(1) A member, other than the Chairman, performing journeys in connection with any work relating to the Library shall be entitled to such travelling and daily allowances as may be specified in these rules.
(2) Every member who is an officer of Government shall be entitled to such travelling and daily allowance as are admissible under the rules applicable to him for journey performed on official duty.
(3) Where any travelling or daily allowance is paid to a member under sub-rule
(2), the Board shall make necessary arrangement for the reimbursement of the amount so paid to the authority employing such officer.
(4) A non-official member of the Board shall be entitled to travelling allowance from his usual place of residence to the place of meeting of the Board at the following rates, namely: -
(a) in respect of journeys by air, actual fare paid plus one-fifth of the standard air fare limited to a maximum of rupees ten for each journey, provided that if more than one air journey (including the return journey) are performed within twenty-four hours, the total entitlement to incidental allowance for all the journeys shall be restricted to rupees ten or one daily allowance at the highest rate admissible to Class I officers of the Central Government for ordinary localities under the supplementary Rules, whichever is more;
(b) in respect of journeys by rail, actual railways fare ex-cluding airconditioned fare plus mileage allowance at the rate admissible to Class I officers of the Central Government. A journey by airconditioned accommodation may be undertaken in accordance with the instructions issued by the Central Government from time to time;
(c) in respect of journeys by road, mileage allowance at the rate admissible to Class I officers of the Central Government:
Provided that where a member is a resident of the place of the meeting he shall be entitled only to the actual cost of conveyance charges subject to a maximum of rupees ten per day.
(5) Daily allowances shall be admissible to a non-official member at the rate of rupees thirty per day for each day of the meeting of the Board and for the day preceding the date of the meeting and the day following the date of the meeting :
(6) The travelling and daily allowances specified under this rule shall also be admissible to persons associated with the Board under section 10 of the Act.
(16)
7. Contracts:
(1) All contracts entered into by or on behalf of the Board shall be authorised by a resolution of the Board.
(2) Every contract entered into by the Board shall be in writing and shall be executed on behalf of the Board by the Chairman or any member authorised by the Board in this behalf and shall contain the common seal of the Board.
8. Custody of the Common Seal:
The common seal of the Board shall be kept in safe custody with the Chairman or any other member or officer of the library, authorised by the Board in this behalf.
9. Budget returns and other particulars of the Board:
The Board shall submit to the Central Government copies of its budget, returns, statements and other reports in such manner and on such dates as specified below, namely: -
(a) three copies of the budget for the succeeding financial year together with a statement showing the sums which would be required from the Central Government during the year and the revised estimate for the current financial year on or before the 1 st day of August;
(b) quarterly statements for each quarter ending with March, June, September and December of each year showing the actual income and expenditure during the quarter, on or before the 10 th day for the month following the close of the quarter;
(c) fifty copies (both in Hindi and English) of the annual report, on or before the 1 st day of October of the year following the one to which it relates ;
(d) fifty copies of the accounts as certified by the Comptroller and Auditor- General of India or any other person appointed by him, on or before the 1 st day of the year following the one to which it relates;
(e) twenty-five copies of journals, publications, periodicals and catalogue, if any, published by the Board for distribution to libraries or for use of department of Government within two months from the date of the publication ;
(f) two copies of the agenda and the minutes of the meetings of the Board.
(A.S.TALWAR) Under Secretary to the Govt. of India *****