The Commission shall maintain proper accounts and other relevant documents under sections 13 and 14 of the Act and Annual Report for each year regarding the period from 1st April to 31st March of next year shall be submitted to the Government within 31st August of every year. Annual Account Statement shall be submitted in Form Numbers I, II and III and Annual Report in Form Number IV.
Form I (See sub-section (1) of section 13 and rule 15) Kerala State Youth Commission, Thiruvananthapuram Receipts- Payment accounts as on 31/03/…….
(Receipts and Payments Accounts) Receipts Amount(in Rupees) Opening balance :
Amount in hand :
Amount as per T.S.B. Account Number1 at Sub Treasury, Vikas Bhavan :
Grant-in-aid under Non-Plan from Sports and Youth Affairs Department, Government of Kerala :
Grant-in-aid under Plan from Sports and Youth Affairs Department, Government of Kerala :
Fees under the Right to Information Act :
Income from auction of waste materials and donation from public/other Government/non- Government organisations and general public and other items :
Total :
Payments Salary/Allowance of Employees :
T.A/D.A of Employees :
Salary/Allowance of Chairman/Members :
T.A/D.A of Chairman/Members :
Medical reimbursement of employees :
Medical reimbursement of Chairman :
Furniture :
Electricity :
Water :
Telephone/Internet :
Vehicle of Chairperson Petrol :
Maintenance works :
Office Vehicle :
Petrol :
Maintenance works :
Registration of vehicle / Tax etc. :
Computers and Accessory equipments :
Web design, software etc. :
Television/Cable :
Publication :
Postage Stamp :
News paper, periodicals :
Stationery/ Registers :
Printing of notice/form :
Rent/Taxes :
Books :
Remuneration for Experts/Special services Advertisement/Campaign expense :
Aid/Donation :
Hospitality /Banquet expenses :
Name Board/Notice Board :
Audit fees :
Other items :
Plan Expenditure :
Closing Balance :
Amount in hand :
Amount in T.S.B. Account No: 1 at Sub Treasury, Vikas Bhavan :
Total :
Form II (See sub-section (1) of section 13 and rule 15) Kerala State Youth Commission, Thiruvananthapuram Income- Expenditure Accounts as on 31/03/…….
(Income and Expenditure Accounts) Income Amount(in Rupees) Plan fund from Sports and Youth Affairs Department :
As per G.O………………………… :
As per G.O………………………….. :
As per G.O…………………………. :
Total :
Non-plan fund from Sports and Youth Affairs Department :
As per G.O……………… :
As per G.O……………… :
Total :
Fees under the Right to Information Act :
Auction of waste materials :
Donation from other agencies/General Public :
Other items :
Total :
Expenditure Salary/Allowance of Employees :
T.A/D.A of Employees :
Salary/Allowance of Chairman/Members :
T.A/D.A of Chairman/Members :
Medical reimbursement of Employees :
Medical reimbursement of Chairman :
Furniture :
Electricity :
Water :
Telephone/Internet :
Vehicle of Chairman Petrol :
Maintenance works :
Office Vehicle Petrol :
Maintenance works :
Registration of Vehicle / Tax etc. :
Computer and Accessory equipments :
Web design / software etc. :
Television/Cable :
Publication :
Postage Stamp :
News paper, Periodicals :
Stationery/ Registers :
Printing of notice/form :
Rent/Taxes :
Books :
Remuneration for expert/special services :
Advertisement/Campaigning Expenses :
Aid/Donation :
Hospitality/Banquet expenses :
Name Board/Notice Board :
Audit fees :
Other items :
Total :
Form III (See sub-section (1) of section 13 and rule 15) Kerala State Youth Commission, Thiruvananthapuram Balance sheet as on 31/03/…………..
Liabilities Amount (in Rupees) Pending expenditure :
Long term liabilities :
Loans and Grant-in aid received from Government:
Other items :
Total :
Assets Item Vehicles :
Computer :
Furniture :
Photocopier :
Books :
Air Conditioner :
Projector :
Electric equipments :
Website :
Other assets :
Advance and Deposit :
Amount in hand :
Amount in T.S.B. Account Number1 at Sub Treasury Vikas Bhavan :
Amount in S.B.T account :
Total :
Form IV (See sub-section (1) of section 14 and rule 15) Model of Annual Report Annual Report shall be arranged in Chapters/Divisions with specific headings. The names of the Minister in charge and Secretary of the Department and Chairman of the Commission shall be mentioned at the beginning of the Report, in addition to the name of the Institution.
Preface A short description of the Institution and the State law in respect of the duties of the Institution shall be mentioned.
Organisational chart in respect of the Institution shall be given.
Organizational system Details of the Institution including the State, District level offices and other offices.
Major duties of the Institution.
Website, address of offices, phone/fax etc.
Name and address of Members and higher officials of the Commission Human Resource Number of various posts and the number of existing staff thereon.
Number of employees in categories of contract/deputation/daily wages.
Number of appointments, and retirement during the current year.
Dismissal/post abolition.
Posts created/abolished during the current year.
Number of consultants designated during the current year.
Number of trainings conducted and persons designated for the training.
Awards, prizes, certificates etc. received for prestigious service.
Disciplinary action taken against employees.
Functions of the Institution.
Duties of the Institution.
Acts and Rules implemented by the Institution.
Statistics regarding the number of cases in which action has been taken, disposed and pending, inspections conducted, reports submitted etc.
Presentation of the statistics regarding various services provided by the Institution and the number of beneficiaries who received the same.
Short description of the projects implemented.
Achievements of various projects/activities.
Details of activities and purchases exceeding Rupees Five Crore.
Details of projects and activities of the Institution.
Projects undertaken through private participation.
Research studies and surveys undertaken during the current year.
Finance Budget allocation of the plan, non-plan heads of the Institution, expenditure (along with the explanation of pending balance/additional expenditure) Expenditure on account of Salary/Travelling Allowance, Advertisement, Consultancy etc.
Financial aid/deposit/loans to Government Companies/Boards/Local Self Government institutions, Autonomous Bodies/N. G. Os.
Pensions/ex-gratia etc. to various categories.
Details of different types of P.D/T.P/S.B Accounts of the Institution and in respect of which purposes, they are for.
Details regarding the amount given to Government/Non Governmental Agencies for materials, services and works but not regularised at the end of the year under report.
Details of fund received from the Central Government or other agencies and its expenditure.
Amount deposited in Treasury, Bank, Public and Works Department as special deposits.
Details regarding the amount detected as loss or irregularities occurred in the year under report.
Details regarding loss in income or write off.
Progress in respect of reconciliation of accounts.
Infrastructure Facility Infrastructure facilities made during the current financial year.
Details of vehicles purchased or alienated newly.
Details of assets transferred to other institutions.
Details of purchase of machines, equipments and other properties worth more than Rupees 5 Lakh.
Details of assets damaged or alienated.
Details regarding land acquired or purchased.
Publications Details regarding journal, manual, rules and other publications.
The adalats, programmes/promotions participated, meetings, symposiums, training and exhibitions conducted in the current year.
Implementaion of the Right to Information Act Details of State Public Information Officer and Appellate Authority.
Number of cases received, action taken and disposed under the Right to Information Act.
Details of fine imposed for not furnishing information.
Appeals in respect of the Institution which are under the consideration of the Information Commission.
Internal Control Mechanism Officers designated only for internal audit.
Object/achievement of inspections scheduled and its follow up actions.
Pending paras on the Inspection Report of the Accountant General.
Details regarding various Monitoring Committees and its functions.
Other matters Grievence redressal mechanism in the Institution.
Implementaion of Malayalam Language Act.
Progress regarding computerisation/e-Governance.
Social-cultural events/programmes conducted in the current year.
Details of awards/rewards/certificates of felicitation received by the Institution from the Central Government, other agencies and N.G.O.s and details of review/study conducted by any other agency/organization in respect of the Institution By order of the Governor, Secretary.
Explanatory Note (This does not form part of the notification, but is intended to indicate its general purport.)
Section 18 of the Kerala State Youth Commission Act, 2014 ( Act 6 of 2014) empowers the Government to make rules for implementing the provisions of the Act. Government have decided to frame such rules.
The notification is intended to achieve the above object.
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