. (1) On the receipt of a notice of suit, the Secretary of the Gram Panchayat or Executive Officer of the Panchayat Samiti or Secretary of the Zila Parishad, as the case may be, shall proceed to collect, with least possible delay, all information regarding the facts of the case. Thereafter, he shall, as soon as possible, submit a detailed report to the Pradhan of the Gram Panchayat or Chairman of Panchayat Samiti or Zila Parishad, as the case may be, alongwith the following documents together with the exact list of the same for further necessary action:-
(a) the notice of the suit, the summons and a copy of the plaint ;
(b) an annotated copy of the plaint stating against each paragraph whether each statement of the fact made therein is correct or not, and if not, in what respect it is not so ;
(c) copies of documents and lists of documents, if any, filed with the plaint;
(d) copies of all other documents procurable , which are believed to bear on the case, either for the plaintiff or the defendant together with as accurate a description as may be, of other 43 documents, if any, which are believed to be relevant, but of which the contents cannot be precisely ascertained except through the court; and
(e) All the correspondence and written proceedings connected with the subject of the suit.
(2) The report should be clear and detailed stating:-
(a) the circumstances which led to suit mentioning precisely when and where, each occurred, the course which is proposed to be adopted, namely whether to admit, compromise or defend the suit, and the reasons for the same, and the steps, if any, which had already been taken to adjust the matter out of court ;
(b) whether the documents referred to in clauses(c) and (d) of the preceding sub-rule are registered or not; and
(c) the date fixed by the Court for the first hearing.