1 THE KARNATAKA LEGISLATURE (MEMBERS FREE TRANSIT BY ROAD TRANSPORT SERVICE) RULES, 1967.
(As Amended upto 7th July 1981) In exercise of the power conferred by Sub-section (1) of Section 15 of the Karnataka Legislature Salaries Act, 1956 (Karnataka Act 2 of 1957), the Government of Karnataka hereby makes the following rules, namely:-
(1) These rules may be called the Karnataka Legislature (Members' Free Transit by Road Transport Services) Rules, 1967.
(2) They shall come into force at once.
2. In these rules unless the context otherwise requires,-
(a) "Assembly' means the Karnataka Legislative Assembly;
(b) 2
(c) "Committee" means a Committee constituted under the Assembly or Council rules or a Committee appointed by the Speaker or the Chairman;
(d) “Corporation" means the Karnataka State Road Transport Corporation;
(e) "Council" means the Karnataka Legislative Council;
(f) "Member" means a Member of the Assembly or the Council and includes the Deputy Speaker of the Legislative Assembly, and the Deputy Chairman of the Legislative Council ;
(g) "Pass means the identity-Cum-Road Journey pass issued by the Secretary, Karnataka Legislature.
(h) "Secretary" means the Secretary of the State Legislature and includes the Deputy Secretary or an Under Secretary of the State Legislature;
(i) "State Means the State of Karnataka.
(3) Subject to the provisions of these rules, every Member shall be provided by the Secretary with the Non-transferable Identity-Cum-Road Journey pass containing the name and address of the member with his photograph affixed thereon which shall entitled him to travel free of charge along with a companion within the State by the buses operated on mofussil routes by the Corporation.
6. A Members shall, on demand by the Conductor, or any Officer of the Corporation duly authorised by the Corporation in that behalf, produce his pass for inspection.
7. Where a Member makes a journey on a mofussil route by using the pass for attending a meeting of the Assembly or Council or any Committee he shall be entitled to Travelling Allowance under clause (a) of section 12 of the Karnataka Legislature Salaries Act, 1956.
8. A Member wishing to reserve his seat may do so on payment of the prescribed charges for reservation.
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9. A Member shall be entitled to carry luggage free of charge as is permissible under the regulation of the Corporation relating to carriage of luggage by passengers and the Member shall pay for the excess luggage, if any, at the rates prescribed in that behalf by the Corporation.
10. The pass issued under these rules shall be valid only during the period the holder continues to be a Member of the Assembly or the Council and the holder shall return the pass to the Secretary as soon as he ceases to be a Member.
11. (1) When a Member loses his pass, he shall immediately report the fact of such loss to the Secretary and on receipt of such a report a duplicate pass may be issued to the Member on payment of two rupees. If the pass is subsequently found it shall be surrendered to the Secretary.
(2) The Secretary shall inform the Chief Traffic Manager of the Corporation of the details in respect of the loss and issue of a duplicate pass to a Member.
THE NEW KARNATAKA TRAVELLING ALLOWANCE RULES, 1957 Regulating the payment of Travelling Allowance to Non-Official Members of Committees, etc., constituted under the Authority of Government.
NOTIFICATION No. Cod. 1168-57, dated 23rd August 1957 (as Amended upto 31st December 1981) The Government of Karnataka hereby makes the following rules, in supersession of the existing rules on the subject, regulating the payment of Travelling Allowance to Non-official members of councils, Committees, Conferences and other bodies constitute under the authority of Government, namely.-
1. These rules shall come into force with effect from the 1st day of September 1957.
2. These rules shall apply to all claims in respect of journeys and halts made on and from the date of commencement of these rules.
3. The rules regulating the payment of Travelling Allowance in force immediately before the date of commencement of these rules applicable to persons governed by these rules are repeated except in so far as they applicable to payment of Travelling Allowance in respect of journeys and halts made before the date of commencement of these rules.
4. The Travelling Allowance of Non-official members (including Members of the State Legislature and retired officers of Government). When these persons (a) are Members of Committees. Conferences or other bodies constituted by the state Government or (b) are deputed by the 3 Government to place either in or outside the States on India to attend Committees, Conferences or other bodies constituted by an authority other than the State Government, or (c) are deputed by the Government on special work in connection with the affairs of the state is regulated as follows:- Journeys outside the State:
( i ) Rai lway fare At such rates prescribed ( i i ) Road Mi leage for Committees ( i i i ) Daily Al lowance or (vide Annexure) sitting fee in line of Daily Allowance wherever admissible.
In India
(i) Railway Fare:- At the rates prescribed for the Committees of which they are Members or at such rates as Government may prescribe individual case of deputation.
(ii) Road Mileage:- At the rates prescribed Committees of which they are Members, or at such rates as Government may prescribe in each individual case of deputation.
(iii) Daily Allowance:- At rates given below or at such rates fixed by Government in individual cases of deputation.
List A :- Rs. 50 for halts at Bombay, Delhi, Calcutta, Srinagar, Madras, Mussorie, Goa, Daman and Diu, Simla and Rs. 30 for halts at other places.
List B and C:- Rs 25 at Bombay, Delhi, Calcutta, Simla, Mussorie, Srinagar, Goa, Daman and Diu and Rs. 20 at other places.
(iv) Air journeys :-
(a) A Mileage Allowance equal to one and one fifty air fare for each of the to and for journeys subject to the incidental fare (one-fifty air fare) being subject to a maximum of Rs. 30 (Rupees thirty only) inrespect of each single journey.
(b) Return tickets at reduced rates, if available, should be purchased when the return journey is expected to be performed within the period during which the return ticket is valid. Mileage allowance for the forward and return journeys when such return tickets are available with however be the actual cost of such return ticket plus two-fifths of the Standard air fare for a single journey between two places.
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(c) Return tickets at reduced rates, if available, should be purchased when the return journey is expected to be performed within the period during which the return ticket is valid. Mileage allowance for the forward and return journeys when such return tickets are available with however be the actual cost of such return ticket plus two-fifths of the Standard air fare for a single journey between two places.
(d) Road mileage at the rates specified above from the point from which the journey is held to commence to the Booking Officers of the Air Transport Companies.
N.B:- The point in any Station from which a journey is to be held to commence or at which it is to be held to end, shall be the Chief Public Office or any other point which may be fixed by Government for the said purpose. In Bangalore and Mysore Cities, the Public Offices and in other places, the Travellers' Bungalow or Inspection Lodge from which distances are reckoned in the road map issued by the Karnataka Public Works Department will be regarded as the point fixed by Government for the purpose of the above rule.
Explanatory Note :- Travel by air means journeys performed in the machines of Public Air Transport Companies regularly plying for hire. It does not include journeys performed in private aeroplanes or air taxis.
(b) Insurance for air travel will be met by Government subject to the amount of premium being restricted to Rs 10 per trip.
Note : Claims for Insurance premium for air journeys should invariably be supported by the receipts or policies issued by the Insurance Companies.
Outside India :
At such rates as may be prescribed by Government from time to time in individual cases.
5. Government may, in Special Circumstances, grant specific rates of conveyance allowance or actual charges incurred on hire of conveyance or other incidental charges in addition to the travelling all allowance.
6. Payment of lumpsum advance to cover travelling expenses may be authorised by Government, subject to adjustment from the final Travelling Allowance bills. The advances should not ordinarily exceed three-fourths of the amount of allowances admissible. This limit may, in special cases, be enhanced under specific orders of Government.
Note:- A Government Officer (who may be a Member or Secretary of the Committee or other Officer of the Government) will be responsible for the drawal, disbursement and final adjustment of the advances paid to the Non-official Members of the 5 Committees. Before allowing such advance, a written undertaking from each Nonofficial should be obtained in the following Form. A second advance should not be allowed until the first advance is adjusted.
FORM I ........................................................ Member of the Committee Commission appointed by the Government of Karnataka having received a sum of R s … …… …… . . ( R u p e e s i n w o r d s ) a s a d v a nc e f r o m t he G o v e r n m e n t o f Karnataka for performing certain journey connected with my duties as Member of the aforesaid Committee / Commission hereby agree that the amount shall be adjusted against my Travelling Allowance bill immediately after the completion of the specified journeys and that I shall for with refund to the Government of Karnataka any portion of the advance not so adjusted. If for any reason, the specified journeys are not performed, I hereby agree to refund forthwith to the Government of Karnataka the entire sum of the advance on demand, Revenue Stamp.
Signature of the Member
7. Subject to such modification as are specified above, the rules regulating the payment of Travelling Allowance to Officers of Government shall be the rules applicable to the payment of travelling allowance to Non-officials also. Sitting fee, Daily Allowance or Halting Allowance (Whatever term is allowed in the Government Order constituting the Committee) is admissible on the days of meetings in addition to Travelling Allowance admissible for the journey (irrespective of time of arrival or departure at the place of meeting).
Note 2 : The amendment made to this rule in the Government Order dated 3rd January, 1961, shall have effect from 1st October 1958.
8. The Government Order Constituting the Committee will indicate the list (A,B, or C) under which the Committee has been classified and sitting fee (with rate) if any, which has to be allowed in lieu of Daily Allowance.
9. Government may sanction special rates in individual cases, if the Circumstances justify.
10. Road Mileage: When a Non-official member makes a journey by bus for thirty-two Kilometers or more , he will be allowed one and half bus fare plus duity allowance (limited to road mileage).
Note 1: A non-official Member (including a retired officer) of the Committes who is entitled to Railway fare higher than the third class will record in his Travelling 6 Allowance bill, a certificate of having travelled in the class for which Railway fare is claimed therein.
Otherwise the Officer will be paid only Railway fare based on the fare of the class in which he actually travelled.
Note 2: Attendance at Standing Committees, Sub-Committees, Select Committees, Special Committees, etc., of the several Bodies will be treated as meeting of the Bodies themselves for the purpose of these rules.
Note 3: Non-official Members will be entitled to draw Travelling Allowance calculated from and to their ordinary places of residence and from the place of meeting.
Daily Allowance for halts by Members to attend on adjourned Meeting or another meeting at the same place may be allowed subject to the following conditions.
(a) the total Daily Allowance for such halts is limited to the amount of Travelling Allowance admissible for returning to his place of residence and coming back to attend an adjourned meeting or another meeting.
(b) Travelling Allowance for the to and fro journey is allowed only once counting the two meeting as one for the purpose; and
(c) The Daily Allowance is debited to the head of account pertaining to the first meeting.
Note 4: When a Sunday or other holiday intervenes between two consecutive sitting, halting allowance for such days will be allowed provided the Member stays at the place of meeting on the Sunday or Holiday intervening two meetings.
11. Members of the State Legislature will not be entitled to draw Travelling or Daily Allowance for attending meetings of Committees constituted by Government.
(viz., Committees other than those of the Legislative Assembly or Legislative Council or of any Committee of the said Assembly or Council under section 12 of the Karnataka Legislature Salaries Act 1956 for the days on which they draw Travelling or Daily Allowance for attending the meetings of the Legislative Assembly or Legislative Council or of any Committee of the said Assembly or Council.
Subject to the above conditions, a mofussil Member of the Legislative Assembly or Legislative Council is entitled to draw Daily Allowance during a period of three days or less before the commencement of a meeting of the Legislative Assembly or Legislative Council or any Committee thereof or at the conclusion of the meeting, in case he is required to attend the meetings of other Committees during that period. Where however such Member returns to his ordinary place of 7 residence within three days of conclusion of the meeting of the Legislature or a Committee thereof not being aware of the meeting a Committee Constituted the Government he will be entitled to draw normal T.A. without such allowance being so restricted.
RULES OF PROCEDURE FOR PREFERRING TRAVELLING ALLOWANCE CLAIMS OF NON-OFFICIAL MEMBERS OF CONFERENCES AND COMMITTEES.
12. (i) The existing procedure for disbursing in cash, Travelling Allowance to Member of the Legislative Assembly and the Legislative Council by time University in regard to the attendance at meetings connected with that body, will continue unchanged. The Travelling Allowance bills of Members of the Legislative Assembly and the Legislative Council serving as Members of the Committees constituted by Government will be countersigned by the Secretary of the Committee concerned and forwarded to the Secretary, Karnataka Legislature, who will scrutinize them with reference to payments made by him and pass on the bill to the Treasury for payment with intimation to the Secretary of the Committee concerned.
(ii) In respect of meetings of bodies other than those referred to in clause (i) above the Secretaries of the Conference and Committee shall obtain in addition to the other certificate contemplated in Part VIII of the Karnataka Civil Service Rules, 1958, the following Certificate from the Members :
" Certified that I, .......... Member ........... Committee, actually performed the journeys for which Travelling Allowance is claimed and I have not drawn in any other capacity Travelling Allowance for the same journey Daily Allowance or sitting fees for the same day."
In addition to the above certificates which must be recorded by the Members in their Travelling Allowance Bills, they should also furnish, in the following declaration form, particulars of the dates and time of their arrival and departure, mode of conveyance used for the journeys and other meetings, if any, attended by them at the place of meeting on the same day / days or within a period of three days prior to and after the meeting.
8 DECLARATION 1, Name of the Member
2. Place of Permanent Residence.
3. Date and time of arrival at the place of meeting
4. Particulars of journeys performed :
(i) Whether entire journey was by road.
(ii) Mode of conveyance used for the road journey
(iii) If by rail, class in which travelled
5. The number of days on which the Member has attended the Committee meeting.
6. Date and time of departure from the place of meeting.
7. Name of the other meeting, if any, attended on the same day / days or within a period of three days prior to and after the day / days noted against Serial No. 5 above.
S. Name of Treasury at which payment is desired.
I undertake to refund any amount in respect of T.A. and D.A. for this meeting which is not admissible as per rules deducted in audit.
Signature, Member, Committee for ....
Date: ......................
(iii) A certificate of attendance in the following form shall be recorded on the Travelling Allowance Bills of the Members by the Secretary of the Committee :- "Certified that Sri/Smt. ................................................ attended the sittings of the .......................................................... constituted in Government Order No ..................................................................... dated ..................................... on ............................... at .............. as a Member thereof.
Secretary 9
(iv) The Travelling Allowance Bill prepared and signed by each Member with the requisite certificates, will be sent to the Secretary of the Committee who, after scrutiny of the claims preferred in the bill with reference to rules, will forward the bill with his countersignature to the Secretary, Karnataka Legislature in the case of claims of Members of Legislature and to the Treasury Officer in the case of others.
(v) A copy of the intimation slip will be sent to the Secretary of the Committee by the Secretary, Karnataka Legislature, for noting down the particulars of the passed bill and onward transmission to the Member, and another copy with the Travelling Allowance bill will be forwarded to the Treasury Officer for making payment direct to the Member. In the case of Members other than Members of Legislature, the Secretary of the Committee will intimate the Member concerned the fact of having forwarded the bill to the Treasury Officer for payment.
(vi) Objections raised in audit will be communicated by the Accountant General, Karnataka, to the Secretary of the Committee for furnishing necessary information.
(vii) The countersignature of the Secretaries is only to ensure that the bills have been prepared correctly with reference to the prescribed rules and rates of mileage. Daily Allowance and train fare and provision for expenditure made by Government for a particular Committee.
(viii) In certain cases, even though a Non-official Member proceeds to the place of meeting but is prevented from attending the meeting consequent on its postponement for want of quorum, Travelling Allowance and Daily Allowance admissible under the rules may be allowed to him. In such cases, the following certificate should be recorded on the bill by the Secretary;
"Certified that Sri/Smt. ........................................ attended the place of meeting of . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Committee on … … … … . At… … … but the meeting did not take place on its date for want of quorum''.
(ix) The claims in respect of period (i) over six months require the sanction of the Head of the Department condoning the delay in preferring them, and
(ii) over one year, that of the Government of Karnataka. These claims require the pre-audit by the Accountant-General, Karnataka (Vide Art. 21 of the Karnataka Financial Code, Note: In cases of Committees or Conferences to which Government have not appointed Secretaries, the power of countersigning the T.A. bills of Non-official Members shall be exercised by the Government Servant authorized by Government in this behalf.
10 ANNEXURE Rates of Travelling Allowance to Non-official Members attending various Committees:
Committees: List A List B List C I. Railway First First Second Accommodation Class Class Class Not exceeding 100 Kms.
II. Incidental charges for Amount equal to half of Daily Railway Journey. Allowance as admissible for halt within the State.
Above 100 Kilo Metres.
Amount equal to full Daily Allowance as admissible for half within the State to every 100 Kms. and half the said Daily Allowance for a fraction thereof, subject to a maximum of one Daily Allowance for every 20 hours III. Road Mileage 6.00 per K.M.
IV. Daily Allowance (Within the State) (Sitting fees wherever permissible will be allowed in lieu of Daily Allowance. I II III IV In Bangalore City ............................................. Rs.30 Rs. 25 Rs.15 Rs.15 In other places ……......................................Rs.25 Rs.20 Rs.16 Rs. 12 11 FD 117 SRS 66, Bangalore, dated the 25th November l966 In partial modification of the orders issued in Notification No. Cod. 1168-57, dated 23rd August 1957, Government are pleased to direct that when a Non-official or Member of Legislature appointed to a Committee, Commission or Board of Enquiry, is allowed free boarding and lodging at the expense of State Government or an autonomous, Industrial or Commercial Undertaking or Corporation, or Statutory body of local authority, in which Government Funds have been invested or in which Government have any other interest shall be entitled to only one fourth of the Daily Allowance admissible to him under the aforesaid Notification. If only boarding or lodging is allowed free Daily Allowance shall be admissible one-half of the admissible rate.