(1) The register of proceedings shall be maintained by the Panchayat Secretary. The Panchayat Secretary shall obtain the signature or thumb marks of the members present at the meeting, in the beginning to confirm the presence for determining the quorum. He shall maintain the register of proceedings in Hindi in Devnagri script. Proceedings shall be signed by the Pradhan or the person presiding over the meeting, besides the member present at the end of the meeting. If any member walkout during the meeting the fact should be recorded in the proceeding.
(2) Proceedings of the last meeting shall be read out in the subsequent meeting, confirmed and signed by the person presiding over the meeting.
(3) Confirmation of accounts of constructions and developmental works shall be an essential agenda item in every Panchayat meeting. The details of the income and expenditure of the preceding month in respect of each item shall be placed in the meeting for consideration and approval in the prescribed proforma. Other items of the agenda will be taken up for discussion after the approval of the preceding months income and expenditure statement.