(1) The ordinary meetings of the Commission shall be convened at the headquarters of the Commission at least once in a month:
Provided that interval between two meetings of the Commission shall not exceed three months. The meetings or sittings of the Commission may be convened at other places in the State also as the Chairperson deems fit.
(2) The Commission may, conduct camp sittings at district headquarters or other places within the State, on the basis of the decision of the Chairperson, in public interest or taking into account the urgency of the situation of special cases.
(3) The Chairperson may, either suo-motu or at the request of any member, convene special meeting at a convenient place within the State to consider a special case of urgent importance.
(4) Notwithstanding anything contained in sub-rules (1), (2) and
(3), the Secretary shall convene an extraordinary meeting if majority of the members require in writing.
(5) The Commission shall also convene meeting at fixed intervals for the disposal of petitions.
(6) The Commission, may as a whole or with some members only, with the prior permission of the Chairperson, convene meetings outside the headquarters, but within the State for transacting business of the Commission.
The members who attend such meetings and enquiries shall be eligible for travelling allowance.
(7) The Chairperson shall preside over the meetings of the Commission. In the absence of the Chairperson, a member elected from among the members present at the meeting shall preside over the meeting.
(8) The quorum for the meeting of the Commission shall be more than one half of the members appointed in the Commission.
(9) The decisions of meetings of the Commission shall be in accordance with the majority of the votes and in cases where there is equality of votes, the Chairperson or in his absence, the person who presides over shall exercise a casting vote.
(10) The Secretary and other officials as directed by the Chairperson shall be present at the meeting of the Commission.
(11) The notice intimating the place, date, time and agenda of the meeting shall be given to the members at least five days prior to the date of the meeting:
Provided that, wherein cases which necessitate urgent decision of the Commission in any matter an extraordinary meeting may be convened by giving notice not less than 24 hours.
(12) The Secretary or the officer authorised by the Secretary in this behalf shall prepare minutes during the meeting.
(13) The minutes of the meeting of the Commission shall be submitted to the Chairperson for approval and after approval, copy of the minutes shall be made available to all members at the earliest before the next meeting.
(14) The decisions of the Commission in each matter shall be recorded as remarks and the dissenting notes, if any, shall also be recorded. In cases where there is difference of opinion, action shall be taken in accordance with the decision of majority.
(15) Until the minutes of meeting of the Commission is approved by the Chairperson, the Secretary shall not take any action thereon unless otherwise specifically directed.
(16) The minutes of the meeting of the Commission shall be signed and kept by the Secretary.
(17) The decisions taken at the meeting of the Commission shall be intimated to the Government within 15 days from the date on which the decision is taken.
(18) The Secretary shall report in the successive meeting, specifying the report of action taken on the previous decisions and present status except in items which do not require follow up action.