Anything contained in these rules, the Government may modify the things that should be contained in annual administrative reports, progress reports, budget schemes, accounts and other similartype ofmatters.
By order and in the name of the Governor of Karnataka, Sd/- (Tulasiramaiah) Additional Secretary to Government, Agriculture and HorticultureDepartment.
13 Form-1 Budget of BayaluSeeme Area Development Board (See Rule -6(A)) Head of Account Actual Expenditure of Previous Year Sanctioned Estimate for the current year Revised Estimate for the current year Estimate for the next year
Explanation for Surplus/deficit of budget 1 2 3 4 5 6 Summary of Budget Part-1: Revenue Account i. Opening Balance ii. Receipts iii. Expenditure iv. Closing Balance Part-2: Capital Account (Grants and Loans)
1. Opening Balance
2. Receipts
3. Expenditure
4. Closing Balance Part-3:1 Public Accounts (Deposits, Suspense, etc) i. Opening Balance ii. Receipts iii. Expenditure iv. Closing Balance Consolidation of Part- 1, 2, 3 i. Opening Balance ii. Receipts 14 iii. Expenditure iv. Closing Balance Part-1: Revenue Accounts and Expenditure Head of Account i. Opening Balance ii. Grantsreceived iii. Deposits matured iv. Re-payments and recoveries v. Interest accruable vi. Other receipts Part-1: Revenue Accounts and Expenditure
1. General Administration
2. Monthly Salaries and Allowances for Chairman and members of the Board
3. Monthly Salary and Allowances for Secretary
4. Monthly Salaries and Allowances for the officers who are not below rank of gazetted officer of the Government.
5. Monthly salaries and Allowances to all the officers and staff
6. Travelling Allowances
7. Contingency
8. Furnitures, Equipments and Plants and Motor Vehicles
9. Procurement of stationaries, books, registers, forms etc.,
10. Interest payable Miscellaneous a) Rent and Charges b) Telephone expenses shall be arranged to pay whatever expenditure is incurred thereon c) Postal Expenses d) Telephone expenses e) Printing expenditures f) Advertisement expenditures g) Audit expenditures 15 h) Other items 2) Expenditure on projects (Financing will be made out of Revenue Account) Total Part-2 Capital Account - Receipts Government of Karnataka Government of India Any other Government Agency Any Internal Agency Any other Source
1. Grants received
2. Loans borrowed
3. Sale of Securities and other Capital Investments
4. Trusts and Endowments
5. Other receipts received Part-2 Capital Account -Expenditure
1. The detail regarding the items of works classified as major works shall be provided
2. Repayment of debts
3. Investment in Securities, term deposits and other instruments Total Part-3 Public Account - in respect of receipts
1. Provident Fund
2. Deposits
3. Royalties
4. Taxes Collected
5. Premium of Life Insurance Corporation
6. Miscellaneous items Total Part-3 Public Account - Expenditures
1. Provident Fund
2. Repayment of deposits
3. Remittance of Royalty
4. Remittanceof Taxes
5. Remittance of premiums of Life Insurance Corporation
6. Miscellaneous Total 16 Form No-2 Annual Plan for the year …………………………………… See Rule 6(G) S l.
N o .
N a m e o f w o rk G o v e rn m e n t O rd e r b y w h ic h s a n c ti o n h a s b e e n m a d e E s ti m a te d c o s t D a te o f C o m m e n c e m e n t o f th e w o rk R e v is e d e s ti m a ti o n (i f a n y ) A ll o c a ti o n m a d e d u ri n g t h e p re v io u s y e a r E x p e n d it u re i n c u rr e d d u ri n g t h e p re v io u s y e a r 1 2 3 4 5 6 7 8 Total A ll o c a ti o n d u ri n g t h e y e a r E x p e n d it u re i n c u rr e d d u ri n g t h e y e a r E x p e n d it u re w h ic h w il l li k e ly b e in c u rr e d b y n e x t 3 1 s t o f M a rc h ( th a t m e a n s , b y t h e e n d o f th e y e a r) A c tu a l P ro g re s s a c h ie v e d A c tu a l ta rg e t y e t to b e a c h ie v e d A c tu a l p ro g re s s t o b e a c h ie v e d u n d e r th e a n n u a l p la n d u ri n g t h e y e a r A ll o c a ti o n s p ro p o s e d u n d e r th e p la n fo r th e y e a r R e m a rk s 9 10 11 12 13 14 15 16 Total 17 Form No. 2 (Continued) Annual Plan for the year …………………….
(For New Works) See Rule-6(b) Sl.
No.
Name of work Place of work Government Order/resolutio n of the Board by which sanction has been made Scheduled date of completio n Estimate d cost Actual target of the work 1 2 3 4 5 6 7 Allocations proposed/earmarke d under the Plan during the year Actual progress to be achieved under the plan during the year Remark s 8 9 10 Form No.3 Annexure Budget Salary of Officers, Salary of Staff, prescribed Travelling Allowances, Dearness Allowance and other Allowances, Scholarships, Budget Classification (Head of Account) Budget for the year 1992-93 Budget for the year 1996-97 Difference between Surplus + deficit
Explanation for difference alongwith citation of the Government Orders which are proposed to remove or revise the surplus Note: 1. Only one major head should be given on each form.
2. A separate Annexure may be sent for the estimations relating to the temporary staff.
3. Other allowances: The particulars of the House Rent Allowances (HRA) and City Conveyance Allowances (CCA) under this head shall be shown separately.
Date: Signature and Designation of the Estimating Officer.
Form No.3 (Continued) Explanatory statement -budget classification of budget provisions which are proposed to made for the payment of fixed allowances etc., to the officers/staff (permanent or temporary) for the year 1993-94:
Sl.
No.
Name Designation Reference to Estimation page Pay sanctioned for the post Amount provided for the year at the rate stated in column 5(a) Minimum Maximum Actual pay of the Government Employee which is due on 1st April of ensuing year 1 2 3 4 (a) (b) 5(c) 6 Increment got/ due within the year Total amount provided for the year i.e., including total amount of column 6 and 7 (c) Travelling Expenditure, Permanent Monthly Travelling Allowances and Transport facility allowance Dearness Allowance Other Fixed allowances such as City Conveyance Allowance, House Rent Allowance, N.R.R. and U.V. Water Allowance, Planning Allowance, Medical Allowance, etc.
Remarks Date of Increment
(a) Rate of Increment
(b) Amount earmarked towards annual increment for the year (c) 7 8 9 10 11 12 Note: 1. In case of temporary staff, the Authority by which and the period when they have been removed shall be entered without fail.
2. The arranged numbers shall be accepted with entering the same in Annexure-5.
3. There is no need to provide the names of the Government Employees who were dropped from the pay bills. But, it may indicate only the designation of their posts.
4. Separate Annexures shall be prepared for temporary staff.
Date: Signature of the Estimating Officer and Designation.
19 20 Annexure Statement showing the total sanctioned strength of the Department, office and the subsequent changes, if any, therein:
Name of the Department…………………………..
Classification of Budget ………………………….. (Head of Account) Planning/Non-planning Pay Scale Number of posts sanctioned as inserted in Annexure-B of the estimates for the year 1996-97 Subsequent changes in the posts i.e., cancellation, creation of the posts Reference to sanctioning authority of Government Orders for the posts ** 1 2 3 4 Permanent posts Temporary posts Signature/- Name:
It is to certify that the details of the posts received from Department are in order and they have been ratified by the Government vide Government Order No: KruYoKa:191:KruYoKa:95 dated: 17.10.1995, as per specific standards (parameters).
Note: The copies of the Government Orders shall be enclosed to the statement.
Additional Secretary to Government, ……………………. Department, Bengaluru.
Form No-4 See Rule 9(1) Abstract of the Accounts of the BayaluSeeme Area Development Board for the month ………………………….
Head of Account Current month Respective Total Part-1: Revenue Accounts
1. Opening Balance
2. Total Revenue Receipts
3. Total Revenue Expenditure
4. Closing Balance Part-2: Capital Accounts
1. Total Capital Receipts
2. Total Capital Expenditure
3. Closing Balance Part-3:Public Accounts (Deposits and suspense Accounts)
1. Total Receipts
2. Total payments
3. Balance Total of Part- 1, 2 and 3
1. Opening Balance
2. Total Receipts
3. Total Expenditures
4. Closing Balance Particulars of the expenditure incurred under various Head of Accounts (MonthlyAbstract) (Particulars of Revenue Accounts, Capital Accounts and Public Accounts to be provided separately) Head of account zone Expenditure Expenditure of Respective tilllast Current month Total Month Grand total 22 23 Form-4 (continued) See Rule 9(1) Certificate It is certified that accounts for/of the month ………………………..belonging to BayaluSeemeArea Development Board has been collected from the Treasury/ bank of various unit offices and reconciliated them with their balances and I have affixed my signature to these accounts for the …………… month on ……………… in the Form given below.
1. Opening Balance Rs.
2. Cash in hand Rs.
3. Treasury Balance (Public Deposit Account) Rs.
4. Balance in Bank Account Rs.
5. Total Receipts in the month Total Rs.
Rs.
6. Disbursement for the month Rs.
7. Closing balance Rs.
a) Cash in hand b) Balance inTreasury (Public Deposit Account) c) Balance in Bank Account Rs.
Rs.
Rs.
Total Form No-4 (Continued) Financial Progress Report of the Project of BayaluSeeme Area Development Board for the Monthof …………….
Sl.
No.
Name of Zone Project site Executive Agency Item number mentioned in G.O.No.
……….
Date …………….
Estimated Cost Date of commencing the execution of work Allotment for the last year Expenditure of the last year Allotmen t for the current year Name of the Project Site taluk:
village/city town Original Revised 1 2 3(a) 3(b) 4 5 6(a) 6(b) 7 8 9 10 Expenditure in the current year Allotment from the date of commencement Expenditure from the date of commencement Scheduled date of completion Remarks Expenditure incurred till last month Expenditure in the current month Total Original Revised 11(a) 11(b) 11(c) 12 13 13(a) 13(b) 14 Form No-5 (See Rule 13) Annual Administrative Report of the BayaluSeeme Area Development Board for the year …………………….
Administration
1. Constitution, disqualification, termination of the Board and so on
2. Names of members of the Board and the capacity held by them through ex-officio status or nomination or as appointment
3. Meetings of the Board held in the reporting year and the reasons for not convening the meeting for required number of times 25
4. a) The meetings of the Executing Committee held during the reporting year and the reasons for not convening the meetings of the Board at required number of times.b) List of the members of the Board and the Executive Committee who were absent for 3 or more consecutive meetings.
5. Constitution of the Committees and Sub-committees of the Board
6. Number of the meetings convened separately for each committee and sub-committee
7. Managerial personnel(list of the personnelhas been enclosed)
8. Place for the Board and Staff
9. Furnitures and office Stationaries
10. Immovable properties other than those mentioned in item-7 above
11. Motor vehicles, equipments and plants
12. Facilities for the maintenance of books and forms and records.
13. Security, Safety and custody of money and valuable documents and records (b) budget and projects
14. Actual receipts and expenditures for the year
15. Sector wise projects Name of the Sector Name of the work i.e., buildings, projects, services Number of individual projects andworks of the Sector which are under progress Expenditure, Actual Progress Till the last year In the current year Till the Last year In the Current year Name of the Sector:
1. Roads and Bridges 26
2. Major and Medium Irrigation
3. Minor Irrigation
4. Education a) Higher Education b) Education other thanHigher Education
5. Rural Development and Panchayat Raj a) Field work b) Rural Water Supply Projects
6. City works
7. Health and Family Welfare
8. Co-operation
9. Energy and Electrification
10. Youth Services
11. Social Welfare
12. Other Sectors 16) Number of the villages and Towns and Cities coming under the purview of the above mentioned work (District wise expenditure incurred in connection with the above mentioned works till the reporting year).
17) Reasons for the slow-down of progress in connection with the item 14 above 18) Whether the projects and schemes are revised, if yes, please send the same with reasons 19) Errant agencies and Departments etc., and the action taken on them.
20) Current status of fund of the Board.
27 1) a) Name of the banks wherein the treasury fund has been deposited b) Account number and its nature c) Balance 2) Details of the investment made 3) Details of the loans borrowed and the expenditure made 4) Details of donation and contribution received and given 21) Status of the accounts maintained and the audits got done.
22) a) Misappropriation, fraud, loss, damage of property, encroachment, trespass, theft, if any during that year b) Action and remedial measures taken thereto 23) Number of project inspections carried out by the Secretary and other authorized agencies/officers and the notes given thereon and the measures taken by the concerned executive agency.
24) Any other issues with major remarks.
By order and in the name of the Governor of Karnataka, (Tulasiramaiah) Additional Secretary to Government, Agriculture and HorticultureDepartment.
29