47 ORDINANCE ON THE CONDITIONS OF RESIDENCE OF STUDENTS (Approved by the Executive Council in its 3rd meeting held on 12.1.2009 vide Agenda Item No.6).
48 49 THE CONDITIONS OF RESIDENCE OF STUDENTS (Ordinance under Sub Clause (h) of Section 31(4) of the Haryana Act No. 26 of 2008)
1. The Executive Council shall appoint a committee to be called as a committee for residence, health and welfare of students. This Committee shall consist of-
(i) The Vice-Chancellor (Chairperson) [1] [2] (ii) Deleted
(iii) Director, PGIMS
(iv) One Senior Professor to be nominated by the Vice-Chancellor
(v) Dean, Student’s Welfare
(vi) One Principal of University maintained College to be nominated by the Vice- Chancellor
(vii) One Principal of University affiliated College to be nominated by the Vice- Chancellor
(viii) Chief Warden
(ix) Registrar – ‘Member Secretary’
Provided that the Chairperson may nominate any other teacher preferably woman in the Committee.
In the absence of the Vice-Chancellor (Chairperson), the officer who will be looking after the duties of Vice-Chancellor will preside over the meeting of the Committee. Three members shall form the quorum.
2. The nominated Members of the Committee shall hold office for two years. Any member who ceases to hold the qualification by virtue of which he/she was appointed to the committee, shall cease to be the member of the committee thereof.
3. The functions of the Committee shall be-
(a) to consider reports received from the colleges under this ordinance and to advise them on matters arising out of such reports.
(b) to submit to the Academic Council an annual general report as regards residence, health, physical welfare, etc. of students of the University and colleges.
(c) to discharge such other duties as are prescribed by the regulation or which may be assigned to it by the Academic Council or by the Vice-Chancellor.
(d) to frame rules for recognition of hostels and withdrawal of recognition.
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4. Every student of a college or University not residing with his/ her parents or guardians may reside during the teaching sessions -
(a) in a hostel of his/ her college in the case of a college student; or
(b) in a University hostel in the case of a University student; or
(c) in a hostel of any other college; or
(d) in a private hostel, or in a lodge/residence approved by the University or by the Principal of the college, as the case may be.
5. For the purpose of residence the term “guardian” shall mean the legal guardian, or a near relative of responsible age and position, or a person declared in writing by the parent to be the student’s guardian, or, in the absence of any of these, a person approved as guardian, by the Principal.
6. In a special case, Director/ Principal of the college may exempt a student from the operation of this ordinance or the regulation framed therein.
7. A student of a post-graduate course may be permitted by the Director/ Principal to select his/ her own place of residence subject to such rules and conditions as may be prescribed by Director/ Principal of the college in this behalf.
8. Every college shall provide residential accommodation for such percentage of its students as the Academic Council may, from time to time, determine.
9. Every college shall make suitable arrangements for the supervision of its students not staying with their parents or guardians or in the College/ University hostel.
10. Every college shall maintain an up-to-date register of the residences of its students.
11. Within one month of the last date of admissions every college shall send to the Registrar, for information of the Committee, a general statement of the residence of its students under different heads.
12. Every college shall make arrangements to look after the health of the students.
Every college shall provide medical assistance to the students as and when required.
13. At least once in each academic year, arrangement for conducting medical examination of all students of the college should be made.
A record about the result of the examination of each student should be kept and necessary advice and medical assistance should be given to the students; and
14. Every student on the rolls of a college shall pay an annual medical fee of such amount as may, from time to time, be fixed by the Committee. This fee shall be utilised only for the purpose of medical examination and medical assistance to students.
15. The University shall appoint a whole-time Officer-in-charge of Physical Welfare of men and women students, separately. The affiliated colleges shall also appoint suitable qualified person for the physical welfare of men and women students
16. The duties of the Officer-in-charge of physical welfare shall be as follows:
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(a) to conduct the University tournaments;
(b) to act as the Secretary to the University Sports Committee;
(c) to assist the colleges in working out the schemes of physical training;
(d) to organise the University Athletics Association and the University games, clubs and to exercise administrative control over them;
(e) to advise students regarding their physical development;
(f) to deliver lectures at the educational centres, according to the programme approved by the committee, on physical education;
(g) to be in charge of gymnasium, playgrounds and physical education equipment of the University; and
(h) such other duties as may be prescribed by the committee or the Sports Committee,
17. Every student on the rolls of an affiliated College/ Institution, University maintained college/ institution shall pay a sports fee prescribed by the Academic Council of the University from time to time.
52 REFERENCES OF AMENDMENTS/INSERTIONS/SUBSTITUTIONS
1. Amended/added vide Haryana Act No.7 of 2009
2. Amended by EC in 45th meeting held on 27.06.2022 vide Agenda Item No.45.23.