re 22 • STATUTE NO. 11 • ADMISSION OF COLLEGE TO THE • r. PRO VILEGES OF THE UNIVERSITY AND WITHDRAWAL THERE OF D o I. An application for admission of an educational institution (here-in-after referred to as "College') to the &ID privileges of the University shall be made- In the case of a College to be owned and maintained by Government or a new subject/Faculty/post-graduate class to be added in such a College by an officer authorised by De- Government in writing for,the purpose;
In the case of a College to be owned and maintained by an association (hereinafter referred to as the "Foundation Society"), by the Secretary of the Foundation Society, authorised by a resolution to make the application;
41' (c) In the case 'of a College to be owned and maintained solely by a person (hereinafter referred to as the "Founder"), by the Founder, and
(d) In case of a new subject/Faculty/post-graduate class to be added in an existing Non-government college by the Chairman of the governing body to the Registrar of the University not later than ft the 28th February preceding the academic year from ‘vhich affiliation is sought;
Provided that in case of a college owned and maintained by Government the last date/shall be the gip 30th June preceding the academic year from which affiliation is sought.
D o Note :- The last dates for applying to the Higher Education Department Of Govt. of M.P. Bhopal have De been announced separately by state Govt.
(1) Such applications shall be made in the form prescribed by the Executive Council of the University along with fees mentioned below;
I- For Under-graduate courses:- • Admission fee for opening a new College with one Faculty and more than four subjects there of will bet
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• Admission fee for each additional Faculty with not more than four subjects there of will be* Admission fee for each additional subject will bet rA / Statute No:11 23 I MP II- For Postgraduate Courses:- I PO • (a) Admission fee per Faculty with not more than four subjects there of will bet be (b) Admission fee per additional subject. will be* De 2. The application for affiliation of a new institution shall be accompanied by :-
(a) A copy of the constitution of the Foundation Society.
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(b) Certified copies of Trust deeds and title deeds of the property, if any.
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(c) A certificate from the Higher Education/Cultural Department, Govt of M.P. Bhopal showing that the Govt. has permitted the establishment of the Institution.
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(d) An undertaking that the Foundation Society shall, , before the Institution is granted 0e_ affiliation, deposit with the University Endowment Fund as required by the College Code Statute.
A As decided by Executive Council from time to time
Provided that (a),(b) and (d) above shall not be required in case of an institution maintained or managed by the Government. • VP
(3) In case of an institution not maintained or managed by Government the application shall also be accompanied by an undertaking that within three months of the admission of the institutionkto the privileges 011° of the University the Institution shall be put under the control of a Governing. Body constituted in 011/ accordance with the provision of the Statutes and any change in the composition of the Governing Biady or any transfer of management in respect of the Foundation Society or Founder or any change in the teaching DO staff shall be forthwith reported to the University;
Da. (4) The application for affiliation .in a new subject Faculty or post-graduate class shall be IP 19g- accompanied by a certificate from the Higher Education/ Cultural Department, Govt of M.P. Bhopal et showing that the Govt. has permitted the addition of new subject or opening of new Faculty or Posta, graduate class sought by the institution.
(5) The fee shall not be refunded unless the application is withdrawn before an inspection has taken place.
3. The authorized officer or the Secretary of the Foundation Society, or the founder or the Chairman of the Governing Body as the case may be, shall supply information in the application, with respect to the 141 following matters, namely:- (.0 Statute No:11 IIF 24
(a)That having regard to the educational facilities available in the neighborhood there is a genuine need of a new college in that particular locality or for adding the new subject/Faculty/postgraduate class.
That the qualification and adequacy of the teaching staff and the conditions governing their employment shall be according to the provisions made by the University form time to time;
Provided that every college shall have a full time salaried Principal, at least one full time salaried Lecturer in each subject.
That the financial resources of the College are such as to make due provision for its continued maintenance and efficient working;
That no student has been or shall be admitted to the Cofieee until the admission prayed for has .910 been granted;
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(e) That the buildings in which the College is to be located has a sufficient number of class-rooms, that the floor space and cubic space of class rooms is suitable and sufficient and that the buildings are otherwise properly located and where the building is not i:- -ned by the Foundation Society/Founder, it/he is prepared to make an annual contribution ds required by the Statutes till the college has its own building adequate for its purposes.
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Provided that such contribution shall not be required in case of a Coileee maintained by Government;
(0 That adequate provision is made/shall be made for its Library and reading room;
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(e) That suitable provision shall be made. for the general s.apervision and physical Welfare of the E• students under a duly qualified Physical Instructor on the staff of the College;
(h) That, if admission is ought in any branch of experimecal course or: a subject which requires laboratory instructions:- D .
Arrangements have been or shall be made, for which the college has necessary funds at its t.)
disposal, for imparting instruction in that subject in a properly equipped preparatory room and where necessary, Hall.
That the College, if not maintained by the Government has sufficient funds to deposit as Endowment Fund and the Foundation Society/Founder is prepared to pledge the same with the University in such manner as may be decided by the Executive Council as a condition precedent to the grant of admission and to authorize the University to utilize the amount at its discretion for payment of the caution money and the salaries of the staff of the Coi:eee, if iuch salaries fall into arrears for a period of more than three months Statute No:11 25
(k) That the fees, if any, payable by the students, shall be fixed in accordance with rates prescribed by the University.
Provided that all fees, by Whatever name called, paid by the stUdents shall be accounted for in the • books of account of the college and shall form part of the ieceipts of the college.
(I) That the rules regarding payment of fees by students in the College shall not be framed with a view to attract students away from an existing institution in the same neighborhood.
4. (1) Where a College has been given admission for a limited period and desires to apply for extension of admission for further period or permanently, the authorized officer or the Chairman of the Governing body constituted in accordance with the Statute shall apply in the form prescribed for the purpose and so far as may be necessary supply:- Full factual information pertaining to the compliance of all the points the assurances, and undertakings mentioned in paragraphs 2 and 3;
Full factual information about compliance of any conditions, laid down by the Executive Council at the time of giving admission for a limited period; and (fill Such other information as the Executive Council may call f:T.
.A college shall not be eligible for permanent affiliation unles-s it has its own building adequate for its purposes, a suitable library and adequately equipped lecture roorr_s & Hall, if necessary for imparting insiructions in any subject.
The application shall be made to the Registrar on or before the 31st December of the Year preceding • the academic year from which the extension is sought an shall be accompanied by a fee of decide by Executive Council which shall not be refunded.
5. The application received under paragraph 1 or 4 of this Statute shall be submitted to the Registrar. He shall refer the application to the Standing Committee of the Academic Council for appointing a Committee • of Inspection consisting of not more than 3 persons and for specifying the date on/or before which the report of. the Committee shall be made. On receipt of the rsport of the ir4pection Committee, the Academic Council shall nake appropriate recommendations to the Executive Council for the acceptanceor rejection _ _ or the application. . . .
Provided that where the Academic Council is not likely to meet early, the Standing Committee of the Academic council may make recommendations to the Executive Council at its meeting immediately • following such recommendation by the Standing committee.
• •• =,‘ • • • 9 • • Statute No:11 ?6 p.
6. (1) After considering the report of the Committee of Inspection and the recommendation of the Academic 11 Council/Standing Committee and making such furiher enquiry as it deems fit the Executive Council may • - either:- Communicate the Higher Education/Cultural Department Govt. of M.P. that it proposes to grant the application or any part there of permanently or for a limited period and request the Govt. to accord its approval to the proposal Reject the application, mentioning reaSons there for.
'IP Where the Executive Council proposes to grant the application or any part there of it shall specify:- D. (a) The course or courses of instructions in which and the standard up to which the Co1:e.ge is Dal to be admitted to the privileges of the University; and
(6) The conditions, if any, which the executive Council considers proper to impose and the time and manner of fulfillment of such conditions.
The Executive Council may grant the application or any part thereof subject to the cortiitions proposed by it and any other condition suggested by the Govt.
The orders passed under the clause (b) of sub para (1) or sub para 3) shall be communicate.± ;c1 the applicant by the Registrar Withdrawal of privileges granted to a college
7. (1) Whenever as a result of a prejudicial report or otherwise, the Executive council considers it necessary to initiate action for the withdrawal of all or any of the privileges granted to a College, the Executive Council shall issue a notice to the Governing body or the Government as the case may be apprising rae said body of the intention of the Executive Council and requiring the said body to show cause why ac:;on as gal intended should not be taken.
Provided that where a college is admitted to the privileges of the University for a definite period IF • and the admission is not extended for a further period, it shall not amount to withdrawal of privileges.
(2) The notice under sub para (1) shall state:-
(a) The reasons for which the intended action is contemplated; and re (b) The period within which the reply to the show cause notice must reach the Registrar of the Unis.-ersEry.
51) (3) The Executive Council, for reasons considered sufficient by it may extend the period for reply frcr: time 5 to time but the total period shall not exceed three months.
rag • ft rir flk 0 Statute No:11 27 IIPa
(4)On receipt of reply to the show cause notice within the period allowed to the College- under sub-paras (2) 11111 and (3), the Executive Council may consider the matter in the light of the reply and representations ft made, if any, by the College concerned and if no such reply is received, it may consider the matter on E0 the expiry of the said period, and may after consulting the Academic Council/Standing Committee of r. the Academic Council make such order as may appear to it proper including the withdrawal of all or any of the privileges granted to the College.
(5) Where.a resolution withdrawing wholly or partially the privileges granted to a College is passed by the Executive Council, a copy of the same shall be sent to the Government/Chairman of the Governing ft body of the College concerned who may make an appeal to the Higher Education/Cultural Department Govt. of M.P. against such resolution and the decision of the Govt. in such appeal shall be final. • • 11, Conditions governing continuance of admission to privileges of the University.
P. 8. (1) Every College admitted to the privileges of the University shall. during all the time it continues to enjoy such privileges comply with all the provisions of the Adhiniyam the Statutes, the Ordinances.
the Regulations, and any orders, directions given or resolutions passed by the Executive Council or Academic Council in so far is they apply to such College.
re (2) Without prejudice to the generality of the provision contained in sub para (1) the College shall in Paik particular comply with following provisions namely:-
(a) All conditions imposed at the time of granting admission shall be duly fulfilled with proper expeditions;
1(b) It 'shall not suspend any course of instnietion in respect of which it is admitted to the privileges of the University without giving 6 months prior notice to the University;
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(e) The qualification and adequacy of the teaching and the conditions goveming their recruitment and term of employment shall be strictly according to the provisions of this statute;
(0 All changes in the teaching staff shall be reported to the University within one month of their • taking place;
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(c) The Governing body required to be constituted under the statutes shall be constituted within 3 Da months from the date of admission and all Matters assigned to it by the statutes shall be administered by it;
. (d) Any transference of management shall be reported to the University forthwith;
Dip 0' Statute No:11 28 I No lecture shall be delivered to more than 60 students at a time unless the Academic Council donsidering thc size, structure, seating arrangements, acoustic properties of each lecture room, A and arrangements for tutorials permits a larger number of students not exceeding .80;
The maximum number of students in a batch for Preparatory work under one teacher shall not exceed 25;
Drin Every vacancy in the teaching staff of the College that remains unfilled for a period of more than one month shall be reported to the University together with a statement of reasons therefore:
D. a) It shall maintain records and registers in accordance with directions issued by the University P111 from time to time;
PIP De such manner as may be required to be submitted by any authority of officer of the University.
(3) (i) Every College and Institution admitted to the privileges of the University shall pay to A • the University each year by the 31st July an annual affiliation fee at the rates as decided by Executive Council. De De (ii) If the fee payable under sub para (3) (i) is not paid by the date specified there in, the affiliation of the College or Institution. may be withdrawn:
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10. (I) The Principal and the teachers in a College admitted to the Privileges of the University shall not be.
9 a/ appointed on scales of pay Iowa than those sanctioned by the State Government for the Principals and DO teachers of corresponding Status in Government Colleges.
(2) A part time teacher in a college shall be paid monthly honorarium as decided by the Executive De Council a I I. Accounts; registers, proceedings of meetings, and other records of a College shall be open at all times to inspection by the persons appointed for the Purpose or authorised by the Executive Council or the Academic Council to conduct any inspection.
(k) It shall submit such annual and periodical returns and other information in such form and in D Provided that the Kulapati may permit the requisite tee to be paid together with an additional • amount equal to 25% of the requisite fee within a period of three months from the date mentioned in sub para (3) (i). In case of such disaffiliation, the University may take such necessary steps as are feasible in the interest of the students • De 9. If for any reason, a College is unable to impart instruction for two years in any subject for which it is granted affiliation, such affiliation shall be regarded as having lapsed.
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• - • Statute No:11 29 D.
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15. The Executive Council may, in consultation with the Academic Council require any College, either ' De permanently or for a specified period, to participate in a system of centralised admission by the University Rib or to restrict the number to be confined only to some particular branch. Any such direction or order of the D lw Executive Council shall be given effect to from the beginning of the ensuing academic year after the direction or order is received.
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12. Every College shall provide adequate and suitable space for outdoor and indoor games and physical exercises. 10-
13. (I) Every College shall arrange for medical examination of all of its students in the manner prescribed De by the Executive Council and for the medical aid of students residing in the hostels of the College.
( 2) For the above purposes, the College shall be entitled to levy an annual fee from each student at the rate prescribed by the University.
14. Every College shall, when called upon by the Registrar to do so. make available its College building, laboratories, furniture, equipment and staff for the conduct of University examinations.
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