A notice in writing of at least 30 days shall be given by the Managing Director to the Shareholders for convening the A n n u a | General Meeting of the Corporation.
Business at the Annual General Meeting. - At the Annual General Meeting the following business shall be transacted :-
(a) Consideration of the annual accounts of the Warehousing Corporation to gether with the audit report thereon.
(b) Any other business with the consent of the Chairman.
(i) | Voting by State Government. - (i) The State Government may, by an order in writing, authorize any of its officers to act as its representative at the annual general meeting of the Corporation and the officer so authorized shall be entitled to exercise the same power on behalf of the State Government as if he was an individual shareholder of the Corporation. The officer so authorized shall not be deemed to be a proxy.
(ii) | Acopy of any order made under Sub-Regulation (i) shall be deposited with the Managing Director or any other officer of the Corporation deputed for the purpose by the Managing Director before the time fixed for the meeting.
(iii) | An order made under Sub-Regulation (i) above may subsequently be revoked by the State Government by depositing a notice of revocation before the time fixed for the meeting and due revocation of an order shall in no way prohibit the issue of another order by the State Government and the deposit of a copy thereof with the Managing Director or any other officer of the corporation equated for the purpose by the Managing Director within the time limited by the Sub-Regulation (ii) above.
Voting by Central Warehousing Corporation. - The Managing Director of the Central Warehousing Corporation may authorize any official of the Central WwW a r e h O u cS i n g Corporation or any other person to act as the representative of the said Central Ware housing Corporation at the Annual General Meeting of the Corporation and the person so authorized to act shall be entitled to exercise the same powers on behalf of the Central Warehousing Corporation as if he was an individual shareholder of the Corporation. The authorization so given may be in favor of two representatives in the alternative and shall be in writing signed by the Managing Director of the Central Warehousing Corporation. Such authorization shall be deposited with the Managing Director or any other officer of the Corporation deputed for the purpose by the [ 81 ]
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Managing Director before the time fixed for the meeting. A person acting in terms of authorization given under this Regulation shall not be deemed to be proxy.
Quorum of General Meeting. -A quorum for the Annual General Meeting of the shareholders shall be one. If within 30 minutes from the time appointed for the m e e t i n g , quorum is not present, the meeting shall stand adjourned to such date and at such time and place as the Chairman may determine. At the adjourned meeting business of the last meeting shall be conducted irrespective of there being a quorum or not.
Chairman of the General Meeting. - The Chairman or in his absence, a Director (other than the Managing Director) chosen by the Members present and entitled to vote at the meeting shall be the Chairman at such a general meeting.
Voting at General Meeting and Decision by Majority. - (a) At any general meeting aresolution put to the vote of the meeting shall be decided on a show of hands.
A decision shall be taken by majority of votes. In case of equality of votes the Chairman of the general meeting shall have a second or a casting vote.
(b) | Adeclaration by the Chairman of the General Meeting that resolution has been carried or rejected there at upon show of hands of the members present and entitled to vote, shall be conclusive and an entry to the effect in the books containing minutes of the proceeding of the Corporation shall be sufficient evidence to that effect with proof of the number of proportion of the votes in favor of or against such resolution.
Minutes of the General Meeting. - (a) the Corporation shall cause minutes of all proceedings of general meeting to be recorded in a book kept for that purpose.
(b) | Any such minutes if signed by the Chairman of the meeting in which the proceedings are recorded or by the Chairman of the succeeding meeting shall be evidence of such proceedings.
(c) Until the contrary is proved, every general meeting in respect of the proceedings where minutes have been recorded, shall be deemed to have been duly called and held and all proceedings taking place therein to have duly taken place.
Chandigarh Dated M. S. RATHEE, the 6th February, 1981 Managing Director.
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