Panjab Khadi and Village Industries Board Regulations, 1958 . Regulations (Amended upto, 1995) Haryana Khadi and Village Industries Board INDUSTRIES DEPARTMENT The 23rd April, 1958 No. 1046-8DIB-58/20076.—The following Regulations made by the Punjab Khadi and Village Industries. Board with the previous ‘sanction of the Governor of Punjab, in exercise of the powers conferred by section 35 of the Punjab Khadi and Village Industries Board Act, 1955 (Punjab Act No. 40 of 1956), are hereby notified in pursuance of sub-section (1) of the said section :- PRELIMINARY
1. These regulations may be called the Punjat; Khadi and Village Industries Board Regulations, 1958.
2. In these regulations, unless the context otherwise requires— (@) 'Act' means the Punjab Khadi & Village Industries Board Act, 1955 (Punjab Act 40 of 1956);
(b) _'Committee' means the Committee which the Board may constitute under section 11 of the Act.
PART II PROCEDURE AND DISPOSAL OF BUSINESS AT MEETINGS OF THE BOARD
3. The Board shall hold an ordinary meeting on such date and at such time and place as may be fixed by the Chairman.
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4. 'nwsecmlnry shall send intimation of the date, time and ~place and also a copy of the agenda of the ordinary “Smeeting to all the members of the Board atleast ten clear days before the date fixed for the meeting,
5. A notice sent by ordinary post on the address of the member as maintained in the books of the Board for the ordinary meeting shall be enough. Telegraphic notice on such address may be issued in the case of special meeting.
6. (1) The Secretary in consultation with the Chief i executive and Chairman shall convene ordinary meetings atleast once a quarter in every year. (The words 'the Chief Executive and' have been added vide Gazette notification No. 1/1/57-4IBII-79 dated 14-6-1991)
(2) Atleast one special meeting shall be called by the Chairman every year to consider and frame budget and programme for the next financial year in the month of July or August or as soon thereafter as may be possible. Special meetings can also be requisitioned if two- thirds of the members so desire in writing. The date, time and place of such meeting shall be fixed by the Chairman.
7. The Secretary shall send an intimation of such a special meeting to all the members atleast three clear days before the date fixed for the meeting and shall send a copy of the agenda alongwith the intimation.
8. Notwithstanding anything contained in Regulations 4 and 7 the Chairman or other person presiding may place or permit t0 be placed for the consideration of the Board 2
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12 __any matter not included in the agenda of a meeting of the Board on which the advice of the Board is required and the Board shall consider the matter at such meeting.
(The words 'Vice Chairman' omitted vide Gazette notification No. 1/1/57-41BII-79 dated 14-6-1991).
Every meeting shall be presided over by the Chairman or, in his absence, the members shall choose from among themselves a person to preside over the meeting. (The words. "by the Vice Chairman' in the absence of both" omitted vide Gazette notification No. 1/1/57-4IBII-79 dated 14-6-1991) Quorum at every meeting shall consist of 1/3rd of the total number of members of the Board :
Provided that an adjourned meeting for want of a quorum may be held without quorum to consider the agenda already circulated on such date, time and place as the Chairman may fix.
The Chairman may, with the consent of the members present, adjourn or postpone a meeting but no business other than the business left unfinished shall be transacted at any adjourned meeting and such other business of which notice was given to the members in accordance with the provisions of these regulations.
(1) All matters coming before the Board shall be decided by a majority of the votes of the members present and voting.
(2) In case of equality of votes, the Chairman, or the person presiding shall have and exercise a second 3
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Or a casting vote.
(The words 'Vice Chairman’ omitted vide gazette e notification No. 1/1/57-4IBII-79 dated 14-6-1991)
(3) All other points of procedure at any meeting shall be decided by the Chairman or other person presiding.
(The words 'Vice Chairman' omitted vide gazette notification No, 1/1/57- 41B 1I-79 dated 14-6-1 991).
(4) Any resolution of urgent and important nature may be passed by circulation amongst members of the Board or members of the Committee with the approval of the Chairman.
The business of the Board shall be transacted from day to day as may be decided by the Chairman until the agenda is finished.
The proceedings of the meeting shall be maintained by the Secretary and shall be confirmed in the next meeting of the Board.
(The word ‘succeeding’ omitted vide gazette notification No. 1/1/57-4IBI1-79(I) Dated 10-1-86).
(Deleted vide gazette notification No. 1/1/57-41 B1I-79 (1) Dated 10-1-86).
PART 111 FORMATION OF COMMITTEES FOR DISCHARGE
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OF FUNCTIONS OF THE BOARD The Board shall appoint from time to time from amongst its members one or more Committees under section 11 of the Act for the discharge of its various functions and duties.
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The Chairman, the Chief executive and the Secretary of the Board shall also be ex-officio members of all the Committees. The Chairman may invite any other person 10 sit in any of the Committees for advice.
(The words 'Chief Executive' have been added vide gazette notification No. 1/1/57-41BII-79 dated 14-6-1991) The functions of the Committees shall mainly be:- A Finance and Budget Programme Committee
(i) Preparation of budget Estimates.
(ii) Procurement of finance.
(iii) Scrutiny of annual programme.
(iv) Watching progress of expenditure.
(v) Study and evaluation of progress made and results achieved.
B Executive Committee.
@) Itwilladvise the Board with regard to appointment, fixation of pay. conditions of service and the functions and duties of officers and servants of the Board.
(substituted vide notification No. 1/1/57 - 41B 1I- 19 dated 26-7-94)
(i) All matters as the Chairman considers to be important shall be placed before the committee for advising the Board.
C Khadi Committee—Consideration of ways and means to promote Khadi and Village Industries in the State.
5, * D Co-operative adyisory Committee,— Consideration of Wways and means to promote Khadi and Village Industries in the State on Co-operative lines.
(The word ‘expand' has been substituted by the word ‘promote’ vide gazette notification No. 1/1/57-41 BI1-79 (1) dated 10-1-86 in C and D).
E Pilot Project Committee,— Consideration ofwork to be done in the Communjty Project Areas.
19. The procedure to be followed by the Comminees, for the conduct of its business shall be as follows:- 6] TbeCormnimesballholdanna:ing asand when necessary. (#) The Secretary shall send notice of every meeting 1o each member of the Committee atleast five clear days before the date fixed for the meeting together with a copy of the Agenda for such meeting.
(ii)) Any member desiring to move a resolution at 2 meeting shall send a Copy of the same to the Secretary atleast seven days in advance.
(iv) . Three members shall form quorum.
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(vii) The various Committees appointed by the Board * shall submit to the Chairman of the Board, a copy of their recommendations, who shall arrange to place the same before the Board as soon as possible {hereafter for the consideration of the Board.
PART IV Remuneration, allowance and other conditions of
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service of the employees of the Board.
(Heading substituted 'vide gazette notification No. 1/1/57 41B 11-79 (I) dated 10-1-1986) (Omitted vide notification No. 1/1/57-41B 11-79 dated 26-7-1994).
The employees of the Board shall generally be governed by the same conditions and rules of service as are applicable to the Government servants of the State of Haryana possessing equivalent status.
(The words "Punjab possessing equal status' substituted by 'Haryana possessing equivalent status' vide gazette notification No. 1/1/57-41B T1-79 (D dated 10-1-86.
The staff shall draw its salaries in accordance with the budget provision passed from time t0 time.
The benefit of the Provident Fund shall be provided for the members of the staff, subjectto such rules as may be framed or approved by the Board.
The Board may take on deputation government servants on such terms and conditions as may be mutually settled with the State Government.
7 = (The word ‘concerned’ omitted vide gazette notification _No. 1/1/57-41B 11-79 (1) dated 10-1-86).
PART V Functions and duties of the Secretary and other employees of the Board.
(Heading substituted vide gazette notification No. 1/1/57-41B 11-79(I) dated 10-1-86)
25. The following shall be the duties and powers of the i Secretary :- } (1) To arrange for holding meetings of the Board or its i committees, maintain proceedings of the Board and records thereof according to rules and regulations.
(2) To act as convener of the meetings. (The word i = ‘meeting' substituted by the word ‘meetings' vide i gazette notification No. 1/1/57-41B II-79 (1) dated i 10-1-86) .
(3) To carry on day-to-day routine administration of the Board and its affairs particularly in regard to schemes, works or institutions run by or administered by the Board and exercise such powers as may be necessary in the proper discharge of his duties and responsibilities including examination of books of accounts, vouchers or other relevant registers by himself or any other official so authorised.
(4) To look after the property and other contractual obligations of the Board.
(5) To operate on the funds of the Board in accordance 8 ®) (] ®) (O] with the rules and maintain or cause to be maintained by his staff proper accounts of the Board.
With the exception of such funds as may be provided in Regulations of the Board, to deposit cash with a Coop. Bank or a Scheduled Bank with the approval of the Board.
(The words ‘the State Bank of India, or' omitted vide gazette notification No. 1/1/57-41 B I1-79 (1) dated 10-1-86).
To purchase or sanction purchase of raw-material required for any scheme, work or institution sanctioned under the scheme and also to purchase or sanction purchase of goods, instruments or sundry articles as may be approved in the budget or under the contingent grant, provided the amount does not exceed Rs. 10,000 and with the sanction of Chief Executive for an amount exceeding Rs.
10,000 upto the full limit of Personal ledger Account.
(The Word ‘Chairman’ has been substituted by the words 'Chief Executive' vide gazetted notification No. 1/1/57-41B II-79 dated 14-6-1991).
To engage skilled or unskilled labourers, etc., or permit the same to be engaged on daily wages as may be required under the scheme.
To permit any building to be hired for carrying out functions of the Board upto Rs. 100 per mensem and upto Rs. 250 with the approval of the Chairman 9 (€3))
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(14) -and above that with the approval of the Executive Committee.
To appoint Class IV servants or terminate their services or make appointment of Clerks as stop gap arrangements in consultation with the Chief Executive.
(The word 'Chairman' has been substituted by the words 'Chief Executive' vide gazette notification No. 1/1/57-41B 11-79 dated 14-6-1991).
To send the proceedings of the meetings of the Board to the Government of Haryana in the Administrative Department concerned under section 10 of the Act.
(The word 'Punjab’ substituted by the word 'Haryana' vide gazette notification No. 1/1/57-41 B II-79 (1) dated 10 - 1 -86).
To sue or be sued in the name of or on behalf of the Board.
To assign duties to the servants. of the Board working under it in consulation of Chief Executive.
subject to any general directions issued by the Board.
(The words 'in consultation with Chief Executive' omitted with gazette notification No. 1/1/57-4IB 11-79 dated 14-6-91).
To sign all the pay and contingent bills and also to sign the T.A. bills of the non-official member and the servants of the Board.
10 T T B o Led the sg‘pff‘employéd in the various uons in consonancg with the Subject fo %pmvmons of thé rules framed under the cretary shall exercise such powers and P. C. NAYAR, Secretary, * Board, Chandigarh liqab Khadi and Village Industries, b & R r —