The Chairman or Vice-Chairman or the District Panchayat Officer or the Deputy Commissioner, to whom the notice of intention to move a resolution, requiring the Chairman or Vice-Chairman both of Panchayat Samiti or Zila Parishad to vacate office, was addressed under ruled 128 shall preside over meeting and shall draw up proceedings of the meeting, in the proceeding register maintained by the Panchayat Samiti or Zila Parishad, as the case may be setting-forth therein:-
(a) the names of the members present ;
(b) the names of the members giving notice ;
(c) date on which the notice of intention for bringing no confidence motion was given under rule 128;
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(d) the date fixed for the meeting and the date on which the notice of the meeting was sent under rule 131;
(e) total number of elected members of Panchayat Samiti or Zila Parishad ;
(f) the Chairman or Vice-Chairman were present ;
(g) the time at which the meeting commenced and the time at which the meeting was dissolved for want of quorum, if the meeting is so dissolved ;
(h) the motion in extenso ;
(i) the time at which the motion was put to vote ;
(j) number of the members having right to vote and who voted for the motion or their names;
(k) number of members having right to vote and who voted against the motion or their names; and
(l) the result of voting whether the motion was defeated or succeeded.