(1) A Secretary may ask to see the papers in any Department other than the Finance Department or the Department of Personnel and Administrative Reforms or Department of Cabinet Affairs, if such papers are required for the disposal of a case in his Department.
(2) Such request shall be dealt with under the general or special orders of the Minister-in-charge.
(3) The Chief Secretary may ask to see papers relating to any case in any Department or with any Special Secretary to Government and any such request by him shall be complied with by the Secretary of the Department concerned or the Special Secretary as the case may be.
(4) Subject to the provisions of Rule 15, a Minister may send for any paper from any Department provided that, if he is of opinion that any further action should be taken on them, he shall communicate his views to the Minister-in-charge of the Department concerned and in case of disagreement, may submit the case to the Chief Minister with a request that the matter be laid before the Cabinet. No further notes shall be recorded in the case before the papers are so laid before the Cabinet:
Provided that if the paper is of a secret nature, it shall be sent to the Minister only under the orders of the Minister-incharge of the Department to which it belongs:
Provided further that no paper under disposal shall be sent to any Minister until it has been seen by the Minister-in-charge of the Department to which it belongs.
Note.- (i) Private Secretaries to Ministers shall not requisition files of Secretariat Departments other than their own in respect of the Departments under the control of their Ministers they shall not requisition files of a confidential nature.
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(ii) When a Minister requires a file belonging to another Secretariat Department he may send a requisition either to the Minister or to the Secretary concerned. If the requisition is made to a Secretary, he should submit the files together with the requisition to the Minister-in-charge of the portfolio for orders.
(iii) Notes or Minutes made by a Minister on a file which does not belong to the Department under his control, should be made on a separate sheet of paper and may be attached to the correspondence file and can be referred to wherever necessary in the note file.
74. Whenever it may be found necessary to make communications to high officers of Government e.g., Divisional Commissioners, Heads of Departments, Deputy Commissioners etc., conveying or implying the dissatisfaction of Government in any degree or indicating how they might more satisfactorily discharge the duties of their office, such communications shall be made in the form of confidential letters and memoranda to be signed by the Chief Secretary, and the drafts of such communication shall be submitted to the Minister-in-charge and the Chief Minister for approval.