(i) The names of all the members present at each meeting of the Board, including person present by special invitation;
(ii) Name of members voting for or against each resolution, where a division is called; and
(iii) The minutes of the meeting, giving briefly the decisions taken against each item of the agenda.
15.3 The minutes shall be so recorded as to leave no blank space between one recorded decision and the other, so that no space is left for any interpolation at a later stage. The Presiding Authority shall sign the Minutes Book as soon as possible, after the meeting and attest the interpolations, orasions and substitutions, if any.
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15.4 The proceedings of each meeting shall be approved by the Presiding Authority. After approval and signatures of the Presiding Authority the proceedings shall be duly kept by the Secretary or any other officer authorized by the Board.
15.5 A copy of the proceedings of each meeting shall be supplied to the Chairman and all the members whether present at the meeting or not, and got confirmed in the next meeting. The minutes of the proceedings shall also be forwarded to the Government.
15.6 The Minutes Book shall be carefully indexed and, when not in actual use, shall be kept in fire-proof safe.
15.7 All acts done by any members of the Board or by any person acting as a member shall, not with standing that it may be afterwards discovered that there was some defect in the appointment of any one or more members acting as aforesaid on that day or any of them were disqualified, be as valid as if every such member had been duly appointed and was qualified to be a member of the Board. Provided that nothing in the regulation shall be deemed to give validity to acts done by a member acting as a aforesaid after his appointment has been declared to be invalid.
16.1 Right of Vote- All the members, including the Chairman, shall have a right to vote and decisions taken by the majority of the members present at the meeting shall be deemed to be the decisions of the Board, provided that in case of equality of the votes, the Presiding Authority shall be in addition to his own vote as a member, have a second of Casting Vote.
16.2 Any proposal / resolution / amendment / duly put up in the meeting and pressed to a division shall first be reduced to writing in the final form, in which it is decided to put it for vote. It shall be recorded in full in the proceedings, together with number and names of the members voting for the against it as laid down under regulation 15.2.
17.1 Miscellaneous- The business of the Board shall be transacted in English or such other language or languages, as the Board may decide from time to time.
17.2 “The Chairman or the Chief Administrator” shall bring to the notice of Government, in writing with adequate details, all cases in which the Chairman or the Chief Administrator have given an opinion which is contrary to the opinion of the majority of the Members of the Board. The opinion of the majority of the Board should not be given effect to until the Government give their decision, which shall then be binding on the Board.
17.3 If any doubt arises as to the interpretation of these regulations, the decision of the Board thereon in consultation with Government, shall be final and binding on all concerned.
By the order of the Board.
1. The above regulation will take effect from 29th July, 1980.
2. Housing Board Haryana (Regulations of Business) published in the Haryana Government Gazette date 5 th July, 1977 and 2nd May, 1978, Housing Board Haryana (Conduct of Meetings) Regulations 1972 published in the Haryana Government Gazette PDF created with pdfFactory trial version www.pdffactory.com http://www.pdffactory.com http://www.pdffactory.com dated 7th November, 1972 and Housing Board Haryana (Chairman’s Power) Regulations 1972 published in the Haryana Government Gazette dated 7th November, 1972 shall stand repealed with effect from 29 th July, 1980.
Provided that the repeal shall not affect the previous operation of any Regulations so repealed or any thing duly done or suffered there under or any right, privilege, obligation or liability acquired, accrued or incurred under any regulations so repealed.
R.K. Chawla Secretary PDF created with pdfFactory trial version www.pdffactory.com http://www.pdffactory.com http://www.pdffactory.com