(i) to preside over all meetings of the Sports Council and its Executive Board and to discharge such functions as may be assigned to him in that capacity by the Sports Council/Executive Board. In the case of equality of votes, the Chairperson shall have a casting vote;
(ii) to sanction expenditure up to Rs.10000/- for an individual item; and
(iii) to take decisions to meet the situation in anticipation of the approval of the Executive Board but such decisions shall be placed before the next meeting of the Executive Board for confirmation.
7. [1] In the absence of Vice- Chancellor (Chairperson), the Officer who will be looking after the duties of Vice-Chancellor shall function as Chairperson and shall exercise the power vested in him.
8. The Secretary shall -
(a) carry on correspondence on behalf of the Sports Council and give effect to the resolutions of the Council as its Executive Officer;
(b) issue notices of meetings and record minutes of the same and be responsible for their maintenance;
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(c) be responsible for the maintenance of other records and registers as well as the custody of all property of the Sports Council;
(d) carry out other duties which may be entrusted to him from time to time;
(e) have an imprest of Rs.5,000/- to meet petty expenditure and also have another imprest of Rs.5,000/- specially to meet petty expenses on Mini Bus (Station Wagon) of the Pt.B.D.Sharma University Sports Council to be recouped from time to time;
(f) have power to incur and expenditure upto Rs.1,500/- on an item at a time;
(g) be in-charge of the finances of the Sports Council;
(h) issue receipts for all sums received;
(i) make payments in accordance with the rules prescribed by the Sports Council;
(j) maintain accounts of the Sports Council funds and present a statement of accounts duly audited by the University Auditors; and
(k) to operate upon the accounts of the Sports Council and sign all cheques for all expenditure duly sanctioned and pre-audited.
9. Subject to the approval of the Vice-Chancellor, the Assistant Secretary/Assistant Secretaries shall discharge such duties as may be assigned by the Secretary. The seniormost Assistant Secretary shall function as Secretary in the absence of the latter.