62 'ORDINANCE: 15 APPOINTMENT OF EXAMINERS • [Refer Section 38 l(b)1 I. In this Statute:- (I) "Internal Examiner' means:
. (a) In case of a theory paper. an examiner including a paper-setter who is a teacher in a University Teaching Department, or College maintained by or affiliated to the Unhiersity.
(b) In case of practical and viva-voce examination an examiner who is a teacher in the Institution whose candidates are being examined at the examination centre.
"External Examiner" means anexaminer other than an internal examiner.
"Co-examiner" means an examiner in a written paper other than the paper-setter.
2. The office of the Registrar shall prepare for every subject an institution wise list of names of person qualified for appointment as examiners. The list shall be in two pans. the First part containing the names of persons working as teachers in the University Teaching Departments, or Colleges maintaining by or affiliated the University and the Second part containing names of persons other than teachers of the University qualified for appointment as examiners: whose names shall be obtained by the Registrar's office from other Universities on its awn -initiative or under the direction of the Chairman of the Board of Studies concerned.
The list shall contain, as far as possible. information relating td the persons included therein on the following points, namely:
the academic qualifications and teaching experience at degree and post-graduate levels.
the field of specialization.
(c) the examinations of the University and years in which they have acted as examiners in the past. • The list so prepared shall be made available to the Examination Committee concerned constituted under Section 386 of the Adhiniyam together with the names of persons appointed as Exathiners in the University during the two preceding years. The Committee may add to the list the names and experience of persons qualified for appointment as examiners but not included therein.
The Registrar's office shall also give the Examination Committee the approximate number of candidates expected to appear at each examination and the list of centres of each Practical/Viva-Voce examination together with estimated number Of candidates thereat.
Ordinance No:-15 63 The Examination Committee shall. in the light of the provisions of the following paragraph, recommenda panel of three names for appointmentbf the paper-setter of each written paper:
a list of names of persons for appointment as co-examiners where necessary. the number names included in the list being atleast Hy percent in excess of the number to the appointed.
a list of names of persons for appointment as examiners in each practical/ Viva-Voce examiner, the number. of names included in the list being sufficient for the conduct of practical/Viva-Voce examination at different centres.
The Kulapati shall appoint paper-setter. co-examiners. practical/Vive-Voce examiners ordinarily from amongst persons recommended by the Examination Committee Re may, however, appoint a person whose name, is not included in the list of names recommended by the Examination Committee if he is satisfied that the person in question possesses the minimum qualifications and his appointment will not be contrary to the provisions of the following paragraph.
The qualifications of the . Paper-setters and Co-examiners shall be as follows. namely- (A) Paper-setter Examination
(i) Post graduate examination in all Qualification :
(i) Experience of teaching the Subject at the post graduate level for atleast seen years.
Or Experience of teaching the subject at the post graduate level for atleast Ilk years together With research experience/total teaching experience at the degree and/or post-graduate level for atleast ten years.
ID Ordinance No:-I5 64 (II) Co-examiners The qualifications ,shall be the same as for Paper-setteis but the minimum teaching/professional experience required shall be less by two years than that prescribed in case of the Paper-setter. •
Provided that in case of degree examinations where sufficient number of internal co-examiners in a subject with the 'aforesaid qualifications is not available, teachers in the University Teaching Department/ in the University with atleast three years experience at the degree/postgraduate level in the subject shall be eligible for appointment as Co-examiners.
9. (I) In case of practical and viva-Voca examinations at postgraduate level, the external examiner shall be a person not below the rank of a Reader.
In case of Practical and Viva-Voca examinations at the first degree level the external examiner shall be a teacher of the subject with hot less than three years experience of teaching the.subject at the degree and/or post graduate level.
The internal examiner in case of Viva-Voce examination gi,t the post graduate level shall be the Head of Department in the Institution whose regular candidates are to be examined at the centre and where the Head of the Department is not available a teacher of the Institution recommended by the Head of the Institution shall be the intemalexaminer.
The internal examiner in case of practical examination both at the degree and the post-graduate level shall be appointed from amongst the teachers of the Institution, whose regular candidates are to be examined at the Centre, on the recommendation of the Head of such Institution.
The external examiner at the post-graduate level in case of a Practical/Viva-Voce examination shall not ordinarily be a teacher in a University Teaching Department/ maintained by,or affiliated to the University.
10 (1) Ordinarily not more than 50 percent. of the paper-setters at the postgraduate examination and not nirwp tlipn nPrirnnt nf tho nInnt• cottorc nt the nrct do/Tenn rwnm;nnlinn ;r, nn v , external.
.All external paper-setters for the first degree examination and atleast 50 percent paper-setters at the post-graduate level shall ordinarily be from Madhya Pradesh Where in any paper more than one examiner is appointed, the paper-setters shall be the Headexaminer. Examiners other than the Paper setters be the Co-examiners.
All Co-examiners shall be internal, provided that if sufficient number of qualified teachers in a subject is not available for appointment as Co-examiners, external Co-examiners may be appointed.
• 110 Ordinance No:-15 65 • • (4) For appointment as Paper-setters and Co-examiners teachers in, the University Teaching Departments, and College maintained by or affiliated to the University shall be ordinarily considered on the basis of seniority, subject to fulfillment of other conditions for such appointment.
• 11 (1) No one shall ordinarily be given more than one theory examinership (paper-setterss or Co- - .examinership).in case the examination committee consider it necessary to recommend more than One examinership (one for the first degree examination and one for post-graduate examinership) in case of • any person it shall specify its reaSons for doing so for the consideration of the kulapati.
(2) ordinarily not more than one paper-setter shall be appointed from any one university teaching department school of studies or college in the same subject at any one examination.
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(3) no one who is a paper— setterat any post- graduate examination shall be appointed as an external viva-voce examiner at the examination .
(4) no one shall ordinary be given more than two external pracital examinership provided that in case of centre where the total strength of candidates appearing at part I, II, and III, of a first degree examination is less than 120, one external examiner may be appointed for all the three examination.
(5) in case of under-graduate practical examination , one external examiner shall not ordinarily examine more than 100 candidates.
(6) in case of written examination , an examiner shall not ordinarily value more than 250 scripts and a co-examiner shall be appointed if the number of candidates appearing in the paper is more than 250:
(7) while recommending names for examinership in faculties where English is not the sole medium Of examination the examination committee shall ensure that the examiners recommended can value the scripts written in hindi.
12 (1) Examiners shall be appointed for the examination of one year only, but they shall be eligible for reappointment.
ON A nnrcn, 1,ne nrInri r' ' examiner) for three consecutive years shall, ordinarily, not be eligible for re-appointment until a • period of one year elapses between the year in which he last acted as an examiner and the year in which he is re-appointed.
Provided that such a gap will not be necessary in case of internal examiners if the number of • eligible examiners in the subject concerned is less than the number of internal examiners required.
• • Provided also that on the recommendation of the Examination Committee a specialist or expert may be continued for two years more after the expiry of the three years period without a gap:
• 11, Ordinance No:-15 66
(3) An examiner may be discontinued any time even before the expiry of the three years period if his work is found unsatisfactory.
An examiners work shall be deemed to be unsatisfactory if mistakes of such nature are found in his work in the course of checking and scrutiny which affect the result or he is found by the Executive Council to have delayed the work without good cause or there is an adverse report from the Head Examiner; or in the opinion of the Executive Council there are reasonable doubts about his integrity or suspicion that he is accessible to examiners or their relations and if there are serious complaints against his paper e.g. that his paper was much above or below the standard or contained questions outside the prescribed course.
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13. (I) In a paper for which there is only one examiner, he shall set the paper and value the answer-books received by him.
(2) In a paper for which more than one examiner has been appointed, the Head examine): shall:-
(i) set the paper; • . (ii) forward a memorandum of instructions for the guidance of the Co-examiners to secure conformity with his own standard hi the valuation of the answer-book by his co-examiners;
forward to each co-examiners atleast five answer-books duly marked by him.
take care to. see that 'the model answer-books shall, as far as possible, be representatives of all grades of candidates, i.e, failure and third, second and first division;
assign duties to the Deputy Head Examiners, if there be any. • value such number of answer-books as may be allotted to him;
examine the test instalment of answer-books received from the co-examiners in accordance with . the succeeding sub-par and convey his approval of the marking or issue such instructions as may be necessary to secure uniform standard in valuation;
report to the Registrar on the work of the Co-examiner and state whether he has observed the instructions received from the Head Examiner.
Ordinance No:-15 67
(3) A deputy Head Examiner shall act as a co-examiner in relation to the Head Examiner and perform the functions of the head Examiner with respect to the co-examiers that may be allotted to him. He shall, however forward a copy of the memorandum which he received from the Head Examiner to each of. his co-examiners. Where the number of co-examiners is more than six,. a Deputy Head Examiner shall be appointed.
(4) (i) The Head Examiner shall, as soon as possible may forward to his co-examiners a memorandum of instructiOns and 'ithin three days from the date on which he received scripts as. provided for in (iii) of sub para (2) above.
A co-examiner shall, on receipt of the memorandum of instructions start valuation of the answerbooks allotted to him. He shall within two days from the day of receipt of model answer-book from the Head Examiner send to the Head Examiner first test installment of ten marked answer-books for re-examination. The Co-examiner Shall continue his valuation work; but shall adjust his valuation according to the standard set by the Head Examiner.
The co-examiner shall forward to the Head Examiner a furtrier instalments of five answer-books.
The co-examiner shall comply with all instruction's given to himty the Head Examiner.
In case the co-examiner does not receive the memorandum of instructions within a week of the 'date of examination, from the Head Examiner lie shall remind the Head examiner under instimation to the Registrar. If the Head Examiner does not receive the first: test instalment and subsequent installment of answer-books, each in due time, he shall remind the co-examiner concerned in writing under intimation to the Registrar.
(5) The Head Examiner, the Deputy Head Examiner, if any and every co-examiner shall carry out all . the instructions received by them from the University in the matters incorporated in the instructions.
(6) Notwithstanding the provisions of sub paras (2) to (5) above where the Academic Council so decides, in case of a paper where for more than one examiner is required. the paper-setter shall draw up and send detailed memorandum of instructions regarding alongwith the question paper set by him.
The detailed memorandum of instructions, moderated if necessary by the Moderation Committee, shall be sent• by the University to all examiners in the paper. All examiners shall value the answerbooks allotted to them strictly in accordance with the instructions contained in the memorandum of instructions. There shall be ho exchange of model answer-books and installments of marked answerbooks between the paper- setter and other examiners.
14. If for any reason an examiner becomes unable to value the answer-books or to perform the duties of the Head Examiner, after setting the question paper, he shall be entitled to receive only one-half of the Ordinance No:-I 5 68 amount of fee for paper 'setting, the balance being payable to the examiner who value the answerbooks or acts as I-lead Examiner.
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Provided that if the paper-s.etter dies before he is able to take up or complete the valuation of answer-books, full fee prescribed for paper-setting shall be paid to the heirs of such paper-setter.
15. Even though a paper-setter for any examination is not utilized in that year, the paper-setter shall be .entitled to receive the full fee for setting the paper.
16. In case of examination, where the Ordinances provide for a Second/ Supplementary examination the paper-setter may be required to set two • papers any one of which may be used for the Main examination, the second being used for the second/supplementary examination. The paper:setter shall be an examiner at both the main and the second. Supplementary. Examinerships may go to other qualified teachers who could not be provided with theory Examinership at the Main examination.
17. (I) In any subject, if a Viva-Voce examination is prescribed, it shall be conducted by a Board of two exaMiners of whom one shall be an external examiner and the other internal.
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18. Ordinarily the external examiner of the Board shall be the Chairman of the Board concerned. The marks shall be submitted under the signatures of all the members of the Board concerned but the report on the working of the examination, the equipment of laboratories, and the. thesis, shall be submitted by the external examiner of each Boiird under his signature only.
19. In case of an examination for a research degree, the Examination Committee shall recommend for each thesis to be examined a panel of atleast six names of persons as per Ph.D. Ordinance and who:
Possess a research degree in the subject and atleast ten years' teaching experience at the post graduate level, Or
(b) are scholars of repute in the subject.
20. (i) No person shall act as paper-setter or examiner either in theory, Viva-Voce. or practical examination if any his relations is taking the examination. Provided that this provision shall not debar a person from acting as an examiner for practical at a Centre other than which his relation is appearing.
(ii) No person shall act as moderator or tabulator for examination if any of his relations is appearing/has appeared at that examination.
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