2) All the registers shall be maintained legibly in English or Hindi
(3) All the registers and others records shall be preserved in original for a period of three calendar years from the date of last entry made therein.
(4) All the registers, records and notices maintained under the Act or rules shall be produced on demand before the Inspector or Deputy Labour Commissioner or any other authority under the Act or any person authorized in that behalf by the Government
(5) Where no deduction or fine has been imposed or no overtime has been worked during any wage period, a ‘NIL’ entry shall be made across the body of the register at the end of every wage period indicating also in precise terms the wage period to which the ‘NIL’ entry relates in the respective registers maintained in Forms XIX and XX and XXI , respectively.