(1) All meetings of the Panchayat Samiti shall ordinarily be held in the office of the Panchayat Samiti and the order of the business to be transacted at every ordinary or special meeting shall be decided by the person presiding over the meeting.
(2) If a meeting, ordinary or special, is adjourned for want of quorum, a fresh notice of the meeting shall be given. At least ten days notice shall be given for convening ordinary adjourned meeting and at least seven days notice shall be given in case of special adjourned meeting. If such adjourned meeting is not held for want of quorum no second adjourned meeting shall be convened and the agenda of the such adjourned meeting shall be considered in the next general meeting of the Samiti.
(3) The minutes of the proceedings of a meeting of a Panchayat Samiti shall be recorded in Hindi in Devnagri script in the proceeding book to be maintained by the Block Development Officer in his capacity as Secretary of the Panchayat Samiti and proceeding book shall remain in his custody.
(4) A copy of the proceeding of every meeting, duly attested by the Secretary, Panchayat Samiti, shall be sent to the concerned Chairman of Zila Parishad and other officers of the concerned Departments within seven days from the date of meeting held.
(5) Proceedings of the last meeting shall be read at the subsequent meeting, confirmed and signed by the person presiding over the meeting and accounts for the past months shall be presented for the consideration and approval of the Panchayat Samiti. Item wise income and expenditure statement of the ongoing development work being executed by the Panchayat Samiti shall be placed in the meeting on Form-34 for consideration and approval.
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(6) Panchayat Samiti may require any officer/official of the Agriculture, Animal Husbandry, Education, Fisheries, Food and Supplies, Forest, Health and Family Welfare, Horticulture, Industries, IPH, PWD, Revenue, Rural Development, Social Welfare, HPSEB, Himurja, Block Coordinator, Literacy Campaign or other departments of the Government serving at Block level to attend its meeting and tender advice etc. in respect of any matter which concerned the department to which such officer/official belongs and every such officer/official shall comply with such requisition.