(1) The Himachal Pradesh, Gram Panchayat Rules, 1971 and the Himachal Pradesh Panchayat Samiti Rules, 1971 are hereby repealed:
Provided that rules, 32, 33, 34, 35 and 36 of the Himachal Pradesh Panchayat Samiti Rules, 1971 shall continue to be in force till they are substituted by corresponding rules under the Himachal Pradesh Panchayati Raj Act, 1994.
(2) Notwithstanding such repeal anything done or any action taken, under these rules so repealed, shall be deemed to have been done or taken under the corresponding provisions of these rules to the extent that they are not inconsistent with the provisions of these rules.
_______ 61 FORM-1 (See rule 34) STOCK REGISTER OF GRAM PANCHAYAT Name of article________________.
Gram Panchayat_______ Development Block_________ Distt.__________ Sr. No Date Opening Balance Date of purchase/ receipt and No and description of article Cost of article
1. 2 3 4 5 Total) (col.3+4) Signature of the Custodian of the article Signature of the Pradhan attesting the entry made in the register Condition of article on 1 st April on verification Date of disposal and no. of article disposed of/removed from record
6. 7. 8. 9. 10.
Particulars of authority authorising disposal Signature of Pradhan when the article is struck off the register Balance after disposal (Col. 6-10) Remarks
11. 12. 13 14.
62 FORM - 2 (See rule 34) STOCK REGISTER OF RECEIPT BOOKS Gram Panchayat---------------- Development Block ------------- District--------- Sr. No. Date of purchase/ receipt of the receipt books RECEIPT No. of Forms in the receipt book referred to in Col. 4 Signature of the Custodian of the receipt book No. of receipt books purchased /received Sr. No. of receipt books
1. 2. 3. 4. 5. 6.
Signature of the Pradhan attesting the entry made in the register Date of issue for use.
ISSUE Sr. No. of the receipt book issued for use Signature of the official /person to whom issued Signature of the Pradhan verifying the identity of the receipant Remarks
7. 8. 9. 10. 11. 12.
________ 63 FORM NO. 3 (See rule 34) FORM OF RECEIPT COUNTERFOIL OF RECEIPT RECEIPT.
Gram Panchayat------------------------- No.---------------------- Dated---------- Received from Sh.----------------------- a sum of Rupees------------------------ on account of--------------------------- Rs. ----------------Pradhan/Secretary (in figures) Gram Panchayat Gram Panchayat-------------- No.--------------- Dated _______ Received from Shri -------------- a sum of Rupees ------------- on account of------------------ Rs.---------------- Pradhan/Secretary (in figures) Gram Panchayat _______ FORM - 4 (See rule 34) LIBRARY STOCK REGISTER Gram Panchayat ----------- Development Block--------------- Distt.------------ Sr. No. Date of receipt or purchase of the book Name of the book and its script.
Number of volumes Name of Author.
1. 2. 3. 4. 5.
Name of publishers Price per copy of the book Remarks.
6. 7. 8.
________ 64 FORM-5 (See rule 34) LIBRARY ISSUE REGISTER.
Gram Panchayat --------------- Development Block--------------- Distt.---------- Date of issue Name of book, its script and the serial number of stock register Name and address of the person to whom issued.
Due date of the returning of the book.
1. 2. 3. 4.
Date on which received back Signature of the official to whom returned Initial of the Pradhan Remarks
5. 6. 7. 8.
_________ FORM 6 (See rule 34) STOCK MATERIAL REGISTER Gram Panchayat--------------- Development Block ---------------- Distt. ------- Description of material ---------------------------------------------------------------- Date Opening Balance Number or Qty of article received Total (Col.
2+3) Signature of the custodian Name and address of person to whom issued
1. 2., 3. 4. 5. 6.
65 Number or Qty.
of article issued Purpose for which issued Signature of the person in acknowledgement of his having received the articles.
Signature of the Pradhan in token of attestation of entries made in register.
Remarks
7. 8. 9. 10. 11.
______ FORM - 7 (See rule 34) EXECUTION OF DEVELOPMENT WORKS REGISTER Gram Panchayat ---------------- Development Block ------------ District ------- Name of the work -------------------------------- Village ---------------------------- SANCTION OF DEVELOPMENT WORK Name of sanctioning authority.
Letter No. and date or resolution No. and date of Panchayat Grant Public contribution Total
1. 2. 3. 4. 5.
RECEIPT AMOUNT RECEIVED Receipt No. and date Receipt No. and date Receipt No. and date
6. 7. 8.
66 3 rd instalment Public Contribution
9. 10.
Total------------------------------- Total amount received Rs.------- Total expenditure incurred Rs.----------------------------------- Panchayat Funds Rs.-------------- Secretary Pradhan Gram Panchayat--------------- Gram Panchayat------------------- _______ FORM - 8 (See rule 34) GRANT- IN- AID Gram Panchayat------------ Development Block -------------------- District------ Name of the work for which grant received-------------------- Village----------- Source of the grant Estimated cost of the work Date of receipt of Grant Grantin-Aid Public Contribution Total No. and date of the letter sanctioning the grant.
Date Amount
(1) (2)
1. 2. 3. 4. 5. 6.
67 Date of completion of the work Total Expenditure Total amount assessed technically Saving, if any Date on which UCC forwarded
7. 8. 9. 10. 11.
Secretary,Gram Panchayat------------------- Pradhan,Gram Panchayat------- Dated----------------------------------------- Dated ------------------------------- ________ FORM-9 (See rule 34) RATION CARD REGISTER Gram Panchayat ----------------- Development Block-------------- Distt.--------- Sr.
No.
Name of the person to whom ration card issued Father/Husband’s Name Age Village Number of person upto Above 12 yrs. 12 Yrs.
1. 2. 3. 4. 5. 6. 7.
Total Fee charged with the Receipt No.and Date Signature of the person receiving the ration card Signature of Pradhan/Up- Pradhan issuing the ration card Remarks
8. 9. 10. 11. 12.
_________ 68 FORM-10 (See rules 21 and 34) REPORT OF MARRIAGE MARRIAGE REGISTRATION REGISTER Gram Panchayat ---------------- Development Block --------------- Distt.-------- Sr.
No.
Name and address of the head of family in which marriage has taken place.
Date of marriage Name of reporter and his address Date of making report to the Panchayat Names of persons who are married and their age
1. 2. 3. 4. 5. 6.
Signature of the reporter Signature of the Panchayat Secretary (Full initial) Fee charged Registration Fee Late Fee Total Remarks
7. 8. 9. 10. 11. 12. 13.
________ FORM -11 (See rule 34) IMMOVABLE PROPERTY REGISTER Gram Panchayat ------------- Development Block ------------- District -------- Sr. No. Name and description of the property.
Name of the village to which property belongs.
Station and boundaries of the property Settlement No. and khasra No. of the land Areas
1. 2. 3. 4. 5. 6.
69 No. of trees in the land and description thereof.
Mode of occupation and purpose for which used No. and date of order authorising such occupation and cutting by whom ordered Name of tenant or lessees, if any and term of issue.
Date of termination of lease Rent per annum
7. 8. 9. 10. 11. 12.
Signature of the Pradhan and Secretary of the Gram Panchayat If held under direct management approximate annual income and source from which derived.
Method of final disposal of the property and date of order of competent authority sanctioning sale etc.
Name of purchaser, if any and amount for which sold.
Date of annual verification of entries in preceding columns Sign.
of and verifying Officer.
Remarks
13. 14. 15. 16. 17. 18.
FORM - 12 (See rule 34) DAK RECEIPT REGISTER Gram Panchayat --------------- Development Block ------------ Distt.-------- Sr.
No.
From whom received.
No. and date of letter Subject matter of the letter.
File in which disposed off.
Brief description of the action taken.
1. 2. 3. 4. 5. 6.
70 FORM - 13 (See rule 34) DAK DESPATCH REGISTER(ACCOUNT OF STAMPS TO BE MAINTAINED IN THIS REGISTER) Gram Panchayat ---------------- Development Block------------- District--------- Issue Number Date To whom sent Subject matter of the letter File No.
1. 2. 3. 4. 5.
ACCOUNT OF STAMPS Account of stamps purchased Amount of stamps utilised Balance of amount of stamps
6. 7. 8.
_________ FORM - 14 (See rule 35) CASH BOOK (GRAM PANCHAYAT FUNDS ACCOUNT) Gram Panchayat ----------------- Development Block--------- Distt.-------------- Date, month and year.
RECEIPTS Particulars of Income.
Receipt No.
Ledger Folio No.
Amount Total
1. 2. 3. 4. 5. 6.
71 ________ FORM-15 (See rule-34) LEDGER Ledger account of ----------------------------------------------------- Gram Panchayat--------------- Development Block --------------- District-------- Date, month and years Particulars Cash Book folio No.
Debit Credit Dr/Cr. Balance
1. 2. 3. 4. 5. 6. 7.
_________ FORM - 16 (See rule 34) TAX REGISTER Gram Panchayat ------------- Development Block --------------- District -------- YEAR. --------------------------------- Sr. No. Name and village of resolution assesse Name of tax/duty/cess /fee Balance of last year (Rs.)
Amount assessed Rs. P.
Remission of tax Rs. P.
1. 2. 3. 4. 5. 6.
EXPENDITURE (DISBURSEMENT) Date , month and years Particulars of expenditure.
Voucher No.
Ledger Folio No.
Amount Total
1. 2. 3. 4. 5. 6.
72 No. and date of assessing Total amount to be released Rs. P.
Amount collected Rs. P.
Date of collection with receipt No.
Rs. P.
Balance, at the end of year.
Rs. P Remarks
7. 8. 9. 10. 11. 12 _________ FORM 17 (See rules 10 and 34) PROCEEDING BOOK Gram Panchayat ---------------- Development Block ---------- District----------- --------------------------------------------------------------------------------------------- Date, month and year. Names of members present. Business transacted. --- ------------------------------------------------------------------------------------------- 1 2 3 - -------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------- Signature of Pradhan and other members present ___________ 73 FORM 18 (See rule 34) INSPECTION REGISTER.
Gram Panchayat ------------------- Development Block ----------- Distt.--------- Sr.
No.
Date of inspection or visit.
Name and Designation of person inspecting or visiting the Panchayat.
Details of inspection of visit note alongwith the signatures of the person recording inspection or visit.
Action taken by the Panchayat to remove the objections , if any.
1. 2. 3. 4. 5.
_______ FORM 19 (See rules 21 and 34) PARIVAR REGISTER.
Gram Panchayat ________ Development Block _________ District _____ Name of Village _________________.
Sr.
No.
House No.
Name of head of the family Name of members of the family including head of the family Name of father or mother or husband.
Whether scheduled caste or Nonscheduled caste or scheduled tribe or backward classes, indicating the name of caste/ tribe/OBC.
1. 2. 3. 4. 5. 6.
74 Actual date of birth, if recorded in birth register or approximate year of birth.
Occupation. Literate or illiterate.
Names added or struck off with particulars (Reference No. of birth, death or marriage, as the case may be should be given.
Remarks.
7. 8. 9. 10 11.
FORM-19-A (See rule 21) GOSHWARA Gram Panchayat_____________Development Block_______District______ Sl. No Total members of Gram Panchayat Adult Minor Total Male Adult Minor Total Female Adult Minor Total Scheduled Castes Men Women
1. 2. 3. 4. 5.
Total S.T.
Men Women Total other Backward Classes Men Women Total literate Men Women Total illiterate Men Women
6. 7. 8. 9.
75 FORM-20 (See rule 49 and 89) REGISTER OF CIVIL SUITS GRAM PANCHAYAT Sr.
No.
Date of Institution Name of the applicant or plaintiff with Father’s /husband’s name and address.
Name of the Defendant, with father’s/ husband’s name and address Description of the Suit Valuation of the Suit
1. 2. 3. 4. 5. 6.
Date of decision Result of the decision Whether any appeal filed.
Decision in appeal or revision Date of consignment of the file to record room.
Signature Remarks
7. 8. 9. 10 11. 12. 13.
_____________ FORM-21 (See rule 89) REGISTER OF CRIMINAL CASES OF GRAM PANCHAYAT Sr.
No.
Date of institution Name, Father’s husband’s nameand address of the complainant.
Name, Father’s husband’s nameand address of the accused.
Offence Date of decision.
1. 2. 3. 4. 5. 6.
76 Result of decision Whether any appeal filed.
Decision in appeal.
Date of consignment of the file to record room.
Signature Remarks.
7. 8. 9. 10. 11. 12.
__________ FORM - 22 (See rule 89) REGISTER OF REVENUE/PROCEEDING OF GRAM PANCHAYAT Sr.
No.
Date of Institution. Name of the applicant with Father’s name and address.
Name of the respondent with Father’s name and address.
1. 2. 3. 4.
Description of proceedings Valuation of the case.
Date of decision Result of decision
5. 6. 7. 8.
Whether any appeal, revision petition filed.
Decision on appeal or revision Date of consignment of files to record room Signature Remarks
9. 10. 11. 12. 13.
______ 77 FORM - 23 (See rule 55) JUDGEMENT FORM OR DECREE (IN CIVIL SUITS OR REVENUE PROCEEDINGS) AWARDED BY GRAM PANCHAYAT
1. No. of suit or proceedings.
2. Date of Institution of receipt.
3. Valuation of the suit or proceedings.
4. Amount of fees collected.
5. Date of disposal.
6. Name of the Panches giving decision.
1.__________________
2.__________________
3.__________________ Name of the Plaintiff or applicant____Vs .Name of the defendant or opposite party___________ Parentage _____________________ Parentage_______________ Religion _________________________ Religion _______________ Age ______________________ Age___________________ Place of residence _____________ Place of residence ________ Name of Gram Sabha_______________ Name of Gram Sabha _____ JUDGEMENT Subject matter of the suit, contention of either side, list of the evidence from each side, findings with reasons and conclusion.
Signature of the Panches. Signature and thumb impression of the parties.
------------ 78 FORM - 24.
(See rule 55) JUDGEMENT IN CRIMINAL CASES AWARDED BY GRAM PANCHAYAT
1. No. of case.
2. Date of Institution.
3. Amount of fees collected.
4. Date of disposal.
Name of applicant _____________Vs. Name of accused ____________ Parantage ______________________ Parantage __________________ Religion ___________________ Religion ___________________ Age _______________ Age _______________________ Place of residence ______________ Place of residence ___________ Police Station ___________________ Police Station ______________ Gram Sabha ___________________ Gram Sabha _______________ JUDGEMENT (Substance of the complaint and the plea of the accused gist of evidence from both sides, the findings with reason and conclusion).
Signature of the Panches. Signature or thumb impression of the parties.
________ FORM - 25 (See rule 55) DECREE FORM ISSUED BY THE GRAM PANCHAYAT PLAINTIFF V/S DEFENDANT Claim for ________________________________________________ This suit coming on this day for final disposal before the Panchayat __________________________or defendant’s Mukhtiar, it is ordered that _______________________________________ do pay, to the ___________ ____________________________________ the sum of Rs.______________ Given under my signatures and seal of the Gram Panchayat_________ this__________day.
Signature of the Pradhan Gram Panchayat____________ _______ 79 FORM - 26 (See rule 85 and 89) REGISTER OF EXECUTION OF DECREE OF GRAM PANCHAYAT Sr.
No.
Date of presentation of application No. of the suit.
Name and address of the parties to the suit Date and Description of the decree
1. 2. 3. 4. 5.
Name of the applicant Name of the judgement debtor Prayer of the applicant Date and result of execution
6. 7. 8. 9.
Brief contents of the order with date and name the Officer passing of order Date of consignment of file to the record room.
Remarks
10. 11. 12.
_____________ 80 FORM - 27 (See rules 86 and 89) REGISTER OF RECOVERY OF FINES OF GRAM PANCHAYAT Sr. No. No. of case. Description of the case.
Particulars of the parties.
Date of decision
1. 2. 3. 4. 5.
Amount of fine.
Name of the party on which fine imposed Amount of fine recovered by Gram Panchayat.
Date of receipt.
6. 7. 8. 9.
Date of presentation of application to the Court of SDJM.
Amount recovered by SDJM Date of recovery by SDJM.
Balance of fine.
Remarks 10 11. 12. 13. 14.
________ FORM - 28 (See rule 83 and 89) REGISTER OF DIET MONEY OF GRAM PANCHAYAT Sr. No. Number of case alongwith particulars of the parties Amount deposited Date of deposit.
By whom deposited.
Amount paid
1. 2. 3. 4. 5. 6.
81 To whom paid Date of payment Signature of recipient.
Signature of Pradhan or Up- Pradhan or Panch before whom payment is made
7. 8. 9. 10.
______ FORM - 29 (See rule 89) REGISTER OF PROCESSES AND SUMMONS OF GRAM PANCHAYAT Sr.
No.
No. of the case/suit/ proceedings in which summons issued Name of the persons whom the summon has been issued Date of issue of summons.
Date of handing over summons to persons serving the summon or notice
1. 2. 3. 4. 5.
Signature of the person serving the summons or notice.
Date of serving of summons Date of return of summons to the Panchayat Signature of Secretary Total amount of notice fee
6. 7. 8. 9. 10.
Share of person receiving the summon or notice.
Date of disbursement to person serving the summon or notice Signature of the person serving the summons or notice
11. 12 13.
_________ 82 FORM-30 (See rules 57,68,89, 92 and149) FORM OF RECEIPT (RECEIPT BOOK) Gram Panchayat ________ Date ______ Gram Panchayat _____Date____ Received from Sh._________________ Received from Sh._____________ a sum of Rs. ____________________ a sum of Rs.__________________ on account of ___________________ on account of_________________ Court fee ______________________ Court fee ____________________ Summon fee ____________________ Summon fee _________________ Execution fee ____________________ Execution fee _________________ Application fee ___________________ Application fee _______________ Copying fee ______________________ Copying fee __________________ Fine.________________________ Fine.______________________ Any other fee ____________________ Any other fee ________________ Signature of the Pradhan/ Signature of the Pradhan/ Up-Pradhan/Secretary. Up-Pradhan/Secretary.
_________ FORM - 31 (See rule 69) SUMMON ISSUED BY GRAM PANCHAYAT No. of suit/case/proceedings ______________________________________ Names of the parties _______________________Versus________________ Nature of offence or claim _____________________________________ Date of Institution ______________________________________________ Name and Description of the person summoned ______________________ Whereas this case will be placed before the Gram Panchayat________ on______ (date and time)_______________ at(place) ______________.You are hereby required to attend as an accused/defendant/Judgement debtor/other party/witness, for giving evidence/to produce the following documents:- Signature of the Pradhan with seal or Chairman of the bench.
_______ 83 FORM-32 (See rule 128) To
1. The Chairman/Vice-Chairman, Panchayat Samiti/Zila Parishad, _________________________(H.P)
2. The District Panchayat Officer, District ___________________(HP).
3. The Deputy Commissioner, District ____________________(HP).
Sir/Madam, We the undersigned members of Panchayat Samiti/ Zila Parishad________, Himachal Pradesh, do hereby give notice of our intention to make a motion by a resolution requiring the Chairman and/or Vice- Chairman to vacate Office/Offices as required under sub-section(2) of section 129 of Himachal Pradesh Panchayati Raj Act, 1994(4 of 1994) read with rule 128 of the Himachal Pradesh Panchayati Raj (General) Rules, 1997, at a meeting to be conveyed for the purpose.
2. A copy of the motion proposed to be made is enclosed.
Signed at ______________On the ______________ Day of _____________
(1)
(2)
(3)
(4)
(5) ______________________________ Note:-Struck-off which is not applicable.
_______ FORM-33 (See rule 131) To The Chairperson/Vice-Chairperson/Member, Zila Parishad/Panchayat Samiti, District (H.P).
Dated _______________________ Sir/Madam, Whereas a notice of intention to bring a resolution requiring Chairperson or Vice-Chairperson or both to vacate his/their office/offices under section 129 (2) of the Himachal Pradesh Panchayati Raj Act, 1994 (Act No. 4 of 1994), read with Rules 129 of the Himachal Pradesh 84 Panchayati Raj (General) Rules, 1997 has been received on .......................................
Therefore, I hereby give the notice that the meeting of Zila Parishad/Panchayat Samiti has been convened on ..............................at ............ in the office of Zila Parishad/Panchayat Samiti to consider the above notice.
The copy of the proposed resolution to be placed in the meeting is enclosed.
Signature of the Issuing Authority.
______________________________ Note.- Struck off which is not applicable ________ FORM -34 [See rules 18(3), 27(3), 97(5) and 105(5)] PROFORMA FOR PLACING THE INCOME AND EXPENDITURE STATEMENT OF ON-GOING DEVELOPMENTAL WORKS IN THE MEETING OF PANCHAYATS ______________________________________________________________
1. Date of meeting of Panchayat...........................................
2. Name of work ....................................................................
3. Name of scheme ..................................................................
4. Date on which works started ................................................
5. Latest position of work .........................................................
6. Sanctioned amount ................................................................
7. Detail of expenditure .............................................................
8. Total expenditure ...................................................................
MATERIAL:
Sl.
No.
Date Detail of material Source of purchase Material received Qty. Rate Amount A) (B) (C) Material Actually used (Quantity) Expenditure on material
1. 2. 3. 4. 5. 6. 7.
85 WAGES:
Sl No Muster-roll Month Working days of un-skilled labourers working days of skilled labourers
1. 2. 3. 4. 5.
1.
2.
3.
Amount paid to unskilled labroues Amount paid to skilled labourers Total Expenses
6. 7. 8.
1.
2.
3.
Signature of Gram Panchayat Avam Vikas Adhikari/Secretary of PS/ZP The details of the above expenditure were read out in the meeting and we agreed to it.
1. Pradhan, Gram Pachayat/Chairman Panchayat Samiti/Zila Parishad.
2. Up-Pradhan, Gram Panchayat/ Vice-Chairman, PS/ZP.
3. Member:
(1) ............................................
(2) ............................................
(3) .............................................
_____________________________________________________________ 86 1[FORM-35 (See rule 149-A) ELIMINATION OR WEEDING OUT REGISTER Sl. No. Type of record No. of pages in case of file File No. Correspondence Notes 1 2 3 4 5 Details in case of registers Details in case of Vouchers/ Counterfoils of receipts issued Date of opening Date of closing No. of pages Sr. No. Date From To From To 6 7 8 9 10 11 12 Signature of the Panchayat Secretary/ Panchayat Sahayak Date of destruction Signature of the Weeder Remarks 13 14 15 16 Signature of the members of the weeding committee.”.
______________________________________ (R.H.P.Extra., dated 25.11.1997 p. 4503-4563
1. Form 35 ins. vide Not. No. PCH-HA(1) 1/2008, dated 5.2..2009, published in R.H.P. Extra., dated 6.2.2009, p.7541-7545.