(1) Meetings of the Committee.- Meetings of the Committee may be heldat such places and at such times as may be decided by the chairman ofthe Committee.
(2) Notice of meeting.- Notice of any meeting of the Committeeshall be sent by the Secretary of the Committee to every member atleast seven days before the date of the meeting. The notice shallstate briefly the business to be transacted at the meeting.
(3) Quorum for the meeting.- Three members shall constitute quorumfor a meeting.
(4) Adjournment of a meeting.- If the requisite quorum is notavailable within half an hour of the appointed time for a meeting,the Chairman or in his absence any person nominated by him undersub-rule (5) may adjourn the meeting to such date and time as he maydecide.
(5) Chairman to preside at meeting.- The Chairman shall preside atall meetings of the Committee. If the Chairman is unable to attend,he may nominate a member of the committee to preside in his absence.
(6) Decision at a meeting.- All matters required to be decided bythe Committee shall be decided by the majority of the votes of themembers present. The voting shall be by show of hands.
(7) Decision by circulation.- Any matter for consideration of theCommittee may at the discretion of the chairman be decided bycirculation among the members as an alternative to convening ameeting for the purpose:
Provided that the decision arrived at shall not be valid unless atleast three members express an opinion on that matter.
(8) Minutes.- The minutes of the proceedings of every meetingshall be circulated to the members of the Committee. The minutesshall be confirmed at the next meeting of the Committee and shallthereafter be recorded in a Minute Book and signed by the Chairman.