(1) The Cash Book is a book of original entry for all cash receipts (including cash withdrawals from treasury or bank) and cash disbursements or remittances of the Municipality. It also records cheques received in the municipality and remitted to treasury or bank account. It shall be maintained by the Accountant in KMF NO.1.
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(2) The cash book shall be closed daily, the totals at the end of the day arrived at and the closing balance worked out.
(3) The cashier shall maintain a Register of Cash drawn and disbursed in KMF NO 2, for all cash drawn and disbursed.
Based on this register, the Accountant shall prepare a payment voucher, and enter it on the credit side of Cash Book.
(4) The Municipal Commissioner or Chief Officer as the case may be, shall examine the entries and the closing balance in the cash book and affix his signature in token of such examination.
The cash balance on hand with the cashier shall be verified with the cash book balance at least once a week, and a certificate to that effect recorded in the cash book, by him.