(1) In these rules unless the context otherwise requires,- a) “Act” means the Pilikula Development Authority Act, 2018 (Karnataka Act No. 09 of 2018);
b) “Form” means Form appended to these rules;
2 c) “Quorum” means quorum for conducting meetings of the Advisory Committee;
d) “Section” means Section of the Act.
(2) Other words and expressions used in these rules but not defined shall have the same meaning as defined in the Act.
CHAPTER – II TRANSACTION OF BUSINESS
3. MEETINGS OF THE ADVISORY COMMITTEE:
(1) Notice of the Meeting:
The Commissioner shall issue fifteen clear days notice to the members specifying date, time, venue and agenda of the Advisory Committee meeting with the express approval of the President.
(2) Quorum:
1/3rd of the total members of the Advisory Committee shall be the quorum for conducting meetings. If the required quorum is not forthcoming within half an hour of the specified time of the meeting, the same shall be adjourned to the next convenient date and time as the Presiding Officer may reasonably fix and a notice of such adjourned meeting shall be given to the members concerned at the earliest.
The agenda of the adjourned meeting shall be brought up before the next meeting and may be disposed of at such meeting even if there is no quorum.
(3) Presiding Officer:
The President shall preside over every meeting. If for any reason, the President is unable to attend the meeting, the Minister incharge of Dakshina Kannada District shall preside over the meeting. If Minister incharge of Dakshina Kannada District is also absent, the Minister incharge of Tourism shall preside over the meeting. In the event President and Co-Presidents are not available, members present in the meeting shall elect one among themselves to be the President of that meeting.
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(4) Participation:
No member of the Advisory Committee shall take part in the discussion of or vote on any matter in which he has directly or indirectly by himself or his partner and relatives, any share or interest.
(5) Record of Proceedings:
Proceedings of the meeting of the Advisory Committee shall be recorded and after obtaining the approval of the Chairperson, the same shall be sent to members concerned and to the Government by the Member- Secretary at the earliest.
(6) Payment of Allowances:
(1) Honorarium (Sitting Allowance) Non-official members and special invitees invited for the Authority Meetings, Advisory Committee Meetings and the Sub-committees either in the headquarters or in other places shall be paid an amount of Rs. 2,000/- as Honorarium (Sitting Allowance).
(2) Accommodation Charges:
Non-official members and special invitees of the Authority are entitled to accommodation charges for the meetings and during their visit to different places in connection with Authority activities, subject to a maximum of Rs. 3,000/- per day, on submission of receipt.
(3) Travelling Allowances a. Travel by Train: Non-officials and special invitees are eligible for First Class fare or the actual train fare, whichever is less.
b. Travel by Bus: Non-officials and special invitees could travel by AC Sleeper/ Airavatha/ Meghadoth/ Rajahamsa buses wherever such bus facility is available.
c. Travel by Air: Prior approval of the Government is required for nonofficials and special invitees to travel by air in unavoidable circumstances or under emergency.
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CHAPTER - III DELEGATION OF POWERS
4. ADMINISTRATIVE POWERS FOR SANCTION OF WORKS:
Sl.
No.
Items Commissioner Chairman 1 Administrative approval for works.
Estimate of up to Rs.
50 lakhs (Rupees fifty lakhs) for one work subject to availability of grants.
Estimate of up to Rs.
250 lakhs (Rupees two hundred and fifty lakhs) for one work subject to availability of grants.
5. DUTIES OF THE ACCOUNTS OFFICER: It shall be the duty of the Accounts Officer of the Authority,- I. to carry out maintenance of accounts of the Authority;
II. to prepare an annual statement of accounts and the balance sheet for submission to the Commissioner;
III. to perform such other duties that the Commissioner may assign related to accounting and preparation of Budget.
6. ANNUAL BUDGET:
The Commissioner shall in the month of October of each year, prepare and submit to the Authority a Budget containing detailed estimates of income and expenditure of Authority for the ensuing financial year commencing on the first day of next April. A complete account of an actual and estimated receipts and expenditure for the financial year ending on the 31st day of next March shall be prepared along with other details as given in Form No. 1.
7. PROCEEDINGS OF ANNUAL BUDGET:
(1) The Authority shall decide upon the appropriation and ways & means contained in the Budget of the year to commence on the first day of April next following.
Three copies of the Budget as passed by the Authority shall be sent to the Government.
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(2) In the such Budget estimate, the Authority shall among other things, a. Make adequate and suitable provisions for such services as may be required for the fulfillment of the several duties imposed on the Authority by the Act and these Rules;
b. Provide for the payment, as they fall due of all instalments of principal and interest for which the Authority may be liable in respect of loans contracted by it;
c. Provide for the payment of all sums payable to the Government and other Government agencies;
d. Allow for the balance at the end of the said year of not less than such sum as may be required to meet the establishment charges for a period of three months.