(1) The State Government shall coordinate, regulate and supervise the operations connected with the administration, management, preservation, selection, disposal and retirement of public records under this Act.
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(2) The State Government, in relation to the public records of the records creating agencies specified in sub-clauses (i), (ii) and (iii) of clause (e) of section 2, may, by order, authorise the Director or the State Archives, as the case may be, subject to such conditions as may be specified in the order, to carry out all or any of the following function, namely:-
(a) supervision, management and control of the Archives;
(b) acceptance for deposit of public records of permanent nature after such period as may be prescribed;
(c) custody, use and withdrawal of public records;
(d) arrangement, preservation and exhibition of public records;
(e) preparation of inventories, indices, catalogues and other reference media of public records;
(f) analyse, develop, promote and coordinate the standards, procedures and the techniques for improvement of the records management system;
(g) ensure the maintenance, arrangement and security of public records in the Archives and in the offices of the records creating agency;
(h) promote utilisation of available space and maintenance of equipments for preserving public records;
(i) tender advice to records creating agencies on the compilation, classification and disposal of records and application of standards, procedures and techniques of records management;
(j) survey and inspection of public records;
(k) organise training programmes in various disciplines of Archives administration and records management;
(l) accept records from any private source;
(m) regulate access to public records;
(n) receive records from defunct bodies and make arrangement for securing public records in the event of national emergency;
(o) receive reports on records management and disposal practices from the Record Officer;
(p) provide authenticated copies of, or extracts from, public records;
(q) destroy or dispose of public records; and
(r) obtain on lease or purchase or accept as gift any document of historical or national importance;
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