(1) The BBMP shall take suitable measures to ensure greater transparency in its fiscal operation in public interest and minimize as far as practicable, secrecy in the preparation of the annual budget. For this purpose, the Standing Committee for Taxation and Finance of BBMP shall ensure that there are at least two meetings every year in each ward committee at the time of budget preparation and finalization and two city wide public consultation with citizen forums with a list of organisations to be submitted by ward committees.
(2) Information on a quarterly basis to ward committees for discussion at ward committee meetings. Such information shall comprise a list of natural and built assets in the ward such as parks, playgrounds, public toilets etc. with their location and budgeted and actual expenditure incurred on each with details of contractor, contract value, estimated and actual start and end date of work, and estimated and actual cost of work. In the case of ongoing works, detailed status and estimated dates and cost of completion shall be provided. A list of job codes of works proposed in the ward with details of address or location, and status of each work with tender and contract details, estimated and actual date of commencement and completion, estimated and actual cost of completion and details of work order and measurement book references on the BBMP website for ongoing works, shall also be provided.
(3) Ten percent of the annual available amount for development works (amount available after deduction of the committed expenditure) to be set aside for works recommended by citizens, divided equally between wards, through forms made available for this purpose at ward offices and website of the BBMP, and through inputs from ward committee meetings. A separate statement of such works shall be annexed to the annual budget indicating ward number, ward name, amount allocated to the ward and list of such works.
Every expenditure incurred by the BBMP shall be published on its website in a searchable format and at individual cost/payment level on or before 31 March 2023.
(4) Details of each individual job code shall be made available through its life cycle of tendering, contractor selection, work order issuance, measurement books, quality certification and payment on the BBMP site in a searchable format
(5) All manual transactions to be phased out by 31 March 2024 and to be replaced by integrated digital records that capture every transaction at source and are integrated with individual transaction processing systems
(6) In particular and without prejudice to the generality of the foregoing provisions, BBMP shall, at the time of presentation of the annual budget, disclose in a statement detailing:
(a) significant changes in the accounting standards, policies and practices affecting or likely to affect the computation of fiscal indicators;
(b) as far as practicable and consistent with protection of public interest, the contingent liabilities and the actual liabilities arising out of execution of works by external agencies where liability for repayment is on the BBMP; and
(c) The actual liabilities arising out of execution of works by BBMP shall be disclosed in the budget form specified in sub-rule (8).
(7) The document presented to the Council in the nature of Budget in brief, along with annual budget shall, contain statements in the FRBM Forms 2 to 17 as annexed.