(1) The Record Officer shall be responsible for,-
(a) proper arrangement, maintenance and preservation of public records under his charge;
(b) periodical review of all public records and weeding out public records of ephemeral value;
(c) appraisal of public records which are more than twenty- five years old in consultation with the State Archives with a view to retain public records of permanent value;
(d) destruction of public records in such manner and subject to such conditions as may be prescribed under sub- section (1) of section 8;
(e) compilation of a schedule of retention for public records in consultation with the State Archives;
(f) periodical review for downgrading of classified public records in such manner as may be prescribed;
(g) adoption of such standards, procedures and techniques as may be recommended from time to time by the Director or State Archives for improvement of record management system and maintenance of security of public records;
(h) compilation of annual indices of public records;
(i) compilation of organisational history and annual supplement thereto;
(j) assisting the State Archives for public records management;
(k) submission of annual report to the Director in such manner as may be prescribed; and
(l) transferring of records of any defunct body to the State Archives for preservation.
(2) The Record Officer shall act under the directions of the Director, while discharging the responsibilities specified in sub-section (1).
THE HIMACHAL PRADESH PUBLIC RECORDS ACT, 2006 5