Each Gram Panchayat shall maintain its records on a separate misal or file for each case instituted in a Gram Panchayat and it shall be maintained by the Secretary of the Gram Panchayat in the following manner, namely:-
(1) File cover: It shall contain the following particulars:-
1. No. of suit/case/proceedings with year.
2. Names of parties ............Vs.............
3. Nature of offence or kind of suit/proceedings.
4. Date of institution of suit or case or proceedings.
5. Names of Panches of the bench.
6. Date of decision.
(2) Index Form:
(i) It shall contain the particulars of the case like No. of suit/ case/ proceedings;
(ii) Names of parties in a case ;
(iii) Nature of offence or kind of suit at the top of the index Form and below the following columns shall be prepared:- Seriatim of papers Particulars of papers Page number.
(3) Brief order sheet or Khulasa ahkam:- 34 After Index Form brief order sheet or Khulasa ahkam shall be used while trying the case, suit or proceedings. At the top of the order sheet the particulars of file cover shall be given and below the following columns shall be prepared:- Date Proceeding conducted Next date
CHAPTER-V PANCHAYAT SAMITI