The conduct of business by the Committee shall be related on the basis of the following:-
(1) It shall be the duty of the Secretary to convene meetings of the Committee and to give the committee· members thereof not less than 7 days notice in writing of the date, time and place of the proposed meeting. If considered necessary, Chairman may reduce the period of notice to transact any urgent business. The notice will also contain the agenda and connected papers, if any, of the meeting.
(2) The members can write to the Secretary, indicating through a brief note, any relevant subject (as referred in Section 9 above) for inclusion in the agenda of the Advisory Committee subsequent meeting.
(3) The Chairman of the Committee shall preside at every meeting of the Committee. In his absence, the senior most Member of the Commission shall act as the Chairman oi the rneetinq.
(4) All meetings of the Committee shall be held at the office premises of the Commission at Ranchi, unless the Commission otherwise notifies.
(5) The discussions in the meeting and consequent conclusions, if any, taken at the meeting shall strictly follow the agenda only, scheduled for the meeting. Only the Chairman can bring in additiional subjects to the agenda at the end of the meeting.
(6) The Commission shall meet at least once in every three months.
(7) A notice shall be deemed duly issued if it is sent, by post or by messenger, within the prescribed time to the registered address of a member.
(8) A member of the Committee who fails to attend three consecutive meetings of the Committee shall forthwith cease to be a member for the Committee.
(9) The proceedings of every meeting of the Committee shall be recorded in a minute book kept for the purpose and shall be signed by the Chairman of the meeting. This will be read along with a note on the action taken by the Commission in the next meeting for the information of the members.
(10) The quorum for a meeting of the Committee shall be six. If there is no quorum, the Chairman may adjourn the meeting. No further notice need be given for an adjounred meeting and no quorum is also necessary for the adjourned meeting. If anything after a meeting is commended, a quorum ceases to exist, the meeting shall not be dissolved but shall continue.
(11) No matter shall be considered at an adjourned meeting other than matters remaining from the meeting at which the adjournment took place, provided that, with or without notice, the Chairman may bring or direct to be brought, any new matter, which in his opinion is urgent, before an adjourned meeting of the Advisory Committee. · i Reg. 10 !33 j . I I I I I !
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