GOVERNMENT DEVELOPMENT AND PANCHAYATS DEPARTMENT HARYANA PANCHAYTI RAJ RULES, 1995 (As amended upto the January 31st, 2002) HARYANA GOVERNMENT DEVELOPMENT AND PANCHAYATS DEPARTMENT Notification The 16th February, 1995 No. G.S.R.17/HA11/94/209/95- In exercise of the powers conferred by subsectioned (1) and (2) of section 209 of the Haryana Panchayati Raj Act, 1994 (Haryana Act 11 of 1994) and with reference to Haryana Government, Development and Panchayats Department, Notification No. No. G.S.R.7/HA11/94/S.209/95, dated the 18th January, 1995, and all other powers enabling him in this behalf, the Governor of Haryana hereby makes the following rules, namely:-
1. These rules may be called the Haryana Panchayati Raj Rules, 1995.
2. In these rules, unless the context otherwise requires-
(i) “Act” means the Haryana Panchayati Raj Act, 1994.
(ii) “day” means a calendar day beginning and ending at mid-night;
(iii) “dues” means any amount recoverable under the Act including penalty and fines except in criminal cases;
(iv) “Examiner” means the 1[Director, Local, Audit], Haryana;
(v) “fees” means the fees payable under the Act;
(vi) “Form” means a form appended to these rules;
(vii) “house” includes courtyard whether walled or not;
(viii) “Motion” means a proposal made by a Panch, Sarpanch or member for the consideration of Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be, and includes a resolution and an amendment to a motion;
(ix) “Person” includes any company or association or body of individuals whether incorporated or not;
(x) “property” means lands, movable and immovable property belonging to vested in, or under the management of, a Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be;
(xi) “Registrar and Sub-Registrar” means the officer appointed with that designation under the Registration Act, 1908;
(xii) “Schedule” means a schedule appended to these rules;
(xiii) “Section” means the section of the Act;
(xiv) “Suit” means a suit by or against or affecting a Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be, or an officer of Gram Panchayat, Panchayat Samiti or Zila Parishad in his officials capacity or which is brought or defended by such officer at the expense of Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be, and includes an appeal, an application for revision or execution of decree and any civil or judicial proceeding in which the Gram Panchayat, Panchayat Samiti or Zila Parishad or an officer in his official capacity, is a party or has any interest;
(xv) “Year” means the financial year commencing from 1st of April and ending on 31st of March following; and 1 Sub.vide Notification No. G.S.R.99/HA 11/94/S. 209/95, dt 29-12-1995.
Short title Definitions.
(xvi) Words and expression used but not defined in these rules shall have the meanings assigned to them in the Act.
3. Unless the Government otherwise directs, the oath under section 4 shall be administered by the Block Development and Panchayat Officer to the Panches and Sarpanch, by the Sub-Divisional Officer (Civil) to the members of Panchayat Samiti, Chairman and Vice-Chairman and by the Deputy Commissioner to the members of the Zila Parishad, President and Vice-President.
4. (1) Whenever, a vacancy occurs in a Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be, it shall be brought to the notice of State Election Commissioner and concerned District Election Officer (Panchayat) immediately by Block Development and Panchayat Officer concerned in case of Gram Panchayat by the Executive Officer in case of Panchayat Samiti and by the Chief Executive Officer in case of Zila Parishad respectively. The vacancy shall by filled in accordance with the provisions of the Act and rules made thereunder.
1[(2) * * * * *]
5. 2[(1) The general meetings of a Gram Sabha, first during the month of February, second during the month of May and third during the month of November, shall be held each year in the sabha area at a public place. The time and date of the general meetings shall be fixed by Block Development and Panchayat Officer. The extraordinary general meetings of a Gram Sabha shall be held in the Sabha area at a public place. The time and date of extraordinary general meeting shall be fixed by the Sarpanch.]
(2) A notice of at least fifteen clear days shall be given to the members of the Gram Sabha for holding a general meeting of the Gram Sabha.
(3)(a) A notice of an ordinary general meeting of Gram Sabha shall state the nature of business to be transacted at the meeting.
(b) A requisition for calling an extraordinary general meeting of a Gram Sabha and also a notice of such meeting shall state the purpose for which the meeting shall state the purpose for which the meeting is being called.
(4) A notice of meeting of a Gram Sabha shall be published—
(a) by affixing it at the office of the Gram Panchayat and other conspicuous places in the Sabha area; and
(b) by making an announcement by beat of drum in the Sabha area on the day of issue of the notice under sub-rule(2) and also on the day preceding the meeting.
Provided that when a meeting has been called by the Block Development and Panchayat Officer a copy of the notice shall also be affixed at the office of the Block Development and Panchayat Officer.
(5) Any member of Gram Sabha who desires to bring forward any resolution or wishes to ask any question at any meeting of the Gram Sabha shall give notice of his intention to do so to the Sarpanch, at least seven days before the meeting:
1 Ommitted by ibid.
2 Sub vide Notification No. G.S.R. 70/HA 11/94/S. 209/2000, dt 19-10-2000 and thereafter, vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
Administration of oath of allegiance Section 4.
Filling of casual vacancy Section 6.
Meeting and conduct of business of Gram Sachiv Section 11.
Provided that the Sarpanch may in his discretion, permit any question on the discussion of a resolution or transaction of any business for which no previous notice has been given.
(6) No subject once finally disposed of by a Gram Sabha shall be reconsidered within three months of its disposal by the Gram Sabha.
(7) (a) The Sarpanch may disallow the moving of discussion of any resolution 1[* * *] which he considers to be beyond the scope of the Gram Sabha and in doing so, he shall record his reasons in writing.
(b) All resolutions not disallowed by the Sarpanch shall be discussed and passed by a majority vote:
2[Provided that in case of equality of votes while taking a decision on the resolution by Gram Sabha, the Sarpanch shall have a casting vote.]
(8) On receipt of notices, referred to in sub-rule (5), the Sarpanch shall have the answers prepared to the questions received and collect all relevant information pertaining to subjects proposed to be discussed in the meeting.
(9)(a) At the next meeting of the Gram Sabha, the Sarpanch or with his permission a Panch shall read answers to the questions duly received before the meeting.
(b) A member of a Gram Sabha putting a question may withdraw the same at any time before the answer is read out at the meeting but in any such case, the question shall be expunged from the minutes.
(c) If a member of the Gram Sabha, who has given due notice of any question, has not withdrawn it before the meeting is held, and is not present at the meeting, the Sarpanch may allow the question and answer to the same to be read.
(10) (i) The order of business at every general meeting of a Gram Sabha may be, as under:- a) Proceedings of the previous meeting to be read out by the Sarpanch;
b) Report of action taken by the Gram Panchayat on previous discussions of the Gram Sabha;
c) Important decisions of the Gram Panchayat after the last ordinary general meeting to be read out by the Sarpanch;
d) Questions and resolutions by members of the Gram Sabha;
e) Statement of income and expenditure to be read out item by item;
f) Audit report and reply thereto;
g) Consideration of budget prepared by the Gram Panchayat and formulation of future development programme;
h) Any other item which may be raised with the permission of the Sarpanch.
(ii) If it is not possible to complete all the items on the agenda on date fixed, the meeting may be continued on any subsequent day.
1 Omitted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
2 Added vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
(11) The proceedings of every meeting of a Gram Sabha shall be recorded in Hindi, in the proceeding Book and signed or thumb marked by the Sarpanch and all members of Gram Sabha present in the meeting.
(12) It shall be the duty of the Sarpanch to regulate the conduct of business at Gram Sabha meeting and to preserve order. If any member of the Gram Sabha disregards the authority of the Sarpanch or is guilty of obstructive or offensive conduct during the meeting the Sarpanch may ask him to behave properly and on his failure to do so, direct him to withdraw from the meeting.
(13) If a general or extraordinary general meeting is called under sub-section(5) of section 11, the person presiding at such meeting shall be deemed to be “Sarpanch” for the purpose of this rule.
MEETING OF GRAM PANCHAYAT, PANCHAYAT SAMITI AND ZILA PARISHAD
6. (1) No meeting of a Gram Panchayat shall be held unless a notice of at least three clear days intimating the day, time and place of the meeting and the business to be transacted at the meeting, is given to the Panches and Sarpanch 1[through village Chowkidar]. Such notice shall be pasted at the office of the Gram Panchayat.
Provided that in an emergency, for reasons to be stated in writing, meeting may be called by the Sarpanch at a shorter notice
(2) For purposes of provision to sub-section (1) of section 13, the concerned Block Development and Panchayat Officer shall be the prescribed authority.
(3) The notice and agenda of a meeting of the Gram Panchayat shall be sent by the Gram Sachiv concerned and he shall attend the meeting and if possible, make suggestions on items relating to development work.
(4) The name of Panches at each meeting shall be entered in the proceeding Book of the Gram Panchayat. If Panch leaves the meeting before it is over, the fact shall be recorded in the proceedings at the stages at which he leaves the meeting.
(5) The proceedings of a meeting shall be recorded as each item is disposed of by the Gram Panchayat. If a resolution has been passed unanimously the fact shall be so recorded. In other cases the names of the Sarpanch and Panches who vote for or against the resolutions, shall be recorded against each resolution.
(6) The order of the business as laid down in clause (i) of sub-rule (10) of rule 5 may, as far as may be applicable, apply to the business to transact at a meeting of a Gram Panchayat.
(7) The proceedings of Gram Panchayat meeting shall be recorded in Hindi, in the proceeding Book maintained for this purpose.
7. (1) All the meetings of the Panchayat Samiti shall be held in the office of Panchayat Samiti only.
1 Inserted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
Time and place of meeting and conduct of business of a Gram Panchayat Section 13.
Time and place of meeting and conduct of business of a Panchayat Samiti Section 66.
(2) The agenda of meeting of Panchayat Samiti shall be prepared by the Executive Officer in consultation with the Chairman. The notice and agenda of meeting of Panchayat Samiti shall be sent by the Executive Officer through registered letter acknowledgement due at ordinary place of residence of members and through other expedient manners deemed fit.
(3) The proceedings of the meeting shall be recorded in the proceeding book as each item is disposed of by the Panchayat Samiti. If a resolution has been passed unanimously the fact shall be so recorded. In other cases the names of the members including Chairman and Vice-Chairman who vote for or against the resolution shall be recorded against each resolution.
(4) The order of business shall be prepared in the following manner:- i) Questions;
ii) Papers to be laid on the table of the Panchayat Samiti for the first time;
Note- No discussion is to be allowed on these papers on the day they are laid on the table.
iii) Any motion regarding change of order of business;
iv) Appointment of members of committees;
v) Matters relating to urgent official business brought forward by the presiding Authority;
vi) Proceedings of Standing Committees;
vii) Report of Committees;
viii) Resolutions;
ix) Other official business.
(5) The proceeding of the Panchayat Samiti shall be recorded in Hindi.
(6) A copy of every resolution passed by the Panchayat Samiti shall be forwarded, in addition to the Deputy Commissioner, to the Chief Executive Officer concerned 1[and all members of Panchayat Samiti] within 3 days from the date of meeting.
8. The provisions of rule 7 for the time, place and conduct of the business of Panchayat Samiti shall, mutatis mutandis, apply for the business of Zila Parishad
9.(1) Every Gram Panchayat, Panchayat Samiti and Zila Parishad shall maintain an attendance register in Form V showing the names of Sarpanch, Panches, Members, Chairman, Vice-Chairman, President and Vice-President, as the case may be, with date and description of the meeting. Every one of them attending the meeting shall put down/affix his initial or thumb mark in the column against his name in the said register before the beginning of the meeting. Any such person not present shall be marked absent by the presiding authority of the meeting unless he is on leave. In such situation, this fact shall be so recorded.
1 Inserted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
Time and place of meeting and conduct of business of a Zila Parishad Section 126.
General Provisions applicable to meeting of Gram Panchayat, Panchayat Samiti and Zila Parishad.
Section 13, 66 and 126
(2) All the meetings of the Gram Panchayat, Panchayat Samiti and Zila Parishad, as the case may be, shall be open to public:
Provided that the presiding authority may, or at request of majority of members present, shall in any particular case, for the reasons to be recorded in the proceedings book, direct the public in general or any particular person to withdraw.
(3) If, within an hour after the time appointed for a meeting, there is no quorum the meeting shall stand adjourned, unless all the members present agree to wait longer.
(4) No member including panches shall take part in the discussion of or vote or any question, coming up for consideration at a meeting, if the question is one, in which, apart from its general application to the public, he has any direct or indirect pecuniary interest.
Provided that the presiding authority may prohibit any member/Panch from voting on or taking part in the discussion of any question, in which he believes such member/Panch to have such pecuniary interest or he may require such member/Panch to absent himself during the discussion:
Provided further that such member/Panch may challenge the decision of the presiding authority, who shall thereupon put the question in the meeting and the decision of the meeting shall be final.
(5) If the presiding authority is believed by any member/Panch present at the meeting to have any direct or indirect pecuniary interest in any subject under discussion, the presiding authority may, if a motion to that effect is carried, to be required to absent himself from the meeting during such discussion.
(6) The member concerned shall not be entitled to vote on the question referred to in second proviso to sub-rule (4) of rule 9 and the presiding authority shall not be entitled to vote on the motion referred to in sub-rule(5).
(7) The presiding authority may, in case of grave disorder arising in the meeting, suspend any sitting for a time to be specified by him.
(8) The presiding authority shall preserve order and shall have all powers necessary for the purpose of enforcing its decisions.
(9) (i) A Panch, Sarpanch or member, while speaking, shall not:- a) comment on any matter on which a judicial decision is pending;
b) make a personal charge against a Panch, member or Sarpanch;
c) use offensive expressions about the conduct of proceedings of parliament, or of the legislature of any State, or of any other Gram Panchayat, Panchayat Samiti or Zila Parishad;
d) utter defamatory words; or e) use his right of speech for the purpose of obstructing business of the Gram Panchayat, Panchayat Samiti or Zila Parishad, at the case may be.
(ii) No member shall speak more than once on a motion or resolution:
Provided that the Punch or member who moves a resolution or motion shall have the right to reply.
(10) No speech shall, except with the permission of the presiding authority, exceed 1[fifteen minutes] in duration:
2[* * *].
(11) The presiding authority of the Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be, may in case of grave disorder arising in the meeting, suspend any sitting for a time to be specified by him.
(12) The presiding authority of the Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be, shall preserve order and shall have all powers necessary for the purpose of enforcing its decisions.
(13)(i) The members shall sit in such order as the presiding authority may fix and shall speak only from their places.
(ii) A member desiring to speak on any matter before the Panchayat Samiti or Zila Parishad, as the case may be, shall rise from his place but shall not speak before the presiding authority calls the name of the speaker, whereupon he shall address the presiding authority. If two or more members rise simultaneously to speak, the presiding authority shall call the member who first caught its eye to speak first. The other member or members shall immediately resume their seats. If at any time, the presiding authority rises in its seat, any member speaking shall resume his seat.
(iii) When a member is called to order by the presiding authority, he shall immediately sit down.
(14)(a) A member is guilty of breach of order, if he :- i) uses objectionable or offensive words and refuses to withdraw or offer any apology;
ii) willfully disturbs the peaceful and orderly conduct of the meeting.
iii) refuses to obey any order from the Chair; or iv) does not resume his seat when the presiding authority rises from its chair or when he is called upon to do so by the presiding authority.
(b) Any member may take objection to any offensive words.
(c) A member who objects to offensive words should move, “that the words be taken down”. If his motion is agreed to, the presiding authority shall direct that the words be taken down.
(d) Objection to offensive words shall be taken down when the words are used and not after another member has begun to speak.
(e) A member whose words have been taken down shall be guilty of breach of order.
(f) The presiding authority may having called the attention of the Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be to the conduct of a member who persists in irrelevant or invidious repetition, either of his own arguments or of the argument used by other Panch or member in debate, direct him to discontinue his speech.
1 Substituted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
2 Omitted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
(g) The presiding authority may direct any Panch or member, who is its opinion, is guilty of breach of order to withdraw immediately from meeting and any member so ordered to withdraw shall do so forthwith and absent himself during the remainder of the day’s meeting. If any member is so directed by the presiding authority for a second time, it may further debar the member concerned from attending one succeeding meeting of the Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be.
10. (1) For purposes of sections 10 and 123 the concerned 1[District Development and Panchayat Officer] and Deputy Commissioner shall be the prescribed authority.
(2) The notice of meeting for considering motion of no confidence shall be issued at least seven days before the date fixed for the meeting, intimating the date, time and place of meeting by proclamation by beat of drum, in the Sabha 2[areas] concerned and by affixing a copy of same on the notice (boards of offices of concerned Gram Panchayats, Panchayat Samitis and Zila Parishad) and at other conspicuous places in the village.
(The) notice shall also be issued to all the members by registered (A.D.) Post at their ordinary place of residence and also by affixing a copy of the same at the notice board of Office of Block Development and Panchayat Officer, Additional Deputy Commissioner and Deputy Commissioner and through any other expedient manner deemed proper.
(3) The presiding authority of the meeting, referred to in sub-rule (2), shall be (District Development and Panchayat Officer), Additional Deputy Commissioner in case of Vice-Chairman and the Deputy Commissioner in case of Vice-President and President.
(4) The voting in the meeting shall be by the secret ballot for which the presiding authority shall make the necessary arrangement. The presiding authority shall also record the proceeding of the meeting, setting forth thereina) the names of 3[****] members who gave the requisition and the date thereof;
b) the dates on which the notice was issued and served under sub-rule(2);
c) date, time and place of the meeting;
d) number of votes polled against the motion;
e) numbers of votes polled in favour of motion; and f) result
(5) If within half-an-hour after the time appointed for the meeting, there is no quorum, the meeting shall stand dissolved and the notice shall lapse.
11. Duties and functions of Gram Sachivs, Executive Officer of Panchayat Samiti and Chief Executive Officer of Zila Parishad shall be as following :-
(1) Duties and functions of Gram Sachiv – In addition to the duties as specified in section 15 a Gram Sachiv shall perform the following duties and functions- 1 Sub vide Notification No. S.O. 148/HA 11/94/S. 209/99, dt 18-6-1999.
2 Sub vide Notification No. G.S.R. 70/HA 11/94/.209/2000 dt. 19-10-2000.
3 Omitted Vide Notification No. G.S.R. 70/HA 11/94/S. 209/2000, dt 19-10-2000.
No confidence motion against Sarpanch [***] Chairman, Vice-Chairman, President, Vice- President.
Section [***]
123.
Duties and functions of Gram Sachiv, Executive Officer.
Section 15, 74 and 134 a) inform all panches about the date, time and place fixed for holding meeting of the Gram Sabha and Gram Panchayat in accordance with the procedure laid down in the rules;
b) negotiate with the neighbouring Gram Panchayats, Panchayat Samiti or other institutions for carrying out joint works or undertaking such as schools, hospitals, dispensaries first-aid centres, libraries, roads, water supply arrangement etc.
which may be beneficial to the residents of Gram Panchayat areas concerned;
c) assist in the special campaigns launched by Government for the eradication of epidemic, family planning, utilization of fertilisers, spraying of insecticides, poverty, alleviation and all other schemes launched by the Government.
d) prepare notices in quasi judicial proceedings pending before the Gram Panchayat and to assist the Gram Panchayat.
e) produce records for inspection and audit when required by the Inspecting Officer, remove the defects pointed out in the audit and submit annotated copy of the 1[reply to the] audit note to the authority concerned;
f) issue receipt for all moneys received by the Sarpanch on behalf of the Gram Panchayat under the signature of the Sarpanch and to enter the same in the Cash book and also ensure that the Gram Panchayat money is credit in the account of the Gram Panchayat in the Bank etc. and the Government dues in the treasury;
g) deposit the old record of Gram Panchayat in the record room meant for the purpose;
h) submit monthly reports to the Block Development and Panchayat officer showing the amount received by the Gram Panchayat, funds deposited in the Gram Panchayat account, expenditure incurred by the Gram Panchayat and the balance in hand with the Sarpanch or any other Panch.
(2) Duties and functions of the Executive Officer – In addition to the duties specified in section 74, the Executive Officer shall perform the following duties and functions:- a) negotiate with the neighbouring Gram Panchayat, Panchayat Samiti or Zila Parishad or other Institutions for carrying out joint works or undertakings such as schools, hospitals, dispensaries, first-aid centre, library, roads, water supply arrangements etc. which may be beneficial to the residents of the Panchayat Samiti;
b) assist in the special campaign launched by Government for the eradication of epidemics, family planning, executing poverty alleviation and all other schemes launched by Government;
c) produce records for inspection and audit when required by the Inspecting Officer, remove the defects pointed out in audit and submit annotated copy of the 2[reply to the] audit note to the authority concerned;
1 Inserted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
2 Inserted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
d) issue receipt of all moneys received by the Panchayat Samiti and to enter the same in the Cash Book and also ensure that Panchayat Samiti money is credited to the accounts of the Panchayat Samiti in the Bank etc. and the Government dues in the treasury;
e) deposit the old record to the Panchayat Samiti in the record room meant for the purpose;
f) submit monthly report to the Chief Executive Officer showing the amount received by the Panchayat Samiti and all expenditure incurred by it;
g) to maintain up to date record of Panchayat Samiti and its immovable property.
h) to submit monthly statements regarding illegal occupation and rent due to Panchayat Samiti’s immovable property to Chief Executive Officer and Deputy Commissioner.
(3) Duties and functions of the Chief Executive Officer.-In addition to the duties specified in section 134, the Chief Executive Officer shall perform the following duties and functions:- a) to inform all members about the date, time and place fixed for holding meetings of the Zila Parishad or any committee in accordance with the procedure laid down in the rules;
b) to negotiate with the neighbouring Gram Panchayats, Panchayat Samitis or other institutions for carrying out joint works or undertakings such as schools, hospitals, dispensaries, first-aid centres, libraries, roads, water supply arrangement etc..
which may be beneficial to the residents of the Zila Parishad area concerned;
c) to assist in the special campaigns launched by Government for the eradication of epidemic, family planning and execution of poverty alleviation and all other scheme by Government;
d) 1[to issue notices in quasi Judicial proceedings] pending before the Zila Parishad and to assist the Zila Parishad.
e) to produce records for inspection and audit when required by the Inspecting Officer, remove the defects pointed out in audit and submit annotated copy of the 2[reply to the] audit note to the authority concerned;
f) to deposit the old record of Zila Parishad in the record room meant for the purpose;
g) to submit monthly statement regarding illegal occupation or rent due to Zila Parishad’s immovable property and any report required by the Government to be submitted to Director and concerned Deputy Commissioner.
(5) The decision of the Collector in the appeal shall be final and no further appeal shall lie against the decision of the Collector.
1 Substituted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
2 Inserted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
(6) If a Gram Vikas Sahayak wants to contest any election to any of the Panchayati Raj Institutions or Vidhan Sabha etc. he shall have to resign of his office.
(7) The Gram Vikas Sahayak will discharge his duties upto an age not exceeding 60 years.
12. The Gram Panchayat shall maintain and use the following records, registers, books and forms:-
(i) Cash Book in Form I
(ii) Proceedings book in Form II
(iii) Inspection Books in Form III
(iv) Receipt Book in Form IV
(v) Attendance Register in Form V
(vi) Register showing the demand and collection of taxes, duties, cesses and fees in Form VI
(vii) Register of court cases by and against the Gram Panchayat in Form VII
(viii) Application for acquisition of land in Form VIII
(ix) Register of fees and fine in Form IX
(x) Stock Register of material in Form X
(xi) Works Register in Form XI
(xii) Works Register in Form XII
(xiii) Register of immovable property (other than shamlat deh) in Form XIII
(xiv) Stock Register of furniture in Form XIV
(xv) library Book Register in Form XV
(xvi) Library issue Register in Form XVI
(xvii) Security Deposit Register in Form XVII
(xviii) Stock Register of Receipt Books in Form XVIII
(xix) Despatch register (account of stamps also to be maintained in this register) in Form XIX
(xx) Receipt Register in Form XX 1[12-A.- (1) In case a street or drain is required to be dug, altered or damaged by the inhabitants of the concerned village for the purpose of having connection from the already laid down pipeline within the abadi area, the permission shall not be granted by the Gram Panchayat unless the person seeking permission has deposited the restoration charges as per the estimates prepared by the Sub-Divisional-Officer (Panchayati Raj) through Bank Transfer/Demand Draft, as the case may be, to the account of the concerned Gram Panchayat. The Gram Panchayat shall ensure that the pavement/street/drain is restored to its original condition, as soon as possible, but not later than a period of thirty days from the date of completion of the work by the applicant.
1 Inserted vide Notification No. S.O. 45/H.A. 11/1994/S. 209/2024 dated 25.07.2024.
Record of Gram Panchayat.
Section 15 Grant of permissi on to dig, alter or damage a street pavemen t or drain, section 24(3)
(2) In case the street/passage/drain/pavement owned by the Gram Panchayat is required to be dug, altered, damaged or utilized by any person for the purpose of laying down utility infrastructure, the applicant shall submit an application to the Gram Panchayat in this behalf. The Gram Panchayat shall consider the application by passing a resolution and forward the proposal to the concerned Sub-Divisional Officer (Civil) through the concerned Block Development and Panchayat Officer, within a period of fifteen days.
(3) A committee headed by the concerned Sub-Divisional Officer (Civil) and comprising of (i) the District Town Planner or his representative not below the rank of Assistant Town Planner, (ii) the concerned Block Development and Panchayat officer,
(iii) Sub-Divisional Officer (Panchayati Raj), shall consider such application and make its recommendation to the Deputy Commissioner concerned for approval within a period of thirty days from the date of the application.
(4) The Deputy Commissioner concerned shall take a final decision within a period of forty-five days from the date of the application. He may refuse to grant the permission if he is of the opinion that such permission is not in public interest.
(5) The Deputy Commissioner concerned may, either suomotu or on application made to him by a Gram Panchayat or an inhabitant of the village or the Block Development and Panchayat Officer, examine the record for the purpose of satisfying himself as to the legality or propriety of any approval. If such approval is found detrimental to the interest of the villagers and is no longer required in public interest, the competent authority may, after making such enquiry, as it may deem fit, cancel the same.
The Gram Panchayat shall be competent to remove the infrastructure and the constructions thereon, if any, for which no compensation shall be payable.
(6) After approval of the Deputy Commissioner concerned, the applicant shall deposit besides the one time upfront land use charges @ an amount equal to 5% of the Collector rate of the land used for laying the utility infrastructure, annual charges @ of an amount equal to 0.5% of the Collector rate of the land used for the purpose, which shall be worked out on per square yard basis. The user charges shall be payable by the applicant in advance in the account of the concerned Gram Panchayat through Bank Instruments i.e. Demand Draft/Real Time Gross Settlement etc. In addition, the applicant shall have to deposit the restoration charges in advance with the Gram Panchayat by way of Demand Draft/Real Time Gross Settlement/National Electronics Funds Transfer as per the estimates prepared by the concerned Sub-Divisional Officer (Panchayati Raj).
(7) The applicant shall have to lay the utility infrastructure at least one meter below the surface of the ground with provision for sufficient number of man-holes, as advised/approved by the Sub-Divisional-Officer (Panchayati Raj). The applicant shall also provide adequate buffer at the top of the utility pipeline/cable to save the same from any possible damage on account of surface loads. The applicant shall have to undertake a defect liability and if any damage is caused to the surface during this period, the applicant shall be liable to rectify the defects at his cost:
Provided that in case the utility infrastructure is required to be laid in licensed colonies or projects approved by the Government agencies, the same shall be laid as per the plans approved by the respective Government agency.
(8) In case the passage becomes unusable during the course of execution of works, the applicant shall be responsible to provide an alternate passage during such period so as to ensure that no inconvenience is caused to the public.
(9) In case city gas distribution infrastructure or the communication and connectivity infrastructure is required to be laid, the procedure, terms, conditions and fee/charges etc. shall be applicable as per policies notified by the Industries and Commerce Department or the Citizen Resources Information Department, as the case may be.]
13. An order made under section 25 shall be published in the following manner :-
(a) copies of the order shall be exhibited at 1[the office of Gram Panchayat and] some conspicuous places within the Sabha area;
(b) one copy of the order shall be affixed on or near the property, if any, affected by the said order; and
(c) one copy of the order shall be served on the person who is required to take any action in pursuance thereof :
Provided that if the order is applicable to the residents of the Sabha area in general, the publication shall be made by the beat of drum as well.
14.(1) The abadi deh map prepared under section 26 shall be published for inviting objections in the following manner:-
(a) a copy each of the map shall be kept in the offices of Revenue Patwari, Gram Panchayat and Block Development and Panchayat Officer for inspection by the residents of the village;
(b) notice shall be displayed outside office of the Patwari and Panchayat Ghar and at any other conspicuous place in the Sabha are giving the following particulars:- i) name of the Sabha area;
ii) mohallas, streets, chowks and abadies in the village in respect of which the map has been prepared;
iii) name of the person who has prepared the map;
iv) places where the map can be inspected on payment of inspection fee of five rupees;
v) place and the name of the Sarpanch, or any other Panch with whom the objections, if any, may be filled;
vi) date of publication of the notice; and vii) last dated for filling of objections, if any, and 1 Inserted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
Publication of orders Section
25.
Preparation of maf abadi deh Section 26.
(c) Publicity to the notice shall be given in the Sabha area by beat of drum through village Chowkidar, record of which duly authenticated by village Lambardar and Sarpanch shall be kept by the Gram Panchayat.
(2) As soon as the objections are considered and the map is finalized by the Gram Panchayat, a notice under sub-section (4) of section 26 shall be displayed outside the office of the Gram Panchayat and at two other conspicuous places in the Sabha area giving the following particulars:- i) name of the Sabha area;
ii) Mohallas, streets, abadies and Chowks in the village in respect of which the map has been prepared;
iii) name of the person from whom the map has been got prepared;
iv) date on which the map has been finalized and the places/ offices from where a copy of the map can be obtained on payment of fee; and v) publicity to the notice shall also be given through village Chowkidar by beat of drum, record of which duly authenticated shall be maintained by the Gram Panchayat.
1[(2A) The abadi deh map prepared under section 26 shall be reviewed after every five years.]
(3) A copy of the map may be obtained by any person by paying a fee of one hundred rupees per copy to the Gram Panchayat or Block Development and Panchayat Officer.
(4) All fees received for inspection and supply of the copies of maps shall be credited to the Gram Fund.
15. If a Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be, undertakes to receive from any property vested in him or the management of any institution or the execution or maintenances of any work or the performance of any duty within its area, it shall satisfy itself that it is free from all encumbrances so that it will not in any way be a burden on the Gram Fund, Panchayat Samiti fund or Zila Parishad fund, as the case may be, or involve or incur any liability.
16. A Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be, shall, if so required by the Government subject to funds at its disposal, give help to-
(a) the educational institutions recognised by Government or affiliated to any University in Haryana State;
(b) the department concerned for the buildings of hospitals or dispensaries and provision for medicines, water supply and diet and other necessities to needy patients;
2[(c) The institutions recognized by the Government for the establishment of old age homes, children home or destitute homes.]
17.(1) The Panchayat Samiti concerned shall be prescribed authority for the purpose of section 38.
1 Inserted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
2 Added vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
Power of Gram Panchayat, Panchayat Samiti and Zila Parishad to take over management of institutions Section 36.
Help in maintenance and improvement of schools, hospitals and dispensaries.
Section 37.
Establishment of primary schools, hospitals and dispensaries.o r a group of panchayats section 38.
(2) When a group of neighbouring Gram Panchayats combines to help in establishing a school, hospital, or Ayurvedic or Unani dispensary, a joint committee shall be formed.
18.(1) Any person aggrieved by an order or by any resolution of a Gram Panchayat, other than one relating to judicial functions of the Gram Panchayat, may prefer an application to the District Development and Panchayat Officer or Sub-Divisional Officer (Civil) within 30 days of the order or the resolution, setting forth concisely the grounds of objection to the order or resolution, as the case may be, together with a certified copy of the order or resolution :
Provided that the District Development and Panchayat Officer or Sub-Divisional Officer (Civil), as the case may be, may condone any delay in preferring the application for sufficient reasons.
(2) On receipt of the application in accordance with sub-rule (1), the District Development and Panchayat Officer or Sub-Divisional Officer (Civil), as the case may be, shall 1[appoint date, time and place] for hearing of the application.
(3) The District Development and Panchayat Officer or the Sub-Divisional Officer (Civil), as the case may be, shall give reasonable opportunity to the Gram Panchayat concerned to explain the view point of the Gram Panchayat on the date, time and place fixed for the hearing of the application before suspending the exe4cution of any resolution or order in dispute or before prohibiting the doing of any act which is about to be done by the Gram Panchayat:
Provided that nothing in this rule shall be construed to curtail the power of the District Development and Panchayat Officer or the Sub-Divisional Officer (Civil), as the case may be, when the acts suo motu fall under section 47.
19.(1) Any person who is a voter of Gram Panchayat, Panchayat Samiti or Zila Parishad, and every resident of the Sabha area, Panchayat Samiti area or Zila Parishad area, may after making an application in writing and with the permission of the Sarpanch, Chairman or President, as the case may be, inspect the non-judicial records of Gram Panchayat, Panchayat Samiti or Zila Parishad 2[during the working hours], after making a payment of Rs. 25,50 or 100 respectively on each occasion.
(2) The Sarpanch, Chairman or President as the case may be, shall on the application of any 3[party], to any proceeding, allow inspection of the record to the said party or its duly recognised agent on payment of fee at the rate laid down in sub-rule (1) on each occasion.
(3) The Sarpanch, Executive Officer or Chief Executive Officer shall, on the application in writing of any voter or any resident of area concerned, supply him with a 1 Substituted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
2 Inserted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
3 Substituted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
Power to suspend action of Gram Panchayat Section 47.
Access to records of Gram Panchayat, Panchayat Samiti and Zila Parishad Section 46.
copy of the relevant non-judicial record or entry in the register or any portion thereof on a payment of a fee of rupees five per page or part thereof.
(4) The Sarpanch, Executive Officer or Chief Executive Officer, as the case may be, shall, on the application of any party to proceedings, supply him with a copy of the relevant record or entry in the register or any portion thereof 1[within thirty days] on payment of a fee of rupees five per page or part thereof.
(5) The said copy shall be signed by Sarpanch, Executive Officer or Chief Executive Officer, as the case may be.
(6) The provisions of section 76 of the Indian Evidence Act, 1872, shall apply, in so far as they are applicable, to all the public documents in the custody of Gram Panchayat, Panchayat Samiti and Zila Parishad.
20.(1) No movable property shall be purchased, sold or transferred by a Gram Panchayat, Panchayat Samiti or Zila Parishad without a prior resolution of Gram Panchayat, Panchayat Samiti and Zila Parishad, as the case may be :
Provided that the Sarpanch may in an emergent case purchase or sell movable property of a value not exceeding Rs. 500:
Provided further that all transactions relating to movable property shall be reported to the Gram Panchayat at its next meeting for its approval.
(2) All contracts by or on behalf of the Gram Panchayat, Panchayat Samiti or Zila Parishad, shall be entered into in the name of Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be, and all documents executed in this connection shall be signed by the Sarpanch and Block Development and Panchayat Officer in case of Gram Panchayat, Chairman and Executive Officer in case of Panchayat Samiti and President and Chief Executive Officer in case of Zila Parishad, as the case may be, after obtaining the prior approval of Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be.
21.(1) (a) A Panchayat Samiti may lease out any property or public place.
(b) A Zila Parishad may lease our any property subject to the provisions contained in section 144.
(c) All leases shall be by open auction after giving publicity as laid down in sub-rule (3) and shall be for a period not exceeding three years :
Provided that the possession of the property so leased out shall be delivered only after execution of lease deed duly 2[executed] between the parties. The lease deed shall be signed by Chairman and Executive Officer or President and Chief Executive Officer, as the case may be :
1 Inserted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
2 Inserted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
Acquisition and transfer of property by Gram Panchayat, Panchayat Samiti and Zila Parishad.
Section 206 and
207.
Sale, lease and other alienation of property or public place by Panchayat Samiti or Zila Parishad Sections 144, 206 and 207 1[Provided further that if the last bid is less than that of the immediately preceding auction, the bid, in case of Panchayat Samiti, shall be accepted subject to the approval of the Zila Parishad and in case of Zila Parishad subject to the approval of Director.]
(2)(a) A Panchayat Samiti or a Zila Parishad shall not ordinarily sell any property or public place belonging 2[or] to vested in or managed by it, if it can be leased out or profitably maintained.
(b) All sales shall be by auction after giving wide publicity as laid down in sub-rule(3).
(3) When any property or public place is to be sold or given on lease, the Panchayat Samiti or the Zila Parishad, as the case may be shall publicise an auction notice in atleast one regional language newspaper and by displaying the auction notice at conspicuous places in the Panchayat Samiti/Zila Parishad area and on the notice boards of offices of the Zila Parishad, Panchayat Samitis and in such other manner as may be considered useful by the Chairman or President, as the case may be.
(4) If, a Panchayat Samiti proposes to dispose of any property or public place in any manner otherwise than by way of lease, it shall obtain the previous sanction of the Government.
(5) The Government shall not accord sanction for the sale, lease or other disposition of the property or public place, under this rule if such sale, lease or other disposition is not in the interest of the Panchayat Samiti or Zila Parishad, as the case may be, or causes inconvenience to the public.
22. The provisions of sections 60 and 121 shall mutatis mutandis apply for election of 3[Chairman, Vice-Chairman, President and Vice-President] during suspension of any Chairman and President under sub-section (1) of section 64 and sub-section (1) of section 160 respectively.
Explanation – The person elected under this rule shall hold office only during suspension period.
23.(1) The Deputy Commissioner concerned shall be the authority empowered by the Government to direct the President, Vice-President or a Member, as the case may be, by order in writing, to forthwith hand over the charge of his office and all papers or property of the Zila Parishad, if any, in his possession as such to the new President, Vice-President or a member under sub-section (2) of section 125.
(2) Under sub-section (3) of section 125 the City Magistrate shall be authorised to issue a search warrant.
(3) Cognizance of an offence punishable under sub-section (4) of section 125 shall not be taken, save on a complaint made by the Chief Executive Officer concerned.
24.(1) A Gram Panchayat, Panchayat Samiti or Zila Parishad shall by a resolution to be recorded in the proceedings book appoint its Sarpanch, Chairman or President or any 1 Substituted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
2 Inserted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
3 Substituted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
Suspension of Chairman and President.
Section 64 and 160.
Refusal to hand over charge.
Section 125.
Suit by or against Gram Panchayat, Panchayat Samiti and Zila Parishad Section 205.
other Panch or member, as the case may be, or any of its officers to contest any suit filed by or against the Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be.
The person so appointed shall file a copy of the said resolution duly attested by the Sarpanch, Executive Officer or Chief Executive Officer, as the case may be, under the seal of the Gram Panchayat Samiti or Zila Parishad, as the case may in the court alongwith other document.
(2) The actual expenditure incurred in institution or defence of the suit shall be chargeable to the fund of the Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be.
(3) When any such suit is decided at any stage, the person so authorised shall without any avoidable delay, in writing inform the Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be, about the decision.
(4) The counsel contesting the suit for and on behalf of the Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be, shall, without avoidable delay, send a report to the concerned Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be, about the decision of the suit at any state and his opinion about further course of action to be taken to defend the over all interest of Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be.
(5) The person so appointed shall not be competent to compound or admit claim of the party suing the Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be, without prior authorization by the Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be, by a resolution in writing passed in a meeting specifically called for the purpose by a majority of not less than 2/3rd of its Panches or members, as the case may be.
(6) If any decree or order is passed by the court as a result of fraud, misrepresentation, concealment of facts, collusion with the order party or lack of proper pairvi, the Sarpanch, Chairman or President, Panch, members or officer so authorised as the case may be, shall be personally liable for the loss caused to the Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be.
25.(1)(i) Subject to the prior approval, of the Panchayat Samiti, and, to the availability of the funds in the budget, a Gram Panchayat may, by a resolution, passed by ¾ majority of its Panches 1[including Sarpanch], prepare a list of employees required by it and shall also decided salary and allowances to be paid to them and the duties to the assigned to each of them:
Provided that the salary and allowances of employees appointed under this rule shall not exceed to that as admissible to their counterparts in Government service :
Provided further that the terms and conditions of appointment and service rules shall be got approved 2[from] the Government.
1 Inserted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
2 Substituted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
Employment of other employees.
Section 16.
(ii) No person shall be employed by the Gram Panchayat if he is a near relative of Sarpanch or any of its Panches or he has been convicted of any offence involving moral turpitude.
Explanation. – For the purpose of this clause, the expression ‘near relative’ shall mean son, daughter, grand son, grant daughter, husband, wife, brother, sister, father, mother, grand mother, wife’s brother, wife’s sister, wife’s father, wife’s mother, husband’s mother, husband’s sister, son-in-law and daughter-in-law.
1[(iii) No employee of the Gram Panchayat shall be retained in service after attaining the age of superannuation as applicable to Government employees.]
(2) A Gram Panchayat may for good and sufficient reasons impose the following 2[penalties] on its employees :-
(i) Censure;
(ii) recovery of whole or part of any pecuniary loss caused to the Gram Panchayat by negligence or breach of orders of the Gram Panchayat;
(iii) removal or dismissal from service :
Provided that before imposing any penalty the employee shall be informed of the specific charge(s) against him and shall be given a reasonable opportunity to explain his position or produce any evidence. In case the reply to charge(s) is found to be unsatisfactory an enquiry shall be got conducted following the procedure laid down in Haryana Civil Services (Punishment and Appeal) Rules, 1987.
(3) Any employee who has been punished under sub-rule (2), may prefer an appeal within 30 days of communication of the order of punishment to the employee, to the Panchayat Samiti, whose decision shall be final.
(4) The services of any employee of a Gram Panchayat can be terminated by giving him one month’s notice or in lieu thereof one month’s pay or pay for the period by which the notice falls short of one month.
26.(1) For purpose of section 44 the concerned District Development and Panchayat Officer shall be the prescribed authorized.
(2) For purpose of clause (o) and (p) of sub-section (1) 175 the Deputy Commissioner concerned shall be the prescribed authority in cases of Sarpanch [***] and Panch and in cases of Chairman, Vice-Chairman, member, President and Vice-President, the Government shall be the prescribed authority.
(3)(i) if the two bodies at dispute are situated with in one and the sane district, Deputy Commissioner of the concerned district shall be the prescribed authority.
(ii) if the bodies at dispute are situated in more than one districts but within one and the same division, the Divisional Commissioner of the concerned shall be the prescribed authority: and 1 Substituted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
2 Inserted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
Prescribed authority Sections 44
175. and 215 A.
Procedure regarding committees.
Sections 22, 83 to 85, 139 and 140
(iii) if the bodies at dispute are situated within more than one divisions, Financial Commissioner, Revenue, Government of Haryana, shall be the prescribed authority.
27.(1) If a committee constituted under section 22 wants to appoint a member of farmers clubs, mahila mandals, yuvak mandals and other similar bodies as a member of the committee, it shall pass a resolution to that effect and request the concerned body by sending a copy of the said resolution to the concerned body. Similarly the Production Committee, through a resolution duly passed by it, shall request the concerned societies to sponsor the name of a representative of co-operative societies in the Panchayat area to be appointed in the Production Committee. On receipt of such name he shall be appointed as a representative of co-operative societies in the Panchayat area in the Production Committee.
(2) Gram Sachiv shall be ex-officio Secretary of each Committee constituted by the Gram Panchayat.
(3) The Gram Panchayat, Panchayat Samiti and Zila Parishad shall appoint members of Committee by a resolution 1[* * *].
(4) Gram Panchayat, Panchayat Samiti and Zila Parishad shall decide the 2[term] of the office of each committee and shall assign function, duly and extent thereof to it.
(5) The proceedings of each committee shall be recorded in a separate proceeding book kept for the purpose by the Secretary concerned and each member shall put down/affix his signatures/thumb impression therein at the end of meeting of such committee.
(6) The Gram Panchayat, Panchayat Samiti and Zila Parishad shall have a right to retire a member and to appoint a new member in his place on a reasonable ground.
(7) `The member shall be appointed by virtue of their qualifications, experiences, social service and special knowledge on particular subject.
(8) A person may be a member of more than one committee and sub-committees.
(9) All members shall have a right of vote. The decisions shall be taken by majority of vote and the Chairperson of the Committee shall have a casting vote in case of equality of votes.
3[(9A) Majority of members of the committee shall form a quorum. If at the time appointed for the meeting, there is no quorum, the Chairperson shall adjourn the meeting to such time on the following day or such future day, as he may decide.]
(10) If at any meeting of committee, Chairperson is absent the members present shall elect one of the members to be the Chairperson of such meeting.
(11) A Committee shall perform such functions, as may be assigned to it under the Act or by Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be.
(12) Each committee shall meet at least once a month.
1 Omitted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
2 Substituted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
3 Inserted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
(13) All the record of any committee shall be a part of record of concerned Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be.
(14) Each committee, at any level, shall be empowered to require attendance at its meeting of any official/officer who is connected with the work of committee.
(15) The Secretary of the Committee shall issue notices of the meeting under the instructions of the committee and ensure that the notices are served upon the members of the committee and officials/officers concerned.
(16) The Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be, may call for proceedings, of any committee, and may for sufficient reasons to be recorded revise any decision of that committee or sub-committee, as the case may be.
(17) Each committee shall submit the detailed report of its functions to the Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be, and the Gram Panchayat, Panchayat Samiti or Zila Parishad, as the case may be, shall take final decision on it, in its meeting.
(18) The rights and liabilities of the appointed members shall be similar to those of other members of the concerned committee or sub-committee, as the case may be.
(19) The provision of this rule shall mutatis mutandis apply to local committee constituted under section 22.
1[(20) Amenities sub-committee in respect of pubic works shall consist of one woman panch, one panch representing the area comprising the site of public work to be undertaken and two residents of the concerned locality. In case of public work relating to school the headmaster of the concerned school and in case of Chaupal, the representative of the concerned community, shall be a member of the Amenities sub-committee. The Junior Engineer, Sub-Divisional Officer and Executive Engineer, as the case may, shall be technical member of the committee undertaking works up to Rs. 1,25,00, Rs. 3,00,000 and Rs. 5,00,000 respectively.
(21) After completion of the work majority of the members, including technical member and Sarpanch of the Amenities sub-committee, referred to in preceding subrule(20), shall certify the completion thereof in writing.]
28.(1) The report, required by sub-section (1) of section 20, shall contain the complete details and description, including the amount of expenditure work wise, source of income and list of functionaries, regarding the work done during the previous year and the work proposed to be done during the following year and shall be submitted to the Block Development and Panchayat Officer and the Panchayat Samiti concerned by the end of February next following in connection with the previous year and by the end of November next preceding in connection with the work proposed to be done during the following year.
(2) The reports prepared under sub-rule (1) and sub-section (2) of section 20 shall be published by affixation on the notice board of the Gram Panchayat and on the 1 Added vide Notification No. G.S.R.37/HA11/94/S. 209/2000 dt. 13-7-2000.
Report on work of Gram Panchayat.
Section 20.
conspicuous places within the territorial jurisdiction of the Gram Panchayat and also on the notice board of Panchayat Samiti and Zila Parishad.
(3) For purposes of section 20 the concerned Block Development and Panchayat Officer shall be the prescribed authority.
1[28A. Application of Gram Fund, Samiti Fund and Zila Parishad Fund. Sections 21, 75, 100, 137, 146 and 209.- (1) A Gram Panchayat or Panchayat Samiti or Zila Parishad may utilize its fund for the performance of functions and duties assigned to it by or under the Act subject to the condition that any grant-in-aid by the Government to the Gram Panchayat, Panchayat Samiti or Zila Parishad shall be utilized for the specific purpose for which it is assigned by the Government, if any.
(2) The Government may direct a Gram Panchayat or Panchayat Samiti or Zila Parishad to perform such function or duty or implement such development work out of its fund as has been assigned to the Gram Panchayat, Panchayat Samiti or Zila Parishad by or under the Act subject to the condition that the demand for such development work has been raised by a resident of such Gram Panchayat, Panchayat Samiti or Zila Parishad and is deemed by the Government to be in public interest.]
29. The Government or any other officer appointed in this behalf, may inspect works or development schemes under the control of 2[Zila Parishad] and also the relevant records pertaining to such works or development schemes on any day.
30. All the record including registers and books, maintained by a Gram Panchayat, Panchayat, Panchayat Samiti and Zila Parishad shall be kept by the concerned body for five years after which it shall be consigned to the general record room of the District Officer incharge of the Panchayats at the district headquarter, for being preserved in perpetuity except the record destroyable which shall be destroyed in accordance with the Destruction of Records Act, 1917.
Provided that if for any reason audit for these bodies has not been carried out or audit objections relating thereto have not been met with such record shall be consigned within one month after such objections have been met with.
31. The management of the land taken over under sub-section (1) of section 50 shall be done in the best interest of the inhabitants of the Sabha area. The person managing the land under this rule shall exercise same powers as those vested in the Gram Panchayat.
3[31A(1) Apportionment of assets and liabilities. Section 7, - For the purposes of subsection (3A) of section 7, the assets and liabilities shall be apportioned by the concerned Deputy Commissioner as under:- 1 Inserted vide Notification No. S.O. 52/H.A. 11/1994/S. 209/2023 dated 18.08.2023.
2 Substituted vide Notification No. S.O. 101/H.A. 11/1994/S. 209/2010 dated 27.09.2010.
3 Added vide Notification No. S.O. 128/H.A. 11/1994/S. 209/2013 dated 23.12.2013.
Technical Supervision and Inspection.
Section 156.
Power to take over management of land Section 50.
Consignment or records Section 209.
(i) all immovable properties situated within the revenue estate or sabha area of a particular Gram Panchayat, shall vest in that Gram Panchayat;
(ii) Other movable and immovable properties, not within the revenue estate or sabha area of a particular Gram Panchayat including funds, shall be apportioned between the existing and the newly constituted Gram Panchayat in proportion to their population.
(iii)The assets and liabilities, not dealt under clauses (i) and (ii) above, shall be apportioned in the manner agreed upon and in case there is no such agreement within a period of one year from the date of bifurcation of sabha areas, the Deputy Commissioner shall be competent to determine such assets and liabilities, as he may deem fit.
(2) The Gram Panchayat, aggrieved by an order of the Deputy Commissioner may, within a period of thirty days from the date of order, prefer an appeal to the Divisional Commissioner, whose decision thereon shall be final.]
32. The Punjab Panchayat Samitis and Zila Parishads Chairman and Vice-Chairman (Election) Rules, 1961, the Punjab Panchayat Samitis (Co-option of Members) Rules, 1961, the Punjab Panchayat Samiti and Zila Parishads (Sale, lease and other alienation of property and public places) Rules, 1964, the Punjab Panchayat Samitis and Zila Parishads (Conduct of Proceedings) Rules, 1961, the Punjab Panchayat Samitis (Vacation of office by Chairman and Vice-Chairman) Rules, 1963 and the Punjab Panchayat Samitis and Zila Parishads (Suits) Rules, 1963 and the Punjab Gram Panchayat Rules, 1965 in their application to the State of Haryana and the Haryana Gram Panchayat (Co-option of Women Panches) Rules, 1971 and the Haryana Panchayat Samitis (Primary Members) Election Rules, 1981, are hereby repealed.
Provided that anything done or any action taken under the rules so repealed shall be deemed to have been done or taken under the corresponding provisions of these rules to the extent it is not inconsistent with these rules.
Repeal and saving.
FORM I (See rule 12) CASH BOOK Year Gram Panchayat ____________Block _________Tehsil ___________District ________ ________________________________________________________________________ RECEIPTS Income to be deposited into Government Treasury 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 S er ia l n o .
D at e N am e o f th e p er so n m ak in g t h e p ay m en t C o u rt f ee C o p y in g f ee P ro ce ss f ee F in es T o ta l C o m p en sa ti o n A m o u n t d ep o si te d a s ex p en se s o f w it n es s T ax es V o lu n ta ry c o n tr ib u ti o n G ra n t fr o m G o v er n m en t o r lo ca l b o d ie s O th er r ec ei p ts N o .
an d d at e o f re ce ip t G ra n d t o ta l S ig n at u re o f S ar p an ch PAYMENTS 18 19 20 21 22 23 24 25 26 27 28 29 30 S er ia l n o .
D at e N am e o f P ay ee N at u re o f p ay m en t A m o u n t tr an sf er re d T re as u ry C o m p en sa ti o n A m o u n t p ai d t o w it n es s as e x p en se s O th er e x p en d it u re S ig n at u re o r th u m b i m p re ss io n o f p ay ee T o ta l S ig n at u re o f S ar p an ch B al an ce Notes:- (1) Every entry must be signed by the Sarpanch.
(2) In the case of money transferred to the Government Treasury, the money orders coupons or the receipted copies of the challans should be pasted in the column (26) “Signature or thumb impression of payee”.
(3) At the end of every month the total income and expenditure of the month should be calculated and the balance struck. In column 29 for ‘balance’ details of the amount in hand with the Sarpanch and the amount deposited in the Saving Bank, etc. should be given.
FORM II (See rule 12) Proceeding Book Gram Panchayat of _____________Block __________ Tehsil _______ District __________________________ 1 2 3 Date Name of Panches present Business trasacted Signature of the Sarpanch and other Panches present FORM III (See rule 12) INSPECTION BOOK Gram Panchayat ______________ Tehsil ___________________ Block __________________District _______________ 1 2 3 4 5 Serial No. Date of inspection Name and designation of the person making the inspection Note of Inspection with the signature of the person recording it.
Action taken by the Gram Panchayat to remove the defect, if any.
FORM IV (See rule 12) RECEIPT BOOK
(1) Name of Gram Panchayat ___________ Civil Suit
(2) Serial No. of _____________________ Criminal Case
(3) Date of payment __________________
(4) Name of Payer ___________________ Amount Paid Rs. P.
(1) Fees :
(2) Fines :
(3) Taxes :
(4) Compensation :
(5) Voluntary contributions: :
(6) Grants from Government :
or Local Bodies ___________ Total ___________ Signature of Sarpanch FORM IV (See rule 12) RECEIPT BOOK
(1) Name of Gram Panchayat ___________ Civil Suit
(2) Serial No. of _____________________ Criminal Case
(3) Date of payment __________________
(4) Name of Payer ___________________ Amount Paid Rs. P.
(1) Fees :
(2) Fines :
(3) Taxes :
(4) Compensation :
(5) Voluntary contributions: :
(6) Grants from Government :
or Local Bodies ___________ Total ___________ Signature of Sarpanch FORM V (See rule 12) Attendance Register Gram Panchayat _____________ Block _________________District ______________ Serial No. Date of meeting Description of Meeting Name of Sarpanch Initial or thumb impression Name of Panch Initial or thumb impression Name of Panch Initial or thumb impression Name of Panch Initial or thumb impression Name of Panch Initial or thumb impression FORM VI (See rule 12) Register of demand and Collection of Taxes, Duties, Cesses and Fees Gram Panchayat ______________ Block _______________ Tehsil _________________ District ______________________________ 1 2 3 4 5 6 7 8 9 10 11 12 13 Serial No.
Name and Parentage etc. of the assessee N at u re o f T ax B al an ce o f la st y ea r A m o u n t as se ss ed R em is si o n o f T ax N o .
an d d at e o f re so lu ti o n r em it ti n g th e ta x T o ta l am o u n t to b e re al iz ed R es u lt o f ap p ea l, i f an y A m o u n t co ll ec te d D at e o f co ll ec ti o n w it h R ec ei p t N o .
B al an ce a t th e en d o f th e y ea r R em ar k s Rs.
P.
Rs.
P.
Rs.
P.
Rs.P. Rs.P .
Rs. P.
FORM VII (See rule 12) Register of Court Cases Name of Applicant and description of plantiff/applicant Name and Description of respodant/Defe ndent Details of matter involved in case Area of land, if involved Date of Institution Name of the court and case number Date of Decision Brief description of judgement/ order 1 2 3 4 5 6 7 8 Date of application for certified copy Date of delivery of certified copy Appeal Revision Review High court Final Position Remarks if any Filled by whom with date Decision with date 9 10 11 12 13 14 FORM VIII (See rule 12) Application for Land Acquisition Name of Gram Panchayat _______________ Block ___________ Tehsil _____________ District ______________________ Description of land Purpose of acquisition Whether Private negotiations to purchase the land were made and have failed 1 2 3 Signature of Sarpanch ________________________________________________________________________ FORM IX (See rule 12) Register of Fees and Fines Gram Panchayat _________________ Block ______________ Tehsil _______________ District _______________________ Fee paid /Fine imposed Amount recovered Serial No.
Case Number Name of accused Amount date Number of receipt Amount Date 1 2 3 4 5 6 7 8 Rs. Rs.
Serial Number of General cash book challan Amount Number and date of Treasury Initial of Sarpanch Remarks Amount credited 9 10 11 12 13 Rs.
FORM X (See rule 12) STOCK REGISTER OF MATERIAL Gram Panchayat ___________________ Tehsil _______________ District _________ Block ___________________ Description of Material Dat e Openin g Balance Numbe r or quantit y of articles receive d Tota l To who m issue d Numbe r or quantit y of articles issued Balanc e Signature of the person in acknowledgeme nt of his having received the articles Remark s 1 2 3 4 5 6 7 8 9 FORM XI (See rule 12) WORKS REGISTER Name of Block Name of Village Name of work Amount of Administrative approval Amount of Technical sanction Sr.
No.
Date Particulars of item Reference to stock register Quantity Value Total Signature Remarks 1 2 3 4 5 6 7 8 9 FORM XII (See rule 12) Register of Muster Roll Serial No. Name of Gram Panchayat and person incharge of work Date of issue Date of return Remarks
(i) (ii) (iii) (iv) (v) FORM XIII (See rule 12) Register of Immovable Property (other than Shamlat Deh) Gram Panchayat __________________ Block _______________ District___________
1. Serial No.
2. Particulars and location of the property (Plinth area of accommodation available in the building and other such information)
3. Name and address of previous owner.
4. How acquired or purchased (by gift, sale, transfer or otherwise with date of transaction)
5. Purpose for which acquired, purchased or gifted
6. Cost price Rs. Paise
7. No. and date of Gram Panchayat resolution and approval by the Competent Authority
8. How disposed of or utilized with authority and date of disposal or sale, if any.
9. No. and date of Gram Panchayat resolution about disposal or utilization of the building
10. Sale price, if any
11. Remarks (Name and address of the person, body or institution to whom the property is sold and other such informtion)
12. Signature of the Sarpanch.
FORM XIV (See rule 12) Stock Register of Furniture and other Articles Gram Panchayat ________________ Block ____________________ Tehsil __________ District ____________________ Sr.
No .
Particular s, number (if any) and descripti on of articles Date and cost of purcha se of article Signatu re of Sarpanc h when entry is made in the register Conditi on on 1st April, 19 Manner and other particula rs of final disposal the article and date of disposal with date of its removal from the record Particular s of authority authorizi ng disposal Signatu re of Sarpanc h when the articles struk off the register Remar ks FORM XV (See rule 12) Stock Register of Library Books Gram Panchayat _________________ Tehsil ________________ District ____________ Block _____________________ Serial No. Name of the Book No. of volumes Author Publisher Price per copy Date of receipt or purchase Reamrks FORM XVI (See rule 12) Issue Register of Library Books Gram Panchayat _________________ Tehsil ________________ District ____________ Block _____________________ Date of issue Name of book, its script and the serial No. of the stock Register Name and address of the person to whom issued Signature of the person to whom issued Date on which received back Initial of the Sarpanch Remarks FORM XVII (See rule 12) Register of Security Deposits Gram Panchayat _______________ Block _________________ District _____________ Serial No. Number and date of order under which deposited Date of deposit Name of depositor Purpose of deposit Amount deposited Signature of Sarpanch 1 2 3 4 5 6 7 Rs. P.
Number and date of order sanctioning return or lapse of deposit Date of return or lapse Name of payee Amount paid Balance Signature of payee Remarks 8 9 10 11 12 13 14 FORM XVII (See rule 12) REGISTER OF RECEIPTS BOOKS Gram Panchayat _________________ Tehsil ________________ District ____________ Block _____________________ Receipt Issue 1 2 3 4 5 6 7 8 Date Total number of books received Serial number of books Number of forms in the book referred to in column 3 Signature of Sarpanch Date Serial number of book removed from stock Signature of Sarpanch FORM XIX (See rule 12) DESPATCH REGISTER (ACCOUNT OF STAMPS ALSO TO BE MAINTAINED IN THIS REGISTER) Gram Panchayat _________________ Tehsil ________________ District ____________ Block _____________________ Issue No. Date To whom sent Subject Amount of stamp utilized Balance of amount of stamps 1 2 3 4 5 6 FORM XX (See rule 12) RECEIPTS REGISTER Gram Panchayat _________________ Tehsil ________________ District ____________ Block _____________________ Serial No. From whom No. and date of letter Subject Brief description of the action taken 1 2 3 4 5 M.D. Asthana, Financial Commissioner and Secretary to Government, Haryana.
Development and Panchayats Department