(1) The Himachal Pradesh Technical University (Establishment and Regulation) Act, 2010 (Act No. 16 of 2010) is hereby repealed.
(2) Notwithstanding such repeal anything done or any action taken under the Act so repealed, which is not inconsistent with the provisions of this Act shall be deemed to have been done or taken under the corresponding provisions of this Act as if this Act was in force at the time such thing was done or action was taken and shall continue to be in force, unless and until superseded by anything done or any action taken under this Act.
When an employee of State Government/State Government Department/State THE SCHEDULE OFFICERS OF THE UNIVERSITY
1. The Registrar.—(1) The Registrar shall be appointed by the Board on the recommendations of the Selection Committee constituted for the purpose as defined in the Statutes.
(2) The term and conditions of service of the Registrar shall be such as may be determined by the Board :
Provided that the Registrar shall retire on attaining the age of sixty years.
(3) The Registrar shall be ex-officio Member Secretary of the Board and the Academic Council.
2. Powers and functions of the Registrar.—The Registrar shall—
(a) be custodian of the records, the common seal and such other property of the University as the Board may commit to his charge;
(b) issue notice to convene meetings of the Board, Academic Council and any Committees appointed by the Authorities;
(c) issue and keep the minutes of all the meetings of the Board, the Academic Council and any other Committees appointed by the Authorities;
(d) conduct the official correspondence of the Board, the Academic Council and any other Committees appointed by the Authorities;
(e) place before the Board and other Authorities of the University all such information or documents as may be necessary for transaction of its business;
(f) represent the University in suits or proceedings by or against the University, sign Powers of Attorney and verify pleadings or depute his representative for the purpose; and
(g) perform such other duties as may be assigned to him by the Vice-Chancellor or the Board from time to time.
3. The Controller of Examinations.—(1) The Controller of Examinations shall be appointed on tenure basis for a period of three years by the Board on the recommendations of the Selection Committee constituted for the purpose as defined in the Statutes, which can be extended for another term.
(2) The terms and conditions of the Controller of Examinations shall be such as may be determined by the Board:
Provided that the Controller of Examinations shall retire on attaining the age of sixty years.
(3) He shall discharge his functions under the superintendence, direction and guidance of the Vice-Chancellor.
4. Powers and Functions of the Controller of Examinations.—The powers and functions of the Controller of Examinations shall be—
(a) to postpone or cancel examination, in part or in whole, in the event of malpractices or if the circumstances so warrant, and take disciplinary action or initiate any civil or criminal proceedings against any person or a group of persons or a College or an Institution alleged to have committed malpractices;
(b) to take disciplinary action where necessary against the candidates, Paper Setters, Examiners, Moderators, or any other persons connected with examinations and found guilty of malpractices in relation to the examinations;
(c) to review from time to time, the results of University examinations and forward reports thereon to the Academic Council;
(d) to prepare and announce in advance the Academic Calendar and schedule of examinations;
(e) to conduct examinations;
(f) to arrange for the setting of papers with strict regard to secrecy;
(g) to arrange for evaluation and re-evaluation of answer scripts and declaration and publication of results of all the examinations and tests within the prescribed schedule;
(h) to review the system of examinations in order to enhance the level of impartiality and objectivity; and
(i) perform such other duties as may be assigned to him by the Vice-Chancellor or the Board from time to time.
5. The Finance Officer.—(1) The Finance Officer shall be appointed by the Board on the recommendations of the Selection Committee constituted for the purpose for a period of three years in the first instance.
(2) The terms and conditions of service of the Finance Officer shall be such as may be determined by the Board:
Provided that the Finance Officer shall retire on attaining the age of sixty years.
(3) The Finance Officer shall be ex-officio Member Secretary of the Finance Committee.
6. Powers and Functions of the Finance Officer.—(1) The Finance Officer shall—
(a) exercise general supervision over the funds of the University and advise the Board and the Finance Committee as regards its financial policies; and
(b) perform such other financial functions as may be assigned to him by the Vice- Chancellor or the Board from time to time :
Provided that the Finance Officer shall not incur any expenditure exceeding Rs. three lakhs or such other amount as may be fixed by the Board without prior approval of the Competent Authority.
(2) Subject to the control of the Vice-Chancellor and the Board, the Finance Officer shall—
(a) ensure compliance of financial Rules and Regulations as prescribed by the University;
(b) be responsible for proper and timely investment of University funds with the approval of the Vice-Chancellor;
(c) be responsible for getting internal and external audit of the books of accounts of the University;
(d) see that the limits fixed by the Finance Committee for recurring and non-recurring expenditure for a year are not exceeded and the money is expended or spent for the purposes for which it was granted or allotted;
(e) be responsible for the preparation of the Annual Accounts and the Budget of the University and for their presentation to the Board after they have been considered by the Finance Committee;
(f) keep a constant watch on the cash and bank balances and investments;
(g) watch the progress of collection of revenues and advise on the methods of collection employed;
(h) bring to the notice of the Vice-Chancellor any unauthorized expenditure or any other financial irregularity and suggest appropriate action against the defaulters;
(i) seek any information or report from any office of the University, including Constituent Colleges that he may consider necessary for the performance of his functions; and
(j) perform such other financial functions as may be assigned to him by the Vice- Chancellor or the Board from time to time.
(3) Any receipt given by the Finance Officer or by the person or persons duly authorized in this behalf by the Board shall be a sufficient discharge for payment of moneys to the University.
7. The Deans.—(1) There shall be a Dean of each Faculty to deal with other matters such as planning and development, academic affairs, industrial research, development and consultancy, Students welfare and alumni affairs as the Vice-Chancellor or Board deems it necessary.
(2) Every Dean shall be appointed by the Vice-Chancellor from amongst the Professors of the University for a period of three years on rotational basis:
Provided that, initially, if there is no Professor in the University, the Deans shall be appointed by the Vice Chancellor on secondment basis from reputed Institutions/Universities.
(3) When the office of the Dean is vacant or where the Dean is by reason of illness, absence or any other cause, unable to perform the duties of his office, the duties of his office shall be performed by such person as the Vice-Chancellor may appoint for the purpose.
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